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Catalogue Assistant | University Hospitals of Leicester NHS Trust
| Posting date: | 16 December 2024 |
|---|---|
| Salary: | Not specified |
| Additional salary information: | £24,071 - £25,674 per annum |
| Hours: | Full time |
| Closing date: | 15 January 2025 |
| Location: | Leicester, LE3 8RA |
| Company: | University Hospitals of Leicester |
| Job type: | Permanent |
| Job reference: | 6759145/358-6759145-COR |
Summary
We are recruiting for a Catalogue Assistant in the Procurement Service. This is a demanding role within the busy Procurement Service to ensure that procurement contacts, products, prices, supplier and related data is accurate and up to date , so we are looking for someone who can undertake administrative work that is accurate, timely and complaint with polices and procedure when, updating and the maintaining of a Catalogue of Products /Suppliers Database / Contracts Databases .
To create, update and maintain the Supplier database ensuring only approved suppliers are held on the e-procurement system.
Update and maintain the products, and Contracts Databases information, requisition point data, financial limits and cost code in the P2P system to ensure is it kept up to date at all times.
Be proficient us of Information Technology (IT) by use of Microsoft Office software, particularly Word for Windows, Excel Spreadsheet, Access, Power Point and Outlook Email, use of efin finance and catalogue system, Databases, use of report writers such as Business Objects and the Procurement Dashboard.
To set up New Suppliers by requesting data and updating the Suppliers Database. To correctly set up Suppliers details such as Sales / Accounts Contact Details, Bank Sort and Account Numbers, VAT Registrations, Payment Terms etc. onto the correct Sub Ledgers. To maintain amendments on a daily basis.
To work with the catalogue providers to update and maintain Products and Contracts to specified time scales. Ability to work within timescale and under pressure.
To produce regular reports as delegated , running database reports in excel to cleanse data in identifying duplicate data, data error, missing data and also reporting on the catalogue performance. Running multiple spreadsheets and lookups to compare and retrieve data.
Our new strategy, developed with the support and feedback of colleagues, patients, and partners, is our compass for the next seven years (2023-2030).
We have four primary goals:
• high-quality care for all,
• being a great place to work,
• partnerships for impact, and
• research and education excellence
And we will embed health equality in all we do - taking active steps to reduce the avoidable differences in healthcare that some people face, working in partnership with communities.
Our strategy is underpinned by new values and we will work to ensure they are an everyday reality for all:
• we are compassionate,
• we are proud,
• we are inclusive, and
• we are one team
This is an exciting moment as we look to the future with clarity on what we already do well and where we need to focus our energies to make an even bigger difference for the people we serve.
About the University Hospitals of Leicester NHS Trust:
http://www.leicestershospitals.nhs.uk/aboutus/work-for-us/current-vacancies/
1. To create, update and maintain the Supplier database ensuring only approved suppliers are held on the e-procurement system.
2. Update and maintain the products, and Contracts Databases information, requisition point data, financial limits and cost code in the P2P system to ensure is it kept up to date at all times.
3. proficient use of Information Technology (IT) by use of Microsoft Office software, particularly Word for Windows, Excel Spreadsheet, Access, Power Point and Outlook Email, use of efin finance and catalogue system, Databases, use of report writers such as Business Objects and the Procurement Dashboard.
4. To set up New Suppliers by requesting data and updating the Suppliers Database. To correctly set up Suppliers details such as Sales / Accounts Contact Details, Bank Sort and Account Numbers, VAT Registrations, Payment Terms etc onto the correct Sub Ledgers. To maintain amendments on a daily basis.
Refer to the JD/PS for more details.
This advert closes on Monday 30 Dec 2024