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Archive Assistant
| Posting date: | 11 December 2024 |
|---|---|
| Salary: | £24,404 per year, pro rata |
| Hours: | Part time |
| Closing date: | 02 January 2025 |
| Location: | Ipswich, Suffolk, IP4 1LR |
| Company: | Suffolk County Council |
| Job type: | Permanent |
| Job reference: | 17452 |
Summary
- Suffolk County Council – The Hold, Ipswich, IP4 1LR – On Site
- £24,404 per annum (pro rata)
- Permanent
Post 1 – 36.5 hours per week - Tuesday [9.15am-5.00pm], Wednesday [9.15am-5.00pm], Thursday [9.15am-5.30pm], Friday [9.15am-5.30pm] and Saturday [9.15am-5.30pm]
Post 2 – 29.27 hours per week – Monday [9.15am-5.00pm], Tuesday [9.15am-5.00pm], Wednesday [9.15am-5.00pm] and Saturday [9.15am-5.00pm] plus the 2nd Thursday of month [4.30pm–10pm]
Post 3 - 29.27 hours per week – Monday [9.15am-5.00pm], Wednesday [9.15am-5.00pm], Friday [9.15am-5.00pm] and Saturday [9.15am-5.00pm] plus the 2nd Thursday of month [4.30pm–10pm]
There is an enhanced payment rate for Saturday working and working after 8pm on Thursday.
Suffolk Archives, part of Suffolk County Council, is committed to preserving and sharing important historical records. We’re looking for enthusiastic and customer-focused Archive Assistants to join our team. This role combines customer service, archival handling, and retail support, making it ideal for someone who is organised, personable, and able to multitask.
Your role and responsibilities
- Greet and assist customers with enquiries, offering knowledgeable support regarding our archives and services.
- Retrieve and produce archive materials from strong rooms for customer use.
- Assist with sales in our on-site shop and promote our archival services.
- Ensure that materials are handled safely and securely, adhering to preservation guidelines.
- Maintain organised records and contribute to accurate archive inventories.
- Collaborate with the team to enhance customer experiences and maintain a welcoming environment.
- Support general administrative tasks related to the archives.
You will need
- excellent customer service and communication skills
- an interest in history, archival work, or a related field
- ability to handle and transport archive materials safely and responsibly
- strong organisational skills and attention to detail
- previous experience in a library, archive, retail, or customer service setting is an advantage.
You can view a full list of requirements in the Job and Person Profile (docx). If you believe you can succeed in this role, apply. Even if you don't meet all requirements, still apply. We would appreciate the opportunity to consider your application.
The team
Suffolk Archives is a small, flexible, proactive team that is passionate about sharing Suffolk’s local history and heritage with a wider audience. Archive Assistants work as part of our Operations Team which is responsible for providing public access to the collections housed at The Hold in Ipswich.
Empowering Everyone
We’re big believers in potential, possibility and the power of different ideas. We’re always searching for ways to encourage, respect and enable everyone to be the best they can be. We want to represent the diverse communities we serve. We welcome applications from all individuals, especially those from groups that are currently underrepresented in the organisation, as shown in our Workforce Equality Report.
For more information
Please contact Katie Angus (she/her) for a casual conversation. You can reach them by calling 01502 674707 or emailing: katie.angus@suffolk.gov.uk
How to apply
Step 1 - Read the Job and Person Profile (JPP) (docx).
Step 2 - Click ‘Apply Now’ to start your online application.
Step 3 - Upload a supporting statement indicating how you meet each of the criteria in the ‘Person Profile’ section of the JPP.
- You should use the Supporting Statement template.
- Please use Arial font size 11 and keep your statement to a maximum of two sides of A4.
Please note: Without a supporting statement, your interest will not be progressed. Any supporting documents must be in either PDF or MS Word format.
We value authentic applications that showcase your genuine skills and experiences. Applications suspected of being generated by AI may be rejected. We encourage you to present your own work and ideas throughout the application process.
If you require any reasonable adjustments to the application process before the next selection stage, please contact our Recruitment Team by emailing: recruitment@suffolk.gov.uk or calling 03456 014412. If you are invited to the next stage of selection, you will have another opportunity to request adjustments for the next stages of the process.
Closing date: 11.30pm, 2 January 2025.
Interview dates: 15/17 January 2025.
Promoted as FJ (Featured Job) on Suffolk Jobs Direct.
This authority is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. DBS (Disclosure and Barring Service) checks or police vetting will be required for relevant posts. #LI-Onsite
As a modern and effective council, we offer a wide variety of careers to suit people with a range of skills, abilities and ambitions. We offer working options that flex to reflect the way people work today and take the time to understand and support your individual needs. We’re driven to make a positive difference to the world around us and encourage everyone with drive and focus to join us and build an influential and impactful career. Reimagine the possibilities.
In return, you’ll enjoy:
up to 29 days annual leave entitlement (pro rata), plus UK bank holidays and two paid volunteering days
membership of a competitive Local Government Pension Scheme (LGPS)
travel, lifestyle, health and wellbeing benefits
performance-related annual pay progression, in addition to an annual cost-of-living pay increase
training and encouragement to expand your knowledge
a variety of career development opportunities across our organisation
diverse and active staff networks
flexible working options, with the right to request flexible working from your first day
Plus lots more!
If you want to know more about our benefits, values and equality commitments please visit our Suffolk County Council careers website (careers.Suffolk.gov.uk).
- £24,404 per annum (pro rata)
- Permanent
Post 1 – 36.5 hours per week - Tuesday [9.15am-5.00pm], Wednesday [9.15am-5.00pm], Thursday [9.15am-5.30pm], Friday [9.15am-5.30pm] and Saturday [9.15am-5.30pm]
Post 2 – 29.27 hours per week – Monday [9.15am-5.00pm], Tuesday [9.15am-5.00pm], Wednesday [9.15am-5.00pm] and Saturday [9.15am-5.00pm] plus the 2nd Thursday of month [4.30pm–10pm]
Post 3 - 29.27 hours per week – Monday [9.15am-5.00pm], Wednesday [9.15am-5.00pm], Friday [9.15am-5.00pm] and Saturday [9.15am-5.00pm] plus the 2nd Thursday of month [4.30pm–10pm]
There is an enhanced payment rate for Saturday working and working after 8pm on Thursday.
Suffolk Archives, part of Suffolk County Council, is committed to preserving and sharing important historical records. We’re looking for enthusiastic and customer-focused Archive Assistants to join our team. This role combines customer service, archival handling, and retail support, making it ideal for someone who is organised, personable, and able to multitask.
Your role and responsibilities
- Greet and assist customers with enquiries, offering knowledgeable support regarding our archives and services.
- Retrieve and produce archive materials from strong rooms for customer use.
- Assist with sales in our on-site shop and promote our archival services.
- Ensure that materials are handled safely and securely, adhering to preservation guidelines.
- Maintain organised records and contribute to accurate archive inventories.
- Collaborate with the team to enhance customer experiences and maintain a welcoming environment.
- Support general administrative tasks related to the archives.
You will need
- excellent customer service and communication skills
- an interest in history, archival work, or a related field
- ability to handle and transport archive materials safely and responsibly
- strong organisational skills and attention to detail
- previous experience in a library, archive, retail, or customer service setting is an advantage.
You can view a full list of requirements in the Job and Person Profile (docx). If you believe you can succeed in this role, apply. Even if you don't meet all requirements, still apply. We would appreciate the opportunity to consider your application.
The team
Suffolk Archives is a small, flexible, proactive team that is passionate about sharing Suffolk’s local history and heritage with a wider audience. Archive Assistants work as part of our Operations Team which is responsible for providing public access to the collections housed at The Hold in Ipswich.
Empowering Everyone
We’re big believers in potential, possibility and the power of different ideas. We’re always searching for ways to encourage, respect and enable everyone to be the best they can be. We want to represent the diverse communities we serve. We welcome applications from all individuals, especially those from groups that are currently underrepresented in the organisation, as shown in our Workforce Equality Report.
For more information
Please contact Katie Angus (she/her) for a casual conversation. You can reach them by calling 01502 674707 or emailing: katie.angus@suffolk.gov.uk
How to apply
Step 1 - Read the Job and Person Profile (JPP) (docx).
Step 2 - Click ‘Apply Now’ to start your online application.
Step 3 - Upload a supporting statement indicating how you meet each of the criteria in the ‘Person Profile’ section of the JPP.
- You should use the Supporting Statement template.
- Please use Arial font size 11 and keep your statement to a maximum of two sides of A4.
Please note: Without a supporting statement, your interest will not be progressed. Any supporting documents must be in either PDF or MS Word format.
We value authentic applications that showcase your genuine skills and experiences. Applications suspected of being generated by AI may be rejected. We encourage you to present your own work and ideas throughout the application process.
If you require any reasonable adjustments to the application process before the next selection stage, please contact our Recruitment Team by emailing: recruitment@suffolk.gov.uk or calling 03456 014412. If you are invited to the next stage of selection, you will have another opportunity to request adjustments for the next stages of the process.
Closing date: 11.30pm, 2 January 2025.
Interview dates: 15/17 January 2025.
Promoted as FJ (Featured Job) on Suffolk Jobs Direct.
This authority is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. DBS (Disclosure and Barring Service) checks or police vetting will be required for relevant posts. #LI-Onsite
As a modern and effective council, we offer a wide variety of careers to suit people with a range of skills, abilities and ambitions. We offer working options that flex to reflect the way people work today and take the time to understand and support your individual needs. We’re driven to make a positive difference to the world around us and encourage everyone with drive and focus to join us and build an influential and impactful career. Reimagine the possibilities.
In return, you’ll enjoy:
up to 29 days annual leave entitlement (pro rata), plus UK bank holidays and two paid volunteering days
membership of a competitive Local Government Pension Scheme (LGPS)
travel, lifestyle, health and wellbeing benefits
performance-related annual pay progression, in addition to an annual cost-of-living pay increase
training and encouragement to expand your knowledge
a variety of career development opportunities across our organisation
diverse and active staff networks
flexible working options, with the right to request flexible working from your first day
Plus lots more!
If you want to know more about our benefits, values and equality commitments please visit our Suffolk County Council careers website (careers.Suffolk.gov.uk).
Proud member of the Disability Confident employer scheme
Disability Confident
About Disability Confident
A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.