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Administrator | North Middlesex University Hospital NHS Trust
| Posting date: | 11 November 2024 |
|---|---|
| Salary: | Not specified |
| Additional salary information: | £31,081 - £33,665 per annum inclusive of HCAs |
| Hours: | Full time |
| Closing date: | 11 December 2024 |
| Location: | Enfield Middlesex, EN2 0JB |
| Company: | North Middlesex University Hospital NHS Trust |
| Job type: | Permanent |
| Job reference: | 6790128/393-NMUH-1630-B |
Summary
The Administrator provides essential administrative support to ensure the effective delivery of healthcare services to students with special needs. This role focuses on maintaining accurate health records, collating and analysing data for health trends and outcomes, and preparing reports.
The Administrator assists in scheduling nursing staff and coordinating their assignments, ensuring smooth day-to-day operations.
They facilitate communication between nursing staff, schools, parents, and healthcare providers, supporting effective collaboration.
Additionally, they help with general administrative tasks, such as organising meetings and maintaining documentation, contributing to the overall efficiency and effectiveness of the nursing team
Provide high quality comprehensive administrative assistance to the special school nursing team. To liaise with own and other departments where appropriate. Maybe required to provide training. To take responsibility for all aspects of the smooth running of the service area from an administration perspective.
To ensure that all available resources are coordinated effectively.
Manage dairies and schedules appointments, and meetings for the nursing team.
Maintain accurate records, files, and documentation related to nursing activities and student health plans.
North Mid is part of North Central London integrated care system – consisting of the NHS and Local authority organisations in Camden, Islington, Barnet, Enfield and Haringey. As with other ICS’s, we are working increasingly closely with partners and indeed many of our financial and performance objectives are measured at this system level. Whilst all organisations remain as standalone, statutory bodies we have an ICS infrastructure for making shared decisions and agreeing shared approaches.
We are proud of our staff and want to ensure their training allows them to provide excellent clinical care. We are also a training unit for medical students from UCL and St George’s University Grenada, and for nursing and midwifery students from Middlesex and City Universities.
Take a tour of our hospitalhere
Administrative Support
Provide high quality comprehensive administrative assistance to the special school nursing team. To liaise with own and other departments where appropriate. Maybe required to provide training. To take responsibility for all aspects of the smooth running of the service area from an administration perspective.
To ensure that all available resources are coordinated effectively.
Manage dairies and schedules, appointments, and meetings for the nursing team.
Maintain accurate records, files, and documentation related to nursing activities and
student health plans.
Communication and Coordination
Serve as a point of contact between special school nurses, schools, parents, and external healthcare providers as directed.
Facilitate effective communication within the team and with stakeholders to ensure seamless service delivery.
Coordinate and organise team meetings, training sessions, and workshops.
Record and take minutes at team meetings
Resource Management
Monitor and manage inventory of medical supplies, equipment, and resources.
Assist in the procurement of necessary supplies and ensure timely replenishment.
Data Management
Collect, compile, and analyse data related to health services provided, student health records, and other relevant information.
Record and update service records so that reports can be generated by the postholder and colleagues
Prepare reports and presentations for internal and external stakeholders.
Compliance and Confidentiality
Ensure compliance with all relevant regulations, policies, and procedures regarding student health and safety.
Make suggestions to updates for departmental standard operating procedures and guidelines
Maintain confidentiality of student health information and adhere to data protection regulations.
Support and Development
Assist in the orientation and training of new nursing staff.
Support continuous professional development initiatives for the nursing team.
You will be required to use your initiative in all aspects of administration work, to efficiently prioritise work and meet deadlines, as the service line requires.
Your duties will encompass regular liaison with SSN Team Leader and Nursing Team. You will assist in the organisation of team meetings/events, maintenance of records, filing, photocopying and any duties essential to the comprehensive administration support service you will provide.
Your dealings with matters relating to clients and staff is of a highly confidential nature and should not be divulged to another or discussed with other colleagues other than as necessary within the context of your role.
You will be responsible for ensuring compliance with Trust policies and local protocols for Data Protection, Health and Safety, Security and Fire Safety within the administration team.
The post holder will be required to use their initiative in all aspects of administration to efficiently prioritise work and meet deadlines, as the service require.
This advert closes on Wednesday 13 Nov 2024