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Healthy Child Service Locality Administrator - NEW HIRE BONUS £1500
| Dyddiad hysbysebu: | 06 Tachwedd 2024 |
|---|---|
| Cyflog: | Heb ei nodi |
| Gwybodaeth ychwanegol am y cyflog: | £24,071 - £25,674 Per annum, pro-rata |
| Oriau: | Rhan Amser |
| Dyddiad cau: | 06 Rhagfyr 2024 |
| Lleoliad: | Norwich, NR4 6DN |
| Cwmni: | Cambridgeshire Community Services NHS Tr |
| Math o swydd: | Parhaol |
| Cyfeirnod swydd: | 6770075/448-NCYP-6770075 |
Crynodeb
A Vacancy at Cambridgeshire Community Services NHS Trust.
This post attracts a New Hire Bonus of £1,500(pro-rata for part time staff). Please see attached terms and conditions.
Norfolk & Waveney Children & Young People’s Health Services are seeking a Locality Administrator to join our 0-19 Healthy Child
Service team of administrators in Norwich City.
We are looking for an experienced and enthusiastic person with excellent attention to detail, time management and IT skills who is looking for a challenging and exciting role in a fast paced friendly environment.
The successful applicant will be providing comprehensive administrative support to our large team of practitioners, working flexibly as part of the team and also be comfortable using their own initiative.
You will be able to demonstrate empathy and show respect for others’ feelings, including in stressful situations. Training in working in the field of health will be offered.
(Please note that should we receive a high number of applications, we reserve the right to close the advert earlier than advertised)
Provide administrative support to the Head of Locality and wider leadership team within the collaborative locality.
Administering meetings within the locality, including preparing agendas and papers and taking action notes or minutes.
Assisting with HR administration for the locality by maintaining records of annual leave, monitoring mandatory training compliance and completing P forms.
Answering telephone calls and responding appropriately.
Administration of the locality S1 unit including scanning documents onto S1 records, monitoring tasks, electronically attaching documents to service user records etc.
Monitoring and ordering of stock and other items as required.
Support the Single Point of Access where required.
Rated ‘Outstanding’ by the Care Quality Commission, we are proud to provide high quality innovative services across most of the east of England that enable people to receive care closer to home and live healthier lives.
There’s one reason why our services are outstanding – and that’s our amazing staff - who, for the seventh year running, rated us incredibly highly in the national staff survey.
If you share our passion for innovative and high-quality care delivery, then please submit your application and join us on our exciting journey as a leading-edge specialist community provider. All are welcome to apply and our promise to you is a culture which prioritises staff engagement and development.
Provide administrative support to the Head of Locality and wider leadership team within the collaborative locality by providing diary management, arranging meetings, assisting with preparation of presentations and training materials, sending communications to colleagues within the locality, filing, photocopying and other general administrative duties.
Administering meetings within the locality, including preparing agendas and papers and taking action notes or minutes.
Assisting with HR administration for the locality by maintaining records of annual leave, monitoring mandatory training compliance and completing P forms.
Administration of the locality allocation/case management meeting(s), including sending letters to service users, updating S1 records, actioning tasks etc.
Answering telephone calls and responding appropriately.
Administration of the locality S1 unit including scanning documents onto S1 records, monitoring tasks, setting up rotas, electronically attaching documents to service user records etc.
Printing and preparing materials to support service delivery such as antenatal packs, training materials and service leaflets.
Monitoring and ordering of stock and other items as required.
Taking calls from clinicians at the end of the day in line with the lone working policy.
Coordinating the calibration of scales.
Completing other routine administration tasks as requested such as scanning, photocopying, etc.
Support the Single Point of Access where required.
Communication
Communicating positively with service users and their families, ensuring that all communications are appropriately directed.
Maintaining positive relationships and communicating with colleagues within the locality team.
The post holder will be required to handle sensitive information, such as staff personnel files, in a confidential manner.
Providing and receiving routine information from the following:
Managers at all levels throughout Cambridgeshire Community Services NHS Trust (CCS)
CCS employees
Service users
Contribute to CCS’ internal communication strategies ensuring effective two-way communication and engagement within the organisation.
Patient and Public Engagement
To contribute to ensuring that CCS’ responsibilities to engage and consult with patients and the public are met in line with statutory requirements.
Budgetary Responsibility
Orders stationery and maintains stock control.
Authorised requisitioner on Oracle, responsible for ordering and receipt of goods for the locality.
People Management
Assisting Head of Locality and Team Leaders with HR administration, e.g. by maintaining records of annual leave, monitoring mandatory training compliance, recording sickness absence via ESR and completing P forms.
Maintaining own professional development and requirement to take part in appraisal and KSF process.
Acting as a super user for S1 and for administrative processes and providing assistance and informal training to clinical staff on these processes.
Demonstrating their own work practices to administrative staff new to the service.
Clinical and Practice Governance
Observe and maintain strict confidentiality with regards to any patient/family/staff/records and information in line with the requirements of the Data Protection Act.
Any data that is taken/shared as part of a phone call or transported, faxed or transferred electronically must be undertaken with regard to the Trust Information Governance and Information Security policies.
The post holder must adhere to the Trust risk assessment and risk management processes
The post holder must adhere to infection control policies and procedures
Undertake mandatory training and any other training relevant to the role as required by Cambridgeshire Community Services NHS Trust.
The post holder must participate in clinical and safeguarding audits as required
The post holder is required to participate in relevant emergency preparedness process for their team.
General
The post holder must at all times carry out their duties with regard to Cambridgeshire Community Services NHS Trust Equal Opportunities Policy.
This advert closes on Sunday 24 Nov 2024
This post attracts a New Hire Bonus of £1,500(pro-rata for part time staff). Please see attached terms and conditions.
Norfolk & Waveney Children & Young People’s Health Services are seeking a Locality Administrator to join our 0-19 Healthy Child
Service team of administrators in Norwich City.
We are looking for an experienced and enthusiastic person with excellent attention to detail, time management and IT skills who is looking for a challenging and exciting role in a fast paced friendly environment.
The successful applicant will be providing comprehensive administrative support to our large team of practitioners, working flexibly as part of the team and also be comfortable using their own initiative.
You will be able to demonstrate empathy and show respect for others’ feelings, including in stressful situations. Training in working in the field of health will be offered.
(Please note that should we receive a high number of applications, we reserve the right to close the advert earlier than advertised)
Provide administrative support to the Head of Locality and wider leadership team within the collaborative locality.
Administering meetings within the locality, including preparing agendas and papers and taking action notes or minutes.
Assisting with HR administration for the locality by maintaining records of annual leave, monitoring mandatory training compliance and completing P forms.
Answering telephone calls and responding appropriately.
Administration of the locality S1 unit including scanning documents onto S1 records, monitoring tasks, electronically attaching documents to service user records etc.
Monitoring and ordering of stock and other items as required.
Support the Single Point of Access where required.
Rated ‘Outstanding’ by the Care Quality Commission, we are proud to provide high quality innovative services across most of the east of England that enable people to receive care closer to home and live healthier lives.
There’s one reason why our services are outstanding – and that’s our amazing staff - who, for the seventh year running, rated us incredibly highly in the national staff survey.
If you share our passion for innovative and high-quality care delivery, then please submit your application and join us on our exciting journey as a leading-edge specialist community provider. All are welcome to apply and our promise to you is a culture which prioritises staff engagement and development.
Provide administrative support to the Head of Locality and wider leadership team within the collaborative locality by providing diary management, arranging meetings, assisting with preparation of presentations and training materials, sending communications to colleagues within the locality, filing, photocopying and other general administrative duties.
Administering meetings within the locality, including preparing agendas and papers and taking action notes or minutes.
Assisting with HR administration for the locality by maintaining records of annual leave, monitoring mandatory training compliance and completing P forms.
Administration of the locality allocation/case management meeting(s), including sending letters to service users, updating S1 records, actioning tasks etc.
Answering telephone calls and responding appropriately.
Administration of the locality S1 unit including scanning documents onto S1 records, monitoring tasks, setting up rotas, electronically attaching documents to service user records etc.
Printing and preparing materials to support service delivery such as antenatal packs, training materials and service leaflets.
Monitoring and ordering of stock and other items as required.
Taking calls from clinicians at the end of the day in line with the lone working policy.
Coordinating the calibration of scales.
Completing other routine administration tasks as requested such as scanning, photocopying, etc.
Support the Single Point of Access where required.
Communication
Communicating positively with service users and their families, ensuring that all communications are appropriately directed.
Maintaining positive relationships and communicating with colleagues within the locality team.
The post holder will be required to handle sensitive information, such as staff personnel files, in a confidential manner.
Providing and receiving routine information from the following:
Managers at all levels throughout Cambridgeshire Community Services NHS Trust (CCS)
CCS employees
Service users
Contribute to CCS’ internal communication strategies ensuring effective two-way communication and engagement within the organisation.
Patient and Public Engagement
To contribute to ensuring that CCS’ responsibilities to engage and consult with patients and the public are met in line with statutory requirements.
Budgetary Responsibility
Orders stationery and maintains stock control.
Authorised requisitioner on Oracle, responsible for ordering and receipt of goods for the locality.
People Management
Assisting Head of Locality and Team Leaders with HR administration, e.g. by maintaining records of annual leave, monitoring mandatory training compliance, recording sickness absence via ESR and completing P forms.
Maintaining own professional development and requirement to take part in appraisal and KSF process.
Acting as a super user for S1 and for administrative processes and providing assistance and informal training to clinical staff on these processes.
Demonstrating their own work practices to administrative staff new to the service.
Clinical and Practice Governance
Observe and maintain strict confidentiality with regards to any patient/family/staff/records and information in line with the requirements of the Data Protection Act.
Any data that is taken/shared as part of a phone call or transported, faxed or transferred electronically must be undertaken with regard to the Trust Information Governance and Information Security policies.
The post holder must adhere to the Trust risk assessment and risk management processes
The post holder must adhere to infection control policies and procedures
Undertake mandatory training and any other training relevant to the role as required by Cambridgeshire Community Services NHS Trust.
The post holder must participate in clinical and safeguarding audits as required
The post holder is required to participate in relevant emergency preparedness process for their team.
General
The post holder must at all times carry out their duties with regard to Cambridgeshire Community Services NHS Trust Equal Opportunities Policy.
This advert closes on Sunday 24 Nov 2024
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