Powys Health and Well-being Promoting Schools Administration Officer
| Posting date: | 26 September 2024 |
|---|---|
| Salary: | £23,159.00 to £24,701.00 per year |
| Additional salary information: | £23159.00 - £24701.00 a year |
| Hours: | Full time |
| Closing date: | 03 October 2024 |
| Location: | Bronllys, LD3 0LU |
| Company: | NHS Jobs |
| Job type: | Contract |
| Job reference: | H9070-24-0620 |
Summary
Provide a range of clerical and secretarial services as directed. Manage the diary and appointment schedule of managers as required, utilising diary time effectively which will involve adjustments to appointments to ensure deadlines are met. Provide support and cross cover within the department. Manage incoming correspondence, dealing with routine items and action reminders as instructed. Respond to correspondence as directed, some of which will contain sensitive information. Develop and maintain efficient, functional and up to date filing systems (paper and electronic), including the setting up and running of an efficient brought forward system where documentation can be retrieved promptly. Track correspondence and monitor follow up actions to ensure their completion. Organise meetings, including the booking of venues, equipment and refreshments; co-ordinate attendance. Prepare accurate papers and minutes; monitoring the delivery of followup actions arising from the minutes. Be a source of contact for both colleagues and the public, ensuring they are directed to the appropriate person. In particular be a source of contact for those attending reception, providing them with a sign-posting service. This will include being able to identify sensitive and confidential issues and ensuring they are handled in an appropriate manner. Other duties to include the use of the internet to retrieve information, photocopying, filing and the extraction of files and arranging hospitality for visitors and guests as required. Maintain a high standard of confidentiality when dealing with day-to-day enquiries and general correspondence from colleagues in the Health Board and members of the public. Receive and deal with enquiries from members of the public, including those who may be irate or distressed or who have concerns regarding service delivery. The post holder will be required to overcome communication barriers in this respect. Order and maintain supplies and process invoices using Oracle. Ensure that advice given to the public is consistent with Health Board policy and procedure.