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Personal Assistant (PA)
| Posting date: | 06 September 2024 |
|---|---|
| Salary: | £25,138 to £29,605 per year |
| Hours: | Full time |
| Closing date: | 15 September 2024 |
| Location: | Glasgow, Scotland |
| Remote working: | Hybrid - work remotely up to 2 days per week |
| Company: | University of Glasgow |
| Job type: | Permanent |
| Job reference: | 154789 |
Summary
Personal Assistant
People and Organisational Development
Ref: 154789
Salary: Grade 5 (£25,138 - £29,605 per annum)
The University of Glasgow has been changing the world for more than 570 years, and today we are one of the world's top 100 universities. We are delighted to have recently been awarded Scottish University of the Year by the Times & Sunday Times Good University Guide 2024.
Our people have always been at the forefront of innovation, and our past achievements inspire our current world changers. We are currently looking to appoint a Personal Assistant (PA), who will provide proactive, efficient, and flexible secretarial and administrative support to the People & Organisational Development (P&OD) Executive Office.
About the role
This role involves extensive forward planning, engaging with key internal and external stakeholders, acting as a professional representative on behalf of the P&OD office, and independently managing tasks in a dynamic, fast-paced environment. Day to day responsibilities include:
• Proactive diary management, ensuring internal and external appointments are efficiently scheduled. You will also professionally meet and greet visitors attending said appointments, providing support during these meetings as required.
• Co-ordinating and facilitating meetings, including booking rooms and catering, preparing and distributing agendas and related materials, and minute-taking
• Management of correspondence through a range of channels, including efficient handling of a high-volume inbox through prioritisation and independently dealing with emails that can be actioned/ progressed.
• Organisation of travel logistics, including relevant insurances and visas where necessary, and preparation of detailed travel itineraries.
About you
With previous experience of working in a similar role, you will have the strong ability to plan, organise, and prioritise effectively, responding to changing demands and pressures whilst delivering work to a high standard and within deadlines.
You will be interacting with staff across the University at a range of levels, therefore excellent written and verbal communication skills, as well as sound people and customer service skills, are essential.
The successful candidate will have a high level of initiative and decision-making capability, with the ability to apply judgement, policies and procedures. You will also be a confident user of Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, SharePoint, and OneDrive.
This post is full-time (35 hours per week), and is offered on an open ended (permanent) basis.
Closing Date: 23:45 on Sunday 15th September 2024
As part of Team UofG, you will be a member of a world-changing, inclusive community, which values ambition, excellence, integrity and curiosity.
As a valued member of our team, you can expect:
1 A welcoming and engaging organisational culture, where your talents are developed and nurtured, and success is celebrated and shared.
2 An excellent employment package with generous terms and conditions including 41 days of leave for full time staff, pension, benefits and discount packages.
3 A flexible approach to working.
4 A commitment to support your health and wellbeing.
We believe that we can only reach our full potential through the talents of all. Equality, diversity and inclusion are at the heart of our values. Applications are particularly welcome from across our communities and in particular people from the Black, Asian and Minority Ethnic (BAME) community, and other protected characteristics who are under-represented within the University.
We endorse the principles of Athena Swan and hold bronze, silver and gold awards across the University.
People and Organisational Development
Ref: 154789
Salary: Grade 5 (£25,138 - £29,605 per annum)
The University of Glasgow has been changing the world for more than 570 years, and today we are one of the world's top 100 universities. We are delighted to have recently been awarded Scottish University of the Year by the Times & Sunday Times Good University Guide 2024.
Our people have always been at the forefront of innovation, and our past achievements inspire our current world changers. We are currently looking to appoint a Personal Assistant (PA), who will provide proactive, efficient, and flexible secretarial and administrative support to the People & Organisational Development (P&OD) Executive Office.
About the role
This role involves extensive forward planning, engaging with key internal and external stakeholders, acting as a professional representative on behalf of the P&OD office, and independently managing tasks in a dynamic, fast-paced environment. Day to day responsibilities include:
• Proactive diary management, ensuring internal and external appointments are efficiently scheduled. You will also professionally meet and greet visitors attending said appointments, providing support during these meetings as required.
• Co-ordinating and facilitating meetings, including booking rooms and catering, preparing and distributing agendas and related materials, and minute-taking
• Management of correspondence through a range of channels, including efficient handling of a high-volume inbox through prioritisation and independently dealing with emails that can be actioned/ progressed.
• Organisation of travel logistics, including relevant insurances and visas where necessary, and preparation of detailed travel itineraries.
About you
With previous experience of working in a similar role, you will have the strong ability to plan, organise, and prioritise effectively, responding to changing demands and pressures whilst delivering work to a high standard and within deadlines.
You will be interacting with staff across the University at a range of levels, therefore excellent written and verbal communication skills, as well as sound people and customer service skills, are essential.
The successful candidate will have a high level of initiative and decision-making capability, with the ability to apply judgement, policies and procedures. You will also be a confident user of Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, SharePoint, and OneDrive.
This post is full-time (35 hours per week), and is offered on an open ended (permanent) basis.
Closing Date: 23:45 on Sunday 15th September 2024
As part of Team UofG, you will be a member of a world-changing, inclusive community, which values ambition, excellence, integrity and curiosity.
As a valued member of our team, you can expect:
1 A welcoming and engaging organisational culture, where your talents are developed and nurtured, and success is celebrated and shared.
2 An excellent employment package with generous terms and conditions including 41 days of leave for full time staff, pension, benefits and discount packages.
3 A flexible approach to working.
4 A commitment to support your health and wellbeing.
We believe that we can only reach our full potential through the talents of all. Equality, diversity and inclusion are at the heart of our values. Applications are particularly welcome from across our communities and in particular people from the Black, Asian and Minority Ethnic (BAME) community, and other protected characteristics who are under-represented within the University.
We endorse the principles of Athena Swan and hold bronze, silver and gold awards across the University.
Proud member of the Disability Confident employer scheme
Disability Confident
About Disability Confident
A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.