Warning This job advert has expired and applications have closed.

Assistant Company Secretary

Posting date:	04 September 2024
Salary:	£27,989 to £31,907 per year
Hours:	Full time
Closing date:	04 October 2024
Location:	EH9 3JG
Remote working:	On-site only
Company:	SRUC
Job type:	Permanent
Job reference:	REQ0053-62309

Summary

About The Team:

SRUC is unique in Scotland and one of the largest organisations of its kind in Europe. Our ambitious and exciting vision is to work at local, national and international levels, leading innovation and sustainable development in agriculture and rural sectors.

The Opportunity:

Applications are invited for the post of Governance Support Officer. The main purpose of this post is to support and assist the Company Secretary in the efficient delivery of governance and secretariate services across SRUC, including for the Board, sub-committees and Executive Leadership Team. Accurate records management and Freedom of Information request processing are also key aspects of the role, maintaining confidentiality while supporting Non-executives and Executives.

Duties/Responsibilities will include:

• Assisting the Company Secretary in the efficient execution of professional secretariat services across SRUC and the governance structure. Providing input into governance systems so they run as efficiently as possible with continuous adaptability and improvement.
  
• Writing minutes to a high standard in a timely manner, preparing draft agendas for meetings, and operating an efficient action tracking system. Playing a key role in effective and timely communication between decisions at meetings and with colleagues responsible for actions.
  
• Collating and distributing papers for Board and committee meetings (currently 2 Boards, 5 sub-committees, bi-weekly ELT meetings, ad-hoc short life working groups). Drafting cover notes for papers as required. Using ‘TeamEngine’ to collate and distribute the papers.
  
• Records maintenance and keeping key company governance files and information up to date, including internet and intranet information/documents.
  
• Arranging all details of above meetings, including room bookings, catering, IT details, travel/accommodation needs for Non-Executive Directors. Pro-actively problem solving and sorting details as required.
  
• Recording of Freedom of Information requests and collating responses.
  
• Supporting Data Protection initiatives as prompted by the Company Secretary and Information and Data Services (IDS).
  
• Raising Purchase Orders, processing invoices, aiding Non-Executive Directors with expense claims.
  
• Answering general queries from Non-executives and Executives. Providing a high level of service.
  
• Maintaining confidentiality at all times.
  

  Minimum Qualifications:

  The ideal candidate should be educated to SCQF Level 6-7 or above.

  For full person specification, please read the Job Particulars document.

  Eligibility for Sponsorship:

  This role is not eligible for sponsorship under the Skilled Worker route. If you are a migrant worker you will need to ensure you have an appropriate visa to evidence the necessary right to work in the UK.

  Admin ref: CFPS/EO/011/24

  Why work for SRUC?

  • Generous annual leave
    
  • Enhanced pension contributions (5% employee and 10% employer)
    
  • Cycle to work scheme
    
  • Discounted RAC Membership
    
  • Generous family leave
    
  • Flexible working patterns
    
  • Hybrid working solutions (in some areas)
    
  • Tailored investment in and individuals' learning and development
    

    How to Apply:

    Please complete an online application form by pressing “apply”.
    Please read the Job Particulars document before applying.

    SRUC Leading the way in Agricultural and Rural Research, Education & Consultancy.

    SRUC is committed to valuing Diversity, advancing Equality and respecting Human Rights throughout the organisation and encouraging applications from disabled people using the “Disability Confident Employer” symbol. SRUC is a member of the Athena SWAN charter.

    SRUC. A Charitable company limited by guarantee, SC003712. Registered in Scotland No SC103046

Proud member of the Disability Confident employer scheme

About Disability Confident

A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.