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Estates & Facilities Manager
| Dyddiad hysbysebu: | 19 Awst 2024 |
|---|---|
| Cyflog: | £45,000 i £55,000 bob blwyddyn, pro rata |
| Oriau: | Llawn Amser |
| Dyddiad cau: | 08 Medi 2024 |
| Lleoliad: | Beaconsfield, Buckinghamshire |
| Gweithio o bell: | Ar y safle yn unig |
| Cwmni: | National Film & Television School |
| Math o swydd: | Parhaol |
| Cyfeirnod swydd: |
Crynodeb
The Estates and Facilities Manager will be responsible for the safe and efficient operation of the NFTS site at Beaconsfield. Building ages range from brand new to 100 years old, and are in varying states of repair. There is an ongoing refurbishment and replacement programme, including an expansion of the site in early 2025.
The Estates and Facilities Manager will oversee the day to day running of the site, ensuring the grounds and buildings are clean, safe, compliant with legislation and best practice and suitable for students, staff and visitors.
The Estates and Facilities Manager is responsible for soft and hard FM, which is mostly provided by outsourced companies via annual contract, complemented by some services purchased ad hoc. You will also line manage an in-house electrician, handyman, maintenance team leader, maintenance operative and a receptionist.
The Estates and Facilities Manager will develop the strategy for replacement and refurbishment of the buildings, and manage the performance of the 3rd party providers.
By sharing knowledge and best practice, the Estates and Facilities Manager will build positive relationships within the NFTS community to help develop and nurture both staff and students alike.
Main Responsibilities
Operational:
- Oversee the operation of the site, ensuring the smooth day to day running of the buildings, car parks and grounds
-Consult with other managers and other teaching staff in order to prioritise day-to-day maintenance and refurbishment activity
-To bring in further contractors or request jobs from other NFTS departments (e.g. electricians, painter decorators), as required
-To develop a strategy for major repair projects and building replacement
-To ensure the integrity of the physical security measures of the site
-To run the facilities helpdesk, prioritising requests as appropriate and ensuring jobs are addressed by the appropriate contractor or NFTS department
-Guidance to staff / students to ensure they have the knowledge to complete activities in a safe manor and adhere to site rules and guidance – attend staff & student inductions.
-To drive sustainability in line with the NFTS policy and meet waste management commitments
Maintenance, testing and inspections:
-To ensure that statutory inspections of plant such as hoists, lifts and portable equipment such as ladders take place and any recommendations implemented
Health and Safety:
-To ensure policies are applied and escalate as appropriate. Maintain a robust permit to work system for all visiting contractors
-To make sure a regular fire safety audit is carried out and ensure any recommendations are implemented and maintained
-Be an active part of the H&S Committee
Tendering:
-Proactively manage the renewal of outsourced contracts, ensuring timely renewal or retender and advise on poor performance or suggestions for consolidation etc.
Property management:
-Ensuring rates, insurance and utilities are monitored and best prices secured annually
Budget Management:
-Liaising with the finance team, monitor and control department expenditure in in line with budget, and support the annual budget setting process
Value for Money (VfM):
-Support the School to achieve Value for Money in all its activities
Environment:
-Play a leading role in delivering the School’s Environment and Sustainability Action Plan.
+ Any other duties reasonably associated with the post
Key outsourced contracts:
In consultation with the Finance Director, manage the following key outsourced contracts, ensuring performance is in line with agreed SLAs and VfM is delivered:
-Cleaning;
-Catering and vending;
-Manned guarding (security); and
-Any other major outsourced services
Other contracts:
Manage the contracts for all other property related contracts including refuse collection, air conditioning, lift repair & testing, hoist testing, locksmiths, pest control etc.
Person Specification
Great interpersonal and communication skills in order to deal with complex and sensitive negotiations with a wide variety of internal and external stakeholders
A real commitment to a customer-focused approach
The ultimate organiser, making sure that the workplace meets the needs of staff and students by managing all of the required services
Highly motivated and committed
Knowledge of legislation relevant to Facilities Management/the Facilities Management industry
A track record of successful experience gained in Facilities Management
Experienced in and with expertise for supervising and influencing others to achieve necessary goals; people management experience both of direct reports and external providers
Contract, procurement and project management experience and skill
Experience of managing large and multiple budgets
Ability to work to deadlines and to change priorities quickly if needed to deliver
Ability to successfully manage a wide range of contacts both internal and external to the School
The closing date for applications will be Sunday 8th September 2024.
The Estates and Facilities Manager will oversee the day to day running of the site, ensuring the grounds and buildings are clean, safe, compliant with legislation and best practice and suitable for students, staff and visitors.
The Estates and Facilities Manager is responsible for soft and hard FM, which is mostly provided by outsourced companies via annual contract, complemented by some services purchased ad hoc. You will also line manage an in-house electrician, handyman, maintenance team leader, maintenance operative and a receptionist.
The Estates and Facilities Manager will develop the strategy for replacement and refurbishment of the buildings, and manage the performance of the 3rd party providers.
By sharing knowledge and best practice, the Estates and Facilities Manager will build positive relationships within the NFTS community to help develop and nurture both staff and students alike.
Main Responsibilities
Operational:
- Oversee the operation of the site, ensuring the smooth day to day running of the buildings, car parks and grounds
-Consult with other managers and other teaching staff in order to prioritise day-to-day maintenance and refurbishment activity
-To bring in further contractors or request jobs from other NFTS departments (e.g. electricians, painter decorators), as required
-To develop a strategy for major repair projects and building replacement
-To ensure the integrity of the physical security measures of the site
-To run the facilities helpdesk, prioritising requests as appropriate and ensuring jobs are addressed by the appropriate contractor or NFTS department
-Guidance to staff / students to ensure they have the knowledge to complete activities in a safe manor and adhere to site rules and guidance – attend staff & student inductions.
-To drive sustainability in line with the NFTS policy and meet waste management commitments
Maintenance, testing and inspections:
-To ensure that statutory inspections of plant such as hoists, lifts and portable equipment such as ladders take place and any recommendations implemented
Health and Safety:
-To ensure policies are applied and escalate as appropriate. Maintain a robust permit to work system for all visiting contractors
-To make sure a regular fire safety audit is carried out and ensure any recommendations are implemented and maintained
-Be an active part of the H&S Committee
Tendering:
-Proactively manage the renewal of outsourced contracts, ensuring timely renewal or retender and advise on poor performance or suggestions for consolidation etc.
Property management:
-Ensuring rates, insurance and utilities are monitored and best prices secured annually
Budget Management:
-Liaising with the finance team, monitor and control department expenditure in in line with budget, and support the annual budget setting process
Value for Money (VfM):
-Support the School to achieve Value for Money in all its activities
Environment:
-Play a leading role in delivering the School’s Environment and Sustainability Action Plan.
+ Any other duties reasonably associated with the post
Key outsourced contracts:
In consultation with the Finance Director, manage the following key outsourced contracts, ensuring performance is in line with agreed SLAs and VfM is delivered:
-Cleaning;
-Catering and vending;
-Manned guarding (security); and
-Any other major outsourced services
Other contracts:
Manage the contracts for all other property related contracts including refuse collection, air conditioning, lift repair & testing, hoist testing, locksmiths, pest control etc.
Person Specification
Great interpersonal and communication skills in order to deal with complex and sensitive negotiations with a wide variety of internal and external stakeholders
A real commitment to a customer-focused approach
The ultimate organiser, making sure that the workplace meets the needs of staff and students by managing all of the required services
Highly motivated and committed
Knowledge of legislation relevant to Facilities Management/the Facilities Management industry
A track record of successful experience gained in Facilities Management
Experienced in and with expertise for supervising and influencing others to achieve necessary goals; people management experience both of direct reports and external providers
Contract, procurement and project management experience and skill
Experience of managing large and multiple budgets
Ability to work to deadlines and to change priorities quickly if needed to deliver
Ability to successfully manage a wide range of contacts both internal and external to the School
The closing date for applications will be Sunday 8th September 2024.