Warning Mae'r hysbyseb swydd hon wedi dod i ben ac mae'r ceisiadau wedi cau.

PT Family Wellbeing Centre Support /Admin/Receptionist

Dyddiad hysbysebu:	17 Awst 2024
Cyflog:	£17.27 yr awr
Gwybodaeth ychwanegol am y cyflog:	per hour PAYE
Oriau:	Llawn Amser
Dyddiad cau:	15 Medi 2024
Lleoliad:	Wembley, London, HA9 9YP
Cwmni:	Triumph Consultants Ltd
Math o swydd:	Dros dro
Cyfeirnod swydd:	Brent 5253472

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What's involved with this role:

Temporary PT Family Wellbeing Centre Support /Admin/Receptionist


Job Ref: Brent 5253472

Pay Rate: £17.27 per hour PAYE

Hours per week: 21, 10am 6pm

Role Length: This opening assignment is for 12 months

City: Wembley, London

Enhanced DBS disclosure required for this role

Two roles available – 1 x is for Willow Family Well Being Centre and the other one is to be admin for Under Fives Panel.



The purpose of the role is to provide administration and reception support to managers and front line staff across the early help service and, along with practitioners, providing a welcoming first point of contact at the FWCs.

Key Responsibilities:

Database maintenance – access and update relevant databases and generate reports for management information in a timely and efficient manner; organise and maintain records and documents using the appropriate council process/system. Ensuring all new families’ details and contacts are registered.
Overall responsibility for and management of administrative and clerical tasks relating to the Under 5’s Specialist Nursery Panel
Management of the Under 5’s Specialist Nursery Panel inbox and required responses to multi-agency colleagues
Maintaining the Under 5’s Specialist Nursery Panel spreadsheets including budget related information for sharing with finance colleagues as needed
Overall responsibility for planning, coordinating and recording decisions for the monthly Under 5’s Nursery Panel meetings
Be confident in a business support role incorporating finance processing, high priority administration, handling sensitive information and coordinating meetings as needed.
Determine effective and efficient administrative and office work practices, procedures and systems.
Database maintenance – access and update relevant databases and generate reports for management information in a timely and efficient manner.
Be responsible for taking electronic payments from service users and providers and raise PO’s and invoices as necessary.
Support all staff, partner agencies and all those delivering activities to collect attendance and record all contacts and provide this information to the FWC Support Officer.



Qualifications:

Educated to at least Level 3 or equivalent.
A relevant administrative/business qualification or equivalent experience.



Skills & Experience:

Minimum of 12 months recent experience in a similar role, or context and ideally within a public sector organisation.
Experience of providing front-line reception support in a busy environment.
Experience of providing support to management.
Experience of setting up databases and/or spread-sheets to collate and record statistical, financial, and/or other information.
Experience of working to dead lines with competing priorities in a busy environment.
Experience of managing premises.
Knowledge and experience of producing detailed reports from multiple information sources.
Ability to demonstrate a customer focused approach with a personal commitment to service improvement, equality, diversity and inclusion.
Strong IT skills including Microsoft packages or equivalent (e.g. G Suite, Mosaic).


Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.


[2ND INSERT]

Unless the DBS requirement stated above is for a Basic Disclosure, your DBS must be either through us or be accompanied by a subscription to the DBS updating service.

Please feel free to apply to us direct via jobs@tclrec.com by quoting the job reference and exact job title.

To help speed up the process of uploading your CV to the client we would ask that you send us your CV in Word format (or equivalent) if possible, not as a PDF.

If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension, you will be working at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than umbrella pay terms. We do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity.

Due to the number of CVs being sent to us under current market conditions, unfortunately we cannot respond to all applications. If you have not heard from us within 3 working days, please assume that you have not been shortlisted on this occasion. We will, however, be very happy to receive future applications from you for other roles.



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Job Ref: Brent 5253472


Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.

Please do try to resist contacting us with requests for progress updates.

We really do read every CV sent to us. All applications will be acknowledged by a human, not a robot, provided the job remains live and provided your CV meets the “Essential Requirements” listed.

Please note that we do our level best to take down ads as soon as roles have been filled. We are not in the business of harvesting CVs.

Important: We will interpret your application as being permission to submit your CV to this role (with the right to represent you) unless you advise us to the contrary.