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WPL Catalogue and Contracts Administrator
| Posting date: | 02 August 2024 |
|---|---|
| Salary: | £25,147.00 to £27,596.00 per year |
| Additional salary information: | £25147.00 - £27596.00 a year |
| Hours: | Full time |
| Closing date: | 18 August 2024 |
| Location: | Basingstoke, RG24 9NA |
| Company: | NHS Jobs |
| Job type: | Permanent |
| Job reference: | C8188-24-0007 |
Summary
Main Duties Responsible for the administration of contract and catalogue information to support the WPL strategic and operational procurement functions. Day to day interrogation of P2P systems including Oracle 12 and Fusion, as well as GHX, ATAMIS and WPLs local contract repository. Support in developing training for the team in relevant procedures and processes. Ensuring procedures and processes are kept up to date. Supports the Procurement Systems Manager toward ensuring catalogues and contracts are correctly maintained for pricing and accuracy. Ensure control of NHSSC items and assess optimal use for purchase of clinical/non-clinical items. Ensures all reports are produced for the line manager within specific time frames. Budget and Resource management Support the team with CIP opportunities and catalogue management. Responsible for recording savings made using appropriate procedures. Responsible for providing correct visibility of suppliers for goods and services in line with user department requirements. Communication Maintains strong communication channels with WPL procurement and supply operatives when recommending catalogue system adjustments. Establish, maintain, and manage supplier relationships where appropriate to contract performance information. Communicate issues and discrepancies with customers, ensuring they are handled efficiently and appropriately. Analytical and Judgemental Skills To assess customer requirements for appropriate methods of ordering and distribution (i.e., urgency/quality/price/supply route etc). Analyses financial and purchasing data to determine the best value for money option. To assess problem situations and determine in conjunction with the customer or supplier the most appropriate method of resolution. To understand and analyse spending information on specific products or services and relay the information to customers. Work closely with user departments to review goods and services purchases. Policy and Service Development Works according to laid down policies and procedures, suggesting amendments where feasible. Monitors supplier performance against contract KPIs (costs, quality, delivery timescales etc). Assists the Procurement Systems Manager with the development and implementation of system policies and procedures. Ensures appropriate governance is maintained when dealing with high value suppliers. Information Resources Produces data on pricing information for comparison and informs customers. Ensure contract documentation compliance using the contracts register. Uses e-tendering, contract and supplier management tools to maintain accurate information about products and pricing. Facilitates and supports continuous improvement in the Catalogue and E-tendering system. Research and Development Undertakes route to market analysis to provide cost improvement opportunities. Guides customers with regard to obtaining value for money within financial and purchasing procedures. Establish, maintain and manage internal stakeholder relationships to ensure effective service delivery.