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Records Manager

Job details
Posting date: 01 August 2024
Salary: £40,025 per year
Additional salary information: National: £40,025 London: £44,043
Hours: Full time
Closing date: 17 August 2024
Location: Leeds
Company: Government Recruitment Service
Job type: Permanent
Job reference: 363291/2

Summary

In DHSC, we are proud of our purpose – to enable everyone to live more independent, healthier lives for longer. To achieve this, and create a great place to work, we have four values: we are inclusive, we constantly improve, we challenge, and we are agile. If this sounds like an environment you’d like to work in, we’d love to hear from you.

The Departmental Records Office (DRO) are custodians and managers of the history of the Department of Health and Social Care and more than 200 former healthcare organisations through the records they have created. We are responsible for ensuring that DHSC delivers on our obligations to manage records against the Code of Practice issued under Section 46 of the Freedom of Information Act (2000) and the Public Records Act (1958). The DRO ensures DHSC meets its legal and public accountability obligations through enabling the creation, curation and exploitation of its corporate record. A core corporate function of the Department formed of GKIM professionals, the DRO plays a critical role in supporting all departmental activity. Leaders in records and information management, the DRO sets the strategy for these disciplines on behalf of the Department, actively engaging with corporate and policy functions alike to drive information culture and practices forwards.

The Records Manager is an SEO position in the DRO team, responsible for delivering a records management capability for physical, hybrid and born digital records.

Engaged with colleagues across Government, the successful applicant will manage operational Records Management (RM) services within the Departmental Records Office as well as driving a positive RM culture across the Department.

Coordinating searches of legacy information, the Records Manager will have strong links with Information Rights teams as well as supporting Policy areas to exploit value from our records.

An experienced Government Knowledge and Information Management professional, they will demonstrate Practitioner level skills from across the Framework.

https://www.gov.uk/government/organisations/civil-service-government-knowledge-information-management-profession/about

Responsibilities

  • Deliver against processes covering both hardcopy and digital record lifecycle, ensuring adequate retention periods and disposal mechanisms are in place and adhered to
  • Managing the exploitation of records through M365 eDiscovery and other enterprise search tools
  • Championing records management culture, continuously improving the RM service for DHSC and wider Healthcare stakeholders
  • Collaborating on appraisal, selection, and sensitivity review processes for physical and born-digital content
  • Working with the National Archives to ensure compliance with regulatory requirements for the transfer of records for permanent preservation
  • Building and maintaining commercial relationships for current and future requirements
  • Monitoring performance for third party suppliers of RM services