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People Assistant/PM Receptionist – Kettering
| Dyddiad hysbysebu: | 19 Gorffennaf 2024 |
|---|---|
| Oriau: | Rhan Amser |
| Dyddiad cau: | 26 Gorffennaf 2024 |
| Lleoliad: | nn15 6xr |
| Gweithio o bell: | Ar y safle yn unig |
| Cwmni: | Logistex Ltd |
| Math o swydd: | Parhaol |
| Cyfeirnod swydd: | 2024-41 |
Crynodeb
Attractive salary, 25 days holiday per annum including Bank Holidays, pension scheme, cycle to work scheme, free parking
Permanent/part time 1.30pm to 6pm Monday – Thursday, 1.30om to 5.30om Friday
Location: Kettering Northamptonshire
The People Assistant serves as the front-line Receptionist and oversee the management of company vehicles. This multifaceted role involves providing comprehensive HR administrative support throughout the employee lifecycle, ensuring efficient vehicle management, and delivering exceptional reception services. environment.
Responsibilities:
Reception Duties:
• Greet and welcome visitors in a professional and friendly manner.
• Answer and direct incoming calls promptly and courteously.
• Manage incoming and outgoing mail and deliveries.
• Maintain the reception area, ensuring it is clean and presentable at all times.
• Schedule and coordinate meeting rooms and appointments.
• Book accommodation
• Cover for the morning Receptionist during periods of absence
HR Administrative Duties:
• Assist with the recruitment process, including posting job vacancies, drafting offers of employment, requesting
and providing references, ensuring correct documentation is received on time.
• Facilitate the onboarding process for new employees, including preparation of orientation materials and
conducting initial training sessions.
• Maintain and update employee records in the People folder, ensuring accuracy and confidentiality.
• Assist with the administration of employee benefits, payroll information processing, and performance reviews.
• Support employee offboarding processes, including recording of exit interviews and clearance procedures.
• Respond to employee inquiries regarding HR policies, procedures, and benefits.
• Fleet Management:
• Oversee ordering of company vehicles and be manage queries.
• Ensure all vehicles are properly insured, registered, and maintained in compliance with company policies and
legal requirements.
• Coordinate with external service providers for vehicle maintenance and repairs.
• Manage the allocation and distribution of fuel cards and maintain accurate records of fuel expenses.
Proven experience in administration and/or reception duties, Strong organisational and multitasking skills, Excellent verbal and written communication skills, Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Must be
competent in using mail merge, Familiarity with HR Software and databases, Ability to handle sensitive information with confidentiality and integrity.
Permanent/part time 1.30pm to 6pm Monday – Thursday, 1.30om to 5.30om Friday
Location: Kettering Northamptonshire
The People Assistant serves as the front-line Receptionist and oversee the management of company vehicles. This multifaceted role involves providing comprehensive HR administrative support throughout the employee lifecycle, ensuring efficient vehicle management, and delivering exceptional reception services. environment.
Responsibilities:
Reception Duties:
• Greet and welcome visitors in a professional and friendly manner.
• Answer and direct incoming calls promptly and courteously.
• Manage incoming and outgoing mail and deliveries.
• Maintain the reception area, ensuring it is clean and presentable at all times.
• Schedule and coordinate meeting rooms and appointments.
• Book accommodation
• Cover for the morning Receptionist during periods of absence
HR Administrative Duties:
• Assist with the recruitment process, including posting job vacancies, drafting offers of employment, requesting
and providing references, ensuring correct documentation is received on time.
• Facilitate the onboarding process for new employees, including preparation of orientation materials and
conducting initial training sessions.
• Maintain and update employee records in the People folder, ensuring accuracy and confidentiality.
• Assist with the administration of employee benefits, payroll information processing, and performance reviews.
• Support employee offboarding processes, including recording of exit interviews and clearance procedures.
• Respond to employee inquiries regarding HR policies, procedures, and benefits.
• Fleet Management:
• Oversee ordering of company vehicles and be manage queries.
• Ensure all vehicles are properly insured, registered, and maintained in compliance with company policies and
legal requirements.
• Coordinate with external service providers for vehicle maintenance and repairs.
• Manage the allocation and distribution of fuel cards and maintain accurate records of fuel expenses.
Proven experience in administration and/or reception duties, Strong organisational and multitasking skills, Excellent verbal and written communication skills, Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Must be
competent in using mail merge, Familiarity with HR Software and databases, Ability to handle sensitive information with confidentiality and integrity.