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Finance Administrator
| Dyddiad hysbysebu: | 18 Gorffennaf 2024 |
|---|---|
| Cyflog: | £25,000 i £27,500 bob blwyddyn |
| Oriau: | Llawn Amser |
| Dyddiad cau: | 17 Awst 2024 |
| Lleoliad: | Inverness |
| Gweithio o bell: | Ar y safle yn unig |
| Cwmni: | Castle View Personnel |
| Math o swydd: | Parhaol |
| Cyfeirnod swydd: |
Crynodeb
Our client is looking to appoint an experienced Finance Administrator on a full time, permanent basis in Inverness. The role is a mix of accounts and administration duties and the successful applicant will be required to manage a varied workload.
Accounts Duties include:
Processing purchase invoices and reconciling the banking on Xero.
Raising sales invoices for fundraising events and sponsorship and chasing payments and reconciling on Xero when payments come in.
Inputting transactions from petty cash.
Reconciling the Paypal, Stripe and Justgiving accounts.
Drafting Board accounting reports for the Treasurer for bi-monthly Board meetings for the Treasurer’s approval prior to going to the Board.
Supporting the Treasurer in preparing monthly accounts (once familiar with the above systems).
Supporting the management team with the financial monitoring of grants monies and correct allocation of expenditure to different grant spreadsheets for ease of monitoring.
Supporting the management team with the financial information for new grant applications and in some cases have wider lead involvement in applying for small grants.
Supporting the Chief Executive Officer/Operations Manager in preparing information for Payroll and liaising with our payroll services over this.
Leading on actions and information required for the charity’s annual financial audit.
Any other financial or administrative tasks as agreed with the Chief Executive Officer and/or the Treasurer.
Management of sensitive personal and business information.
To take on other duties as considered commensurate to the post.
Administration
Creation of Newsletters; Excel Spreadsheets & Word Docs.
Creation and posting of social media messages.
Amending content on the website.
Recording stats & donations.
Email, in person and telephone communications with external parties from all backgrounds including businesses, third sector organisations, private individuals and donors.
Additional general tasks as required.
Person Specification:
Applicants must be confident with the use of Excel spreadsheets and financial packages including Xero (preferred).
Be interested in developing their skills in the areas of financial management and administration.
Excellent communication skills and ability to work flexibly and as part of a team.
Be able to work to tight timescales, particularly in relations to grants work and to deadlines around accounts work, prioritising their own workload.
Excellent written skills for small grants applications.
Ideally have experience of working within the charity/third sector, so understand more clearly the needs of the role (preferred, not essential).
Flexibility combined with a ‘can do’, positive, team player attitude.
Experience of Office 365/SharePoint (preferred).
Training and Support:
You will receive an induction to the organisation and the working environment from both the Treasurer, Chief Executive Officer and where possible a handover from the departing postholder.
You will have regular supervision and attend a monthly team meeting.
You will be provided with training to enable you to do your job effectively and will be expected to carry out all mandatory training and any other identified training relevant to your role.
Where possible and relevant to your job, you will be supported to further your learning and development, including for non-graduates support for AAT qualifications.
Demonstrable
Knowledge of data protection and maintaining confidentiality at all times, including reporting information in accordance with policies and procedures.
For more information please respond by email or contact Castle View Personnel on 01463 230 200.
Castle View Personnel (Inverness) Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers.
By applying for this job you accept our T&C's, Privacy Policy and Disclaimers which can be found at www.castleviewpersonnel.com
Accounts Duties include:
Processing purchase invoices and reconciling the banking on Xero.
Raising sales invoices for fundraising events and sponsorship and chasing payments and reconciling on Xero when payments come in.
Inputting transactions from petty cash.
Reconciling the Paypal, Stripe and Justgiving accounts.
Drafting Board accounting reports for the Treasurer for bi-monthly Board meetings for the Treasurer’s approval prior to going to the Board.
Supporting the Treasurer in preparing monthly accounts (once familiar with the above systems).
Supporting the management team with the financial monitoring of grants monies and correct allocation of expenditure to different grant spreadsheets for ease of monitoring.
Supporting the management team with the financial information for new grant applications and in some cases have wider lead involvement in applying for small grants.
Supporting the Chief Executive Officer/Operations Manager in preparing information for Payroll and liaising with our payroll services over this.
Leading on actions and information required for the charity’s annual financial audit.
Any other financial or administrative tasks as agreed with the Chief Executive Officer and/or the Treasurer.
Management of sensitive personal and business information.
To take on other duties as considered commensurate to the post.
Administration
Creation of Newsletters; Excel Spreadsheets & Word Docs.
Creation and posting of social media messages.
Amending content on the website.
Recording stats & donations.
Email, in person and telephone communications with external parties from all backgrounds including businesses, third sector organisations, private individuals and donors.
Additional general tasks as required.
Person Specification:
Applicants must be confident with the use of Excel spreadsheets and financial packages including Xero (preferred).
Be interested in developing their skills in the areas of financial management and administration.
Excellent communication skills and ability to work flexibly and as part of a team.
Be able to work to tight timescales, particularly in relations to grants work and to deadlines around accounts work, prioritising their own workload.
Excellent written skills for small grants applications.
Ideally have experience of working within the charity/third sector, so understand more clearly the needs of the role (preferred, not essential).
Flexibility combined with a ‘can do’, positive, team player attitude.
Experience of Office 365/SharePoint (preferred).
Training and Support:
You will receive an induction to the organisation and the working environment from both the Treasurer, Chief Executive Officer and where possible a handover from the departing postholder.
You will have regular supervision and attend a monthly team meeting.
You will be provided with training to enable you to do your job effectively and will be expected to carry out all mandatory training and any other identified training relevant to your role.
Where possible and relevant to your job, you will be supported to further your learning and development, including for non-graduates support for AAT qualifications.
Demonstrable
Knowledge of data protection and maintaining confidentiality at all times, including reporting information in accordance with policies and procedures.
For more information please respond by email or contact Castle View Personnel on 01463 230 200.
Castle View Personnel (Inverness) Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers.
By applying for this job you accept our T&C's, Privacy Policy and Disclaimers which can be found at www.castleviewpersonnel.com