Warning
Mae'r hysbyseb swydd hon wedi dod i ben ac mae'r ceisiadau wedi cau.
Business Administrator - Innovative Solutions
| Dyddiad hysbysebu: | 17 Gorffennaf 2024 |
|---|---|
| Cyflog: | £30,000.00 i £37,000.00 bob blwyddyn |
| Gwybodaeth ychwanegol am y cyflog: | 30000 - 37000 |
| Oriau: | Llawn Amser |
| Dyddiad cau: | 14 Awst 2024 |
| Lleoliad: | South East London, SE13 6LJ |
| Cwmni: | Vacancy Filler |
| Math o swydd: | Parhaol |
| Cyfeirnod swydd: | JUL20241920 |
Crynodeb
CIS Innovative Solutions is a growing division within CIS Security. Established in 2018, Innovative Solutions is part of the Commercial Department function. CIS Innovative Solutions division is made up of the technical subdivision, carparking and procurement.
The Business Administrators role is key to the efficient running of the division, ensuring customers and stakeholders are communicated to in a timely manner, processes are followed, and all assignments have the right level of support.
Information
Position: Business Administrator
Location: Lewisham Head Office
Reporting to: Security Systems Manager
Salary: £30,000 to £37,500
Hours: Monday to Friday 09:00 – 17:00
(Hybrid role, two days working from home, three days in the London Office).
Job Requirements
Experience working in construction or security industry preferred
Good knowledge and application of Microsoft Office software (Word, Excel, PowerPoint, SharePoint)
Self-Motivated work ethnic
Excellent interpersonal skills
Excellent time management
Proactive, work under pressure, multi-tasker
Organisational skills and managing relationships
Key Responsibilities:
Solutions Support Function
Administration of the Solutions email box ensuring all Clients and Stakeholders are responded to within a timely manner of receiving an email
Responsible for supporting Clients and Stakeholders in the procurement of goods and services
Creating quotes for goods and services in a timely manner, ensuring an accurate mark-up is allocated to the pricing
Updated recharge sheet daily, capturing quotes issued and recharges when PO is received
Managing the company’s planned preventative maintenance (PPM) schedule and administrating diary with maintenance appointments
Responding to CIS Helpdesk requests within four hours and completing quotes and sending back to Helpdesk within three working days
Providing and maintaining accurate records of the company’s Purchase Order platform
Coordinating supplier site visits with clients and stakeholders to compile and submit quotations accordingly
Supporting Finance in the administration of invoicing goods and services supplied
Providing PO to contractors in a timely manner
Managing new supplier procedure, liaising with Finance, ESG and Compliance departments to ensure suppliers are processed efficiently
Managing new customer process, liaising with Finance and Compliance departments to ensure new customers are processed efficiently
Maintain approved supplier list with up-to-date information
Reporting and updating work stream trackers, using Monday.com management platform
Covering Procurement Helpdesk when others are on annual leave
Reporting
Ensure the Recharge Tracker spreadsheet is updated daily with accurate information and all fields are completed
Weekly progress reports sent to Security Systems Managers and Head of Innovative Solutions
Monthly SMR is completed for the Commercial Team and submitted on the third Wednesday of the month
Ensure the dashboards are updated with required information on a weekly basis
Escalate any complaints or issues to Head of Innovative Solutions in a timely manner
Support the department with ad hoc reporting requests
Attending weekly team meeting and providing updates as required
Benefits:
Health care plan (HSF)
Perk Box (HSF) – discounts & offers from cinema tickets to days out
Cycle to work scheme
Head Office Socials
First class training allowing you to develop your skills
A view for career development
Long service & Employee Recognition awards
CIS Security has been providing manned guarding services since 1972 and has developed into one of the most effective and reliable security companies in England. At CIS Security, we work as a team to deliver operational excellence and truly believe that the service we provide is unparalleled in the security industry.
At CIS Security Ltd, we do not just accept difference — we celebrate it, we support it, and we thrive on it for the benefit of our employees, our clients, and our community. CIS Security Ltd is proud to be an equal opportunity employer and value diversity. We welcome applications from all sections of the community. All employment is decided on the basis of qualifications, quality, and business needs.
Due to the volume of applications, if we have not contacted you within three weeks of initial contact then you have not been successful on this occasion.
The Business Administrators role is key to the efficient running of the division, ensuring customers and stakeholders are communicated to in a timely manner, processes are followed, and all assignments have the right level of support.
Information
Position: Business Administrator
Location: Lewisham Head Office
Reporting to: Security Systems Manager
Salary: £30,000 to £37,500
Hours: Monday to Friday 09:00 – 17:00
(Hybrid role, two days working from home, three days in the London Office).
Job Requirements
Experience working in construction or security industry preferred
Good knowledge and application of Microsoft Office software (Word, Excel, PowerPoint, SharePoint)
Self-Motivated work ethnic
Excellent interpersonal skills
Excellent time management
Proactive, work under pressure, multi-tasker
Organisational skills and managing relationships
Key Responsibilities:
Solutions Support Function
Administration of the Solutions email box ensuring all Clients and Stakeholders are responded to within a timely manner of receiving an email
Responsible for supporting Clients and Stakeholders in the procurement of goods and services
Creating quotes for goods and services in a timely manner, ensuring an accurate mark-up is allocated to the pricing
Updated recharge sheet daily, capturing quotes issued and recharges when PO is received
Managing the company’s planned preventative maintenance (PPM) schedule and administrating diary with maintenance appointments
Responding to CIS Helpdesk requests within four hours and completing quotes and sending back to Helpdesk within three working days
Providing and maintaining accurate records of the company’s Purchase Order platform
Coordinating supplier site visits with clients and stakeholders to compile and submit quotations accordingly
Supporting Finance in the administration of invoicing goods and services supplied
Providing PO to contractors in a timely manner
Managing new supplier procedure, liaising with Finance, ESG and Compliance departments to ensure suppliers are processed efficiently
Managing new customer process, liaising with Finance and Compliance departments to ensure new customers are processed efficiently
Maintain approved supplier list with up-to-date information
Reporting and updating work stream trackers, using Monday.com management platform
Covering Procurement Helpdesk when others are on annual leave
Reporting
Ensure the Recharge Tracker spreadsheet is updated daily with accurate information and all fields are completed
Weekly progress reports sent to Security Systems Managers and Head of Innovative Solutions
Monthly SMR is completed for the Commercial Team and submitted on the third Wednesday of the month
Ensure the dashboards are updated with required information on a weekly basis
Escalate any complaints or issues to Head of Innovative Solutions in a timely manner
Support the department with ad hoc reporting requests
Attending weekly team meeting and providing updates as required
Benefits:
Health care plan (HSF)
Perk Box (HSF) – discounts & offers from cinema tickets to days out
Cycle to work scheme
Head Office Socials
First class training allowing you to develop your skills
A view for career development
Long service & Employee Recognition awards
CIS Security has been providing manned guarding services since 1972 and has developed into one of the most effective and reliable security companies in England. At CIS Security, we work as a team to deliver operational excellence and truly believe that the service we provide is unparalleled in the security industry.
At CIS Security Ltd, we do not just accept difference — we celebrate it, we support it, and we thrive on it for the benefit of our employees, our clients, and our community. CIS Security Ltd is proud to be an equal opportunity employer and value diversity. We welcome applications from all sections of the community. All employment is decided on the basis of qualifications, quality, and business needs.
Due to the volume of applications, if we have not contacted you within three weeks of initial contact then you have not been successful on this occasion.