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Admissions Officer/Admin – Children’s Services

Dyddiad hysbysebu:	10 Gorffennaf 2024
Cyflog:	£11.44 yr awr
Gwybodaeth ychwanegol am y cyflog:	per hour PAYE
Oriau:	Llawn Amser
Dyddiad cau:	08 Awst 2024
Lleoliad:	Bradford, Yorkshire, BD1 1NN
Cwmni:	Triumph Consultants Ltd
Math o swydd:	Dros dro
Cyfeirnod swydd:	Bradford 5251082

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What's involved with this role:

Temporary Admissions Officer/Admin – Children’s Services

Reference no: Bradford 5251082

Pay Rate: £11.44 per hour PAYE

Hours per week: 36 Monday – Friday, 8.30am to 5pm

Role Length: This opening assignment is for 1-2 months

City: Bradford, Yorkshire

Basic DBS disclosure required for this role

The purpose of the role is to carry out annual allocation processes in accordance with the LA’s co-ordinated admission arrangements and admissions legislation, including validation of applicants’ information and follow-up work to establish take up of school places. To discuss the ranking of allocations with schools and advise schools on the implementation of the admission policy.

Key Responsibilities:

Ensure that the LA’s responsibilities regarding admissions are carried out in accordance with admissions law.
The post holder is expected to work on their own initiative, using judgement, analytical skills and routinely make decisions on admission issues in accordance with admissions law and policies. More complex issues should be referred to the appropriate Team Leader, Lead Officers or Strategic Lead.
Communicate effectively with the public, colleagues and other professionals, giving a clear understanding of admission policies. If the ability to do so, communicate with parents in community languages where parents/carers require such support in order to understand admission processes.
Have effective use of relevant software including the Capita ONE system and Microsoft Office in order to implement school allocations including the online application process and maintain and update data for analysis and reporting purposes.
Deal effectively and sensitively with parents/carers through a range of communications. Defuse any difficult situations by explaining decisions that may be unacceptable to some applicants, referring particularly contentious issues to a senior officer where necessary.
Build and maintain effective working relationships with internal and external services to support the safeguarding of children (eg Access Team, Education Safeguarding Team, SEN Team, Exclusions or Social Care etc).
Maintain and develop knowledge of legislation and other educational factors relating to admissions and continuously review own procedures and practices in order to contribute towards the efficiency of the team.
Organise personal workload in order to carry out duties within published timescales, exercising initiative to deal effectively with competing priorities.
Although the post holder has no line management responsibilities, he/she will be required to assist in training new team members through work shadowing or mentoring
Responsible for processing the annual applications for schools, ie inputting, validating, matching and amending data, re-allocation from waiting lists, using admissions software to ensure oversubscription criteria are correctly administered. Use Council l Tax records and liaison with schools where necessary to minimise cases of fraudulent applications.



NB: Please feel free to apply to us direct via jobs@tclrec.com by quoting the job reference and job title exactly.

To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF

If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension you will be working this role at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than entertaining umbrella pay terms, we do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity.

Due to the number of CVs being sent to us under current market conditions, we cannot, unfortunately, respond to all applications. If, therefore, you have not heard from us within 3 days please make a working assumption that you have not been shortlisted on this occasion. We will, however, be very happy to receive future applications from you for other roles.

Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.


Other “Essential Requirements” – Please check to ensure that your CV addresses the following items:

Unless the DBS requirement stated above is for a Basic Disclosure, your DBS must be either through us or be accompanied by a subscription to the DBS updating service.



Qualifications:

5 GCSE’s in English and Maths.



Skills & Experience:

A minimum of two years administration experience where there has been a requirement to organise and prioritise workload effectively, carry out multiple activities to tight deadlines with accuracy.
A minimum of two years’ experience of collaborative working relationships with internal and
external services and ability to use effective negotiation and advocacy skills to influence outcomes.
A minimum of two years’ experience in providing advice in sometimes sensitive situations, to a variety of stakeholders, both over the telephone and in person with the ability to defuse difficult situations where necessary.
A minimum of two years’ experience of communicating effectively in writing and demonstrating good oral skills in advocacy, negotiation and when giving advice.
Strong IT skills including Microsoft packages or equivalent (e.g. G Suite).

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Job Ref: Bradford 5251082


Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.

Please do try to resist contacting us with requests for progress updates.

We really do read every CV sent to us. All applications will be acknowledged by a human, not a robot, provided the job remains live and provided your CV meets the “Essential Requirements” listed.

Please note that we do our level best to take down ads as soon as roles have been filled. We are not in the business of harvesting CVs.

Important: We will interpret your application as being permission to submit your CV to this role (with the right to represent you) unless you advise us to the contrary.