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88754 - Records Management Administrator - South Tyneside - Legal Aid Agency
| Dyddiad hysbysebu: | 09 Gorffennaf 2024 |
|---|---|
| Cyflog: | £22,096 bob blwyddyn |
| Oriau: | Llawn Amser |
| Dyddiad cau: | 26 Gorffennaf 2024 |
| Lleoliad: | Jarrow, Tyne & Wear |
| Gweithio o bell: | Hybrid - gweithio o bell hyd at 2 ddiwrnod yr wythnos |
| Cwmni: | Ministry of Justice |
| Math o swydd: | Cytundeb |
| Cyfeirnod swydd: | 88754 |
Crynodeb
Salary range (depending on location): National - £22,096
Please note that unless you are currently employed by the Civil Service and are earning more than the minimum above, if successful you will be offered the minimum for the grade depending on your location.
Location: South Tyneside
Directorate: Case Management Team: Records Management
Working Pattern: The post is supported by the MOJ flexible working policy and includes colleagues who work flexibly, remotely (as part of hybrid working), part time or as part of a job share etc.
If you are applying for a part time role, please note that in order to meet business demands we need cover for a minimum of 24 hours and to cover 4 days of the week
To meet legal requirements, if you are between the ages 16-18 and you are a successful candidate, you will be required to complete an apprenticeship after your initial on the job training.
Reporting to: Records Management Centre Manager
The Legal Aid Agency
We are an executive agency of the Ministry of Justice (MoJ). We are responsible for operationally administering the legal aid fund to provide criminal and civil legal aid advice to people in England and Wales.
Our people are at the heart of achieving excellence. Employing around 1,200 colleagues across England and Wales, we feel proud to have some of the best People Survey results in the Civil Service.
Our LAA commitment to Diversity and Inclusion
The Civil Service is committed to attract, retain, and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service Diversity and Inclusion Strategy.
As a Disability Confident organisation, we will offer a guaranteed interview to candidates with a disability who meet the essential criteria for this role. Under the Equality Act 2010 a disability is defined as a physical or mental impairment which has a substantial and long-term adverse effect on your ability to carry out normal day-to-day activities which has lasted, or is expected to last, at least 12 months.
If you are responding to a role within the Legal Aid Agency and would like to be considered under the guaranteed interview, please indicate this in your application and let us know of any reasonable adjustments you may require during the sift or later selection processes.
The LAA’s goal is to build an organisation that is open and inclusive and truly values and celebrates the diversity of its workforce. One that reflects and understands the needs of the diverse society we serve. This is regardless of social background, gender, age, ethnicity, sexual orientation, beliefs, disabilities or long-term illness or caring responsibilities.
Reasonable Adjustments
We are committed to ensuring our recruitment process is inclusive and accessible to all. If you have a disability or long-term condition (for example dyslexia, anxiety, autism, a mobility condition or hearing loss) and need us to make any reasonable adjustments to support you through the recruitment process, please let us know by adding the information to the applications system or emailing LAARecruitment@justice.gov.uk after you have applied so that we can discuss options with you.
Case Management
The Case Management department is the delivery function of the LAA and our staff ensure that each year 600,000 new clients are able to access the justice they require, and that their providers are fairly remunerated for the delivery of the legal aid.
Records Management
This Administrator role is based in Case Management’s Records Management team and focuses on maintaining a warehouse filled with varying documents ranging from Civil/Crime case files to Legal Aid policy documents. The role is based in a 50k square foot warehouse and can be physically demanding given the levels of manual handling required.
Job Summary
To maintain a busy warehouse containing over 150k civil case files and 4000 archive boxes as well as make retention decisions in line with GDPR. Records Management are also responsible for all incoming/outgoing post (Royal Mail and DX) and play a vital part in the administration of the Peer Review process whereby solicitors review each other’s work to ascertain that they are working to the required standard.
Key Responsibilities:
• File new documents on to relevant files
• Retrieval, scanning and sending of documents to internal customers
• Review civil case files for destruction in line with General Data Protection Regulations (GDPR )
• Maintain warehouse archive area
• Open and screen incoming post
• Send outgoing post
• Provide administrative support to national Peer Review team
• Other administrative tasks as required
Essential Knowledge, Experience and skills
• Experience of using word, excel, teams and other windows-based applications.
• Ability to work on own initiative and in a team.
• Adaptable with the ability to manage and work on a variety of tasks at the same time.
• Effective interpersonal skills with the ability to communicate clearly.
Desirable Knowledge, Experience and skills
• Experience of working in an administrative role
Please note that unless you are currently employed by the Civil Service and are earning more than the minimum above, if successful you will be offered the minimum for the grade depending on your location.
Location: South Tyneside
Directorate: Case Management Team: Records Management
Working Pattern: The post is supported by the MOJ flexible working policy and includes colleagues who work flexibly, remotely (as part of hybrid working), part time or as part of a job share etc.
If you are applying for a part time role, please note that in order to meet business demands we need cover for a minimum of 24 hours and to cover 4 days of the week
To meet legal requirements, if you are between the ages 16-18 and you are a successful candidate, you will be required to complete an apprenticeship after your initial on the job training.
Reporting to: Records Management Centre Manager
The Legal Aid Agency
We are an executive agency of the Ministry of Justice (MoJ). We are responsible for operationally administering the legal aid fund to provide criminal and civil legal aid advice to people in England and Wales.
Our people are at the heart of achieving excellence. Employing around 1,200 colleagues across England and Wales, we feel proud to have some of the best People Survey results in the Civil Service.
Our LAA commitment to Diversity and Inclusion
The Civil Service is committed to attract, retain, and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service Diversity and Inclusion Strategy.
As a Disability Confident organisation, we will offer a guaranteed interview to candidates with a disability who meet the essential criteria for this role. Under the Equality Act 2010 a disability is defined as a physical or mental impairment which has a substantial and long-term adverse effect on your ability to carry out normal day-to-day activities which has lasted, or is expected to last, at least 12 months.
If you are responding to a role within the Legal Aid Agency and would like to be considered under the guaranteed interview, please indicate this in your application and let us know of any reasonable adjustments you may require during the sift or later selection processes.
The LAA’s goal is to build an organisation that is open and inclusive and truly values and celebrates the diversity of its workforce. One that reflects and understands the needs of the diverse society we serve. This is regardless of social background, gender, age, ethnicity, sexual orientation, beliefs, disabilities or long-term illness or caring responsibilities.
Reasonable Adjustments
We are committed to ensuring our recruitment process is inclusive and accessible to all. If you have a disability or long-term condition (for example dyslexia, anxiety, autism, a mobility condition or hearing loss) and need us to make any reasonable adjustments to support you through the recruitment process, please let us know by adding the information to the applications system or emailing LAARecruitment@justice.gov.uk after you have applied so that we can discuss options with you.
Case Management
The Case Management department is the delivery function of the LAA and our staff ensure that each year 600,000 new clients are able to access the justice they require, and that their providers are fairly remunerated for the delivery of the legal aid.
Records Management
This Administrator role is based in Case Management’s Records Management team and focuses on maintaining a warehouse filled with varying documents ranging from Civil/Crime case files to Legal Aid policy documents. The role is based in a 50k square foot warehouse and can be physically demanding given the levels of manual handling required.
Job Summary
To maintain a busy warehouse containing over 150k civil case files and 4000 archive boxes as well as make retention decisions in line with GDPR. Records Management are also responsible for all incoming/outgoing post (Royal Mail and DX) and play a vital part in the administration of the Peer Review process whereby solicitors review each other’s work to ascertain that they are working to the required standard.
Key Responsibilities:
• File new documents on to relevant files
• Retrieval, scanning and sending of documents to internal customers
• Review civil case files for destruction in line with General Data Protection Regulations (GDPR )
• Maintain warehouse archive area
• Open and screen incoming post
• Send outgoing post
• Provide administrative support to national Peer Review team
• Other administrative tasks as required
Essential Knowledge, Experience and skills
• Experience of using word, excel, teams and other windows-based applications.
• Ability to work on own initiative and in a team.
• Adaptable with the ability to manage and work on a variety of tasks at the same time.
• Effective interpersonal skills with the ability to communicate clearly.
Desirable Knowledge, Experience and skills
• Experience of working in an administrative role