Warning Mae'r hysbyseb swydd hon wedi dod i ben ac mae'r ceisiadau wedi cau.

Legacy & Archive Assistants/Admin/Operation Resolve Unit

Dyddiad hysbysebu:	04 Gorffennaf 2024
Cyflog:	£16.08 yr awr
Gwybodaeth ychwanegol am y cyflog:	per hour PAYE depending on experience
Oriau:	Llawn Amser
Dyddiad cau:	02 Awst 2024
Lleoliad:	Warrington, WA1 1QN
Cwmni:	Triumph Consultants Ltd
Math o swydd:	Dros dro
Cyfeirnod swydd:	Manchester P 0009 0CB0 / 1

Crynodeb

What's involved with this role:

Temporary Legacy & Archive Assistants/Admin/Operation Resolve Unit


Job Ref: Manchester P 0009 0CB0 / 1

Pay Rate: Up to £16.08 per hour PAYE depending on experience

Hours per week: 37 Monday - Friday, normal working hours

Role Length: This opening assignment is for 12 months

City: Warrington

Hybrid working

Candidates must be prepared to go through police vetting

The purpose of then role is to assess and scan documents, imagery, audio material and other material. Prepare documents and material for transfer to The National Archives.

Key Responsibilities:

Produce and maintain Excel spreadsheets and management reports.
To scan material and edit as necessary using Adobe Pro software and manage the product using emails, Excel spreadsheets and various databases.
Be responsible for and independently determine material to be scanned or prepared for processing for archiving.
When assessing material record appropriate legally based rationale for decisions.
To treat the material in accordance with National Archiving standards and preserve the integrity of it.
To accurately apply legislation and protocol and apply best practice.
Ensure that all material, including sensitive data and exhibits, are managed, and handled appropriately and in accordance with Police and Criminal Evidence Act (PACE), Public Records Act, and archiving protocols.
Work at pace to meet changing deadlines and risks associated with the material.
Make independent assessments using professional judgement as to the type and nature of the preparatory work material requires prior to processing, applying legislation, policy, and conventions. This should be in line with relevant legislation and guidelines including Data Protection Act 2018 (DPA 2018), General Data Protection Regulation (GDPR), Freedom of Information Act 2000, Public Records Act 1958, and Information Management Authorised Professional Practice guidelines (IMAPP).
Perform assessments on material in preparation for sensitivity reviews.
Treat all material professionally and sensitively, understanding the operational impacts and consequences of mishandling material.
Liaise with legacy and archive team staff to obtain further contextual information to improve the effectiveness of the role and support decision making.
Work with the wider legacy and archiving partners to identify best practice and opportunities for continuous improvement of the processes and role.
Engage with the legacy and archive managers to escalate issues and receive feedback from quality assurance checks.



NB: Please feel free to apply to us direct via jobs@tclrec.com by quoting the job reference and job title exactly.

To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF.

If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension you will be working this role at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than entertaining umbrella pay terms, we do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity.

Due to the number of CVs being sent to us under current market conditions, we cannot, unfortunately, respond to all applications. If, therefore, you have not heard from us within 3 days please make a working assumption that you have not been shortlisted on this occasion. We will, however, be very happy to receive future applications from you for other roles.

Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.


Other “Essential Requirements” – Please check to ensure that your CV addresses the following items:

Unless the DBS requirement stated above is for a Basic Disclosure, your DBS must be either through us or be accompanied by a subscription to the DBS updating service.

Full UK driving licence with access to a vehicle for business purposes.



Qualifications:

A good general standard of education (e.g. GCSE/Level 2 qualifications or their equivalent)).



Skills & Experience:

Minimum of 12 months recent experience in a similar role or context and ideally within a public sector organisation.
Previous experience demonstrating research and/or analytical skills (could be part of a degree course).
Extensive experience of computer systems and Standard software packages relevant to the Archive Team with a good working knowledge of spreadsheets and databases.
Experience in handling sensitive and confidential information.
Experience in record management and compliance in line with data protection and legal obligations.
Significant knowledge of information management systems.
Effective communication skills, both verbal and written, to contextualise information in order to make the correct decision.
Ability to make independent professional judgements, supported by rationale, to ensure legal compliance.
Able to identify specific operational benefits, derived from preparing and processing material.
Strong IT skills including Microsoft packages or equivalent (e.g. G Suite, Adobe Pro).



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Job Ref: Manchester P 0009 0CB0 / 1


Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.

Please do try to resist contacting us with requests for progress updates.

We really do read every CV sent to us. All applications will be acknowledged by a human, not a robot, provided the job remains live and provided your CV meets the “Essential Requirements” listed.

Please note that we do our level best to take down ads as soon as roles have been filled. We are not in the business of harvesting CVs.

Important: We will interpret your application as being permission to submit your CV to this role (with the right to represent you) unless you advise us to the contrary.