P.A/Medical Secretary - Older Person's Inpatient Mental Health
| Posting date: | 18 June 2024 |
|---|---|
| Salary: | Not specified |
| Additional salary information: | £20,117 - £22,076 p.a. |
| Hours: | Part time |
| Closing date: | 18 July 2024 |
| Location: | Poole, BH12 4NB |
| Company: | Dorset HealthCare University NHS Foundation Trust |
| Job type: | Permanent |
| Job reference: | 6376660/152-M11224 |
Summary
A Vacancy at Dorset HealthCare University NHS Foundation Trust.
We have an exciting opportunity for a P.A./Medical Secretary to join the Older Person's Inpatient Mental Health Team. This post is for 30 hours per week to support the Older Person's Service Lead, Inpatient Consultants and their wider team e.g., trainees and non-medical prescribers, and the Therapies Lead.
You will take the lead for the administratively supporting the team; providing familiarisation for the trainee rotation and initial set up, attend and take notes at the weekly Multidisciplinary Team Meetings, organise clinical discussion meetings, support the timely completion of discharge summaries, reports and correspondence and support the Mental Health Act documentation processes.
You will need the ability to work accurately, at pace, whilst paying attention to detail and have an extensive knowledge of using the Microsoft Office Packages, along with an aptitude for learning and using computer based systems.
To take overall responsibility for the provision of a professional, efficient, and confidential secretarial service to the Service Lead, Consultants and Therapies Lead for Older People’s Inpatient Mental Health Services within an environment of continuously developing demands.
To manage and maintain up-to-date electronic diary systems, entering any due dates and urgent reminders, to support effective use of the time, considering conflicting priorities and changing deadlines.
To take responsibility for the day-to-day management of all correspondence, including discharge summaries, ensuring all work items are monitored, progress tracked, and responses are received in advance of deadlines.
To coordinate a wide range of duties, including audio typing, attending the weekly MDT meetings, updating patient’s electronic records, preparing, and distributing reports, minutes, agendas and other documents accurately and to deadlines. to take minutes of meetings as required; Disciplinary and Capability Hearings, Monthly Clinical Discussion Meetings and Therapy Leads Meetings.
At Dorset HealthCare we’re on a mission to empower people to make the most of their lives through our outstanding, joined-up healthcare services. We’re a dynamic, forward-looking Trust, running 12 community hospitals, specialist inpatient facilities and a wide range of integrated community and mental health services for a population of almost 800,000 people.
We do things differently here – it’s one of the reasons the CQC rated us ‘outstanding’ in 2019. It’s also why 95% of patients across our services say they have a good or very good experience of our services and 89% of staff feel they can really make a difference. Whether you’re looking to work with us in one of our bustling market towns, vibrant urban locations, thriving seaside spots, or among the rolling hills of Dorset, there are lots of ways you can make a difference in our communities.
Our 7,000-strong workforce is at the heart of what we do and our success is a testament to our brilliant people. We're all about building a workplace for the future, we believe in equal opportunities and we celebrate diversity. We’re an inclusive workplace, where everyone is welcome, everyone can be authentic, and we are all encouraged to be the best version of ourselves.
Working with us you’ll be part of a strong team, challenge yourself, build a career, and teach us what we don’t know. And you’ll be working towards our vision to be better every day through excellence, compassion and expertise in all we do.
For the main duties and responsibilities for this role please read the attached job description and person specification. When completing your application please ensure your supporting statement reflects the criteria set out in these documents by showing how your experience and skills apply to this post.
As part of our vision to have a skilled, diverse and caring workforce, Dorset HealthCare is working in partnership with The Prince’s Trust to support people getting into work, as part of this partnership, we are offering an employability service to support individuals between 16-30 years old with application writing, interview skills and other employment support. If you would like or know of anyone who would value this support please do contactdhc.wideningparticipation@nhs.net
This advert closes on Monday 1 Jul 2024
We have an exciting opportunity for a P.A./Medical Secretary to join the Older Person's Inpatient Mental Health Team. This post is for 30 hours per week to support the Older Person's Service Lead, Inpatient Consultants and their wider team e.g., trainees and non-medical prescribers, and the Therapies Lead.
You will take the lead for the administratively supporting the team; providing familiarisation for the trainee rotation and initial set up, attend and take notes at the weekly Multidisciplinary Team Meetings, organise clinical discussion meetings, support the timely completion of discharge summaries, reports and correspondence and support the Mental Health Act documentation processes.
You will need the ability to work accurately, at pace, whilst paying attention to detail and have an extensive knowledge of using the Microsoft Office Packages, along with an aptitude for learning and using computer based systems.
To take overall responsibility for the provision of a professional, efficient, and confidential secretarial service to the Service Lead, Consultants and Therapies Lead for Older People’s Inpatient Mental Health Services within an environment of continuously developing demands.
To manage and maintain up-to-date electronic diary systems, entering any due dates and urgent reminders, to support effective use of the time, considering conflicting priorities and changing deadlines.
To take responsibility for the day-to-day management of all correspondence, including discharge summaries, ensuring all work items are monitored, progress tracked, and responses are received in advance of deadlines.
To coordinate a wide range of duties, including audio typing, attending the weekly MDT meetings, updating patient’s electronic records, preparing, and distributing reports, minutes, agendas and other documents accurately and to deadlines. to take minutes of meetings as required; Disciplinary and Capability Hearings, Monthly Clinical Discussion Meetings and Therapy Leads Meetings.
At Dorset HealthCare we’re on a mission to empower people to make the most of their lives through our outstanding, joined-up healthcare services. We’re a dynamic, forward-looking Trust, running 12 community hospitals, specialist inpatient facilities and a wide range of integrated community and mental health services for a population of almost 800,000 people.
We do things differently here – it’s one of the reasons the CQC rated us ‘outstanding’ in 2019. It’s also why 95% of patients across our services say they have a good or very good experience of our services and 89% of staff feel they can really make a difference. Whether you’re looking to work with us in one of our bustling market towns, vibrant urban locations, thriving seaside spots, or among the rolling hills of Dorset, there are lots of ways you can make a difference in our communities.
Our 7,000-strong workforce is at the heart of what we do and our success is a testament to our brilliant people. We're all about building a workplace for the future, we believe in equal opportunities and we celebrate diversity. We’re an inclusive workplace, where everyone is welcome, everyone can be authentic, and we are all encouraged to be the best version of ourselves.
Working with us you’ll be part of a strong team, challenge yourself, build a career, and teach us what we don’t know. And you’ll be working towards our vision to be better every day through excellence, compassion and expertise in all we do.
For the main duties and responsibilities for this role please read the attached job description and person specification. When completing your application please ensure your supporting statement reflects the criteria set out in these documents by showing how your experience and skills apply to this post.
As part of our vision to have a skilled, diverse and caring workforce, Dorset HealthCare is working in partnership with The Prince’s Trust to support people getting into work, as part of this partnership, we are offering an employability service to support individuals between 16-30 years old with application writing, interview skills and other employment support. If you would like or know of anyone who would value this support please do contactdhc.wideningparticipation@nhs.net
This advert closes on Monday 1 Jul 2024