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Mae'r hysbyseb swydd hon wedi dod i ben ac mae'r ceisiadau wedi cau.
Senior Secretary
| Dyddiad hysbysebu: | 13 Mehefin 2024 |
|---|---|
| Cyflog: | Heb ei nodi |
| Gwybodaeth ychwanegol am y cyflog: | Competitive |
| Oriau: | Llawn Amser |
| Dyddiad cau: | 11 Gorffennaf 2024 |
| Lleoliad: | Aberdeenshire, Scotland |
| Gweithio o bell: | Hybrid - gweithio o bell hyd at 1 diwrnod yr wythnos |
| Cwmni: | Subsea 7 Limited |
| Math o swydd: | Parhaol |
| Cyfeirnod swydd: | 83335 |
Crynodeb
Subsea7 are looking for a Senior Secretary to join our UK & Global IRM (UKGIRM) team based at our office in Westhill, Aberdeen on a full-time, staff basis.
The purpose of this role is to provide confidential personal assistant support to assigned members of the Regional Management team. Due to the nature of this role, we require an individual with a high level of integrity as you will be dealing with highly confidential and sensitive information on a regular basis.
This will be a varied role that will require a hands-on approach to situations as well as an ability to take the initiative and be pro-active in dealing with issues before and as they arise.
What will you be doing?
Maintenance of diaries, including extensive organisation of both internal and external meetings.
Arrangement of UK and worldwide travel, transportation and accommodation as required. This includes arrangement of appropriate visas and any medical requirements for travel, along with completion of expense claims for managers.
Preparation of confidential documentation, letters, presentations, and spreadsheets.
Organisation and coordination of both in-house and offsite events from concept to completion, such as forums, team dinners, workshops, seminars, etc.
This also includes management of event logistics such as airport transfers for global travellers, group hotel bookings, catering and dietary requirements, meeting room bookings and external team building.
Build and maintain effective working relationships with key stakeholders. Working closely with Global Travel Manager, ATPI Travel, Project teams, Facilities, and external stakeholders.
Assisting managers with invoice and purchase requisition approvals in SAP.
Completion of timesheets in SAP for managers, in line with local requirements.
Ensuring organisation charts are updated, using PowerPoint and Visio, as well as uploaded onto the 7Online intranet.
General office duties as required in a busy project environment.
What experience would we like you to have?
Please note, if you don’t tick all the boxes below but feel you have some of the relevant skills and experience, we’re looking for, please do consider applying. We would encourage you to apply with a CV that highlights your transferable skills and experience.
Previous relevant experience in a similar role within an international organisation
Good level of IT skills, proficient in Microsoft 365 (Outlook, Word, PowerPoint, Excel, Teams, etc).
Great interpersonal skills with the ability to effectively communicate and build networks across all levels of stakeholders both internal and external.
Motivated and highly organised individual, with a high degree of project management skills and ability to prioritise workload during periods of high volume, as well as conflicting and changing priorities.
An eager person with a notable ability to concentrate on fine points
The purpose of this role is to provide confidential personal assistant support to assigned members of the Regional Management team. Due to the nature of this role, we require an individual with a high level of integrity as you will be dealing with highly confidential and sensitive information on a regular basis.
This will be a varied role that will require a hands-on approach to situations as well as an ability to take the initiative and be pro-active in dealing with issues before and as they arise.
What will you be doing?
Maintenance of diaries, including extensive organisation of both internal and external meetings.
Arrangement of UK and worldwide travel, transportation and accommodation as required. This includes arrangement of appropriate visas and any medical requirements for travel, along with completion of expense claims for managers.
Preparation of confidential documentation, letters, presentations, and spreadsheets.
Organisation and coordination of both in-house and offsite events from concept to completion, such as forums, team dinners, workshops, seminars, etc.
This also includes management of event logistics such as airport transfers for global travellers, group hotel bookings, catering and dietary requirements, meeting room bookings and external team building.
Build and maintain effective working relationships with key stakeholders. Working closely with Global Travel Manager, ATPI Travel, Project teams, Facilities, and external stakeholders.
Assisting managers with invoice and purchase requisition approvals in SAP.
Completion of timesheets in SAP for managers, in line with local requirements.
Ensuring organisation charts are updated, using PowerPoint and Visio, as well as uploaded onto the 7Online intranet.
General office duties as required in a busy project environment.
What experience would we like you to have?
Please note, if you don’t tick all the boxes below but feel you have some of the relevant skills and experience, we’re looking for, please do consider applying. We would encourage you to apply with a CV that highlights your transferable skills and experience.
Previous relevant experience in a similar role within an international organisation
Good level of IT skills, proficient in Microsoft 365 (Outlook, Word, PowerPoint, Excel, Teams, etc).
Great interpersonal skills with the ability to effectively communicate and build networks across all levels of stakeholders both internal and external.
Motivated and highly organised individual, with a high degree of project management skills and ability to prioritise workload during periods of high volume, as well as conflicting and changing priorities.
An eager person with a notable ability to concentrate on fine points