Temporary Workforce Assistant | Mersey and West Lancashire Teaching Hospitals NHS Trust
| Dyddiad hysbysebu: | 11 June 2024 |
|---|---|
| Cyflog: | Heb ei nodi |
| Gwybodaeth ychwanegol am y cyflog: | £22,383 per annum, pro rata |
| Oriau: | Full time |
| Dyddiad cau: | 11 July 2024 |
| Lleoliad: | Prescot, L35 5DR |
| Cwmni: | St Helens and Knowsley Teaching Hospitals NHS Trust |
| Math o swydd: | Contract |
| Cyfeirnod swydd: | 6386615/409-6135080-A |
Crynodeb
Previous Applicants Need Not Apply
Applications are invited to join our Temporary Workforce Team based at Whiston Hospital.
The Temporary Workforce Team provides a comprehensive and effective temporary workforce service to the Trust via both our own internal bank and variety of agencies. The successful candidate will join our growing team supporting the organisation to provide efficient and timely invoicing to our partner agencies.
If you are an experienced administrator with a keen eye for detail and an efficient approach to workload then this could be the role for you.
Our service is fast paced and in high demand, so an ability to work flexibly and adapt your daily priorities swiftly will be an advantage.
As a key contact for agencies working in partnership with us you willprovide a professional, comprehensive, and efficient service for the processing of temporary workforce invoices for the Trust.
You willregularly be in contact with these agencies and their finance departments so a confidence in your ability to communicate both verbally and in writing across administrative teams will be essential.
The successful candidate will be expected to use their own initiative to support with swift payment and dealing with agency invoice queries, which will support the wider Temporary Workforce Team in meeting the Trust deadlines for agency invoice payments.
Please be advised this post may close early due to the number of applicants.
Previous applicants need not apply.
Please see the attached Job description and person specification for full details regarding this role.
The Secretary of State has approved the partnership between St Helens & Knowsley and Southport & Ormskirk Hospitals.
From 1st July 2023 we have come together as a single organisation under the name Mersey & West Lancashire Teaching Hospitals NHS Trust.
The Trust delivers acute hospital care, intermediate care, community, and primary care services to a population of over 600,000 people with a combined workforce of around 9000 dedicated and skilled staff from 17 locations including Whiston, Southport & Formby, St Helens, Ormskirk and Newton hospitals.
The Trust provides regional services for burns, plastic surgery and spinal injuries to more than 4 million people across Mersey and West Lancashire, Cheshire, the Isle of Man and North Wales.
Our Vision is to deliver 5 Star Patient Care:
• CARE that is evidence based, high quality and compassionate
• SAFETY that is of the highest standards
• COMMUNICATION that is open, inclusive and respectful
• SYSTEMS that are efficient, patient centred and reliable
• PATHWAYS that are best practice and embedded, but also respect the individual needs of patients
Our achievements include:
• Trust rated Outstanding by CQC Inspection August 2018
• Top 100 places to work in the NHS (NHS Employers & Health Service Journal)
• Awarded National Preceptorship Accreditation (2023) for our Nursing & AHP Preceptorship Programme
Please see our Wellbeing & Benefits booklet for more information on our staff benefits. Accessible version available upon request.
HR Service Delivery
• Ensure all required paperwork and authorisation is in place for the processing of temporary workforce invoices in a timely efficient manner.
• Ensure all IT systems are utilised and maintained regarding the recording and processing of temporary workforce shifts including SBS, BankStaff, HealthRoster and Patchwork.
• Ensure that the correct rate cards are utilised for invoices to be correctly paid.
• Ensure any invoicing issues highlighted are correctly escalated to the relevant agency or service/department and that a resolution is sought promptly.
• Escalate any delays or issues with the processing of invoices to the Temporary Workforce Team Leader and Temporary Workforce Manager where appropriate.
• Ensure that your own workload is managed and planned in accordance with department key performance indicator schedules and deadlines.
• Provide support to agencies where appropriate when they have queries with invoices.
Service Improvement & Changes
• To contribute to a culture of continuous improvement and development for both the service and the team.
Communications and Staff Involvement
• Proactively seek feedback regarding the service from both managers and temporary workforce.
• Build relationships with a variety of stakeholders and customers within the HR Department and wider Trust.
Teamwork and Development
• Develop own skills and knowledge.
Administrative Responsibilities
• To work on own initiative with supervision, prioritising workload, initiating action and resolving problems as necessary.
• Ensure all invoicing enquiries to the department are dealt with in an efficient, effective and courteous manner.
• To process all temporary workforce invoices.
• Responsible for cleansing and maintaining IT systems following the relevant SOP.
• Ensuring accurate and timely input of all data to meet invoice submission deadlines
Teaching and Training Responsibilities
• Participate in appropriate audit, quality assurance programmes and research as directed.
• Ensure that any Trust policy or standard operating procedure that relates to temporary workforce processing of invoices is followed and where there are areas for improvement to be raised for inclusion / change.
Professional Responsibilities
• To adhere to the rules and procedures in place regarding temporary workforce.
• To provide a professional, courteous and efficient invoice processing service to Trust departments and the temporary workers.
This advert closes on Tuesday 25 Jun 2024
Aelod balch o'r cynllun cyflogwyr Hyderus o ran Anabledd
Hyderus o ran Anabledd
Gwybodaeth am Hyderus o ran Anabledd
Yn gyffredinol, bydd cyflogwr Hyderus o ran Anabledd yn cynnig cyfweliad i unrhyw ymgeisydd sy'n datgan eu bod yn anabl ac yn bodloni'r meini prawf lleiaf ar gyfer y swydd fel y diffinnir gan y cyflogwr. Mae'n bwysig nodi, mewn rhai sefyllfaoedd recriwtio fel nifer fawr o ymgeiswyr, cyfnod tymhorol ac amseroedd prysur iawn, efallai y bydd y cyflogwr am gyfyngu ar y niferoedd cyffredinol o gyfweliadau a gynigir i bobl anabl a phobl nad ydynt yn anabl. Am fwy o fanylion ewch i Hyderus o ran Anabledd.