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Waynflete Office Administrator
| Dyddiad hysbysebu: | 05 Mehefin 2024 |
|---|---|
| Cyflog: | Heb ei nodi |
| Gwybodaeth ychwanegol am y cyflog: | £25,000-£28,000 |
| Oriau: | Llawn Amser |
| Dyddiad cau: | 17 Mehefin 2024 |
| Lleoliad: | Oxford, Oxfordshire, OX4 1DZ |
| Gweithio o bell: | Ar y safle yn unig |
| Cwmni: | eTeach UK Limited |
| Math o swydd: | Parhaol |
| Cyfeirnod swydd: | 1427661 |
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The Role
The Wayneflete Office Administrator role is a superb opportunity to gain experience in development and alumni relations in the education sector. The post is fundamental within the Waynflete Office, supporting the office’s fundraising and alumni relations activity. It will involve administrative tasks to support our financial and database processes, and our communications and events programme.
This role reports to the Head of Development Services and ultimately to the Bursar, whilst supporting all members of the Waynflete Office team. You will assist the Head of Development Services in project-related work aimed at ensuring that our systems best support the needs of our office and will be able to participate in office planning for fundraising activity and communications to achieve the best outcomes for MCS.
Responsibilities include, but are not limited to the following areas.
Office systems:Our Raiser’s Edge database underpins all we do. It means we can reliably contact, engage, research and ultimately secure financial support from members of our community. You will be trained to use Raiser’s Edge, which is widely used in the education sector, and will use that understanding of how our data, processes, and systems contribute to the office’s fundraising and engagement needs.
Stewardship responsibilities:You will work with the Head of Development Services to ensure that when gifts are made, thank you letters are written in a timely way and recorded to ensure all donors are appropriately stewarded.
Events and Communications:You will assist the Communications and Events Manager in the delivery of our communications to members of our community, as well as in the organisation of events.
Office Administration :Preparing the agenda for, and taking and circulating minutes of, Waynflete Office meetings, which also include colleagues from the Archive and other colleagues whose activities intersect
Assisting with purchase and sale of OW merchandise and carrying out the annual stock take
Routine tasks, such as scanning and mailings, ordering stationery, photographs etc
Please see the Information Pack for more information.
The Candidate
We are looking for a team player with a positive, cheerful attitude and a willingness to become involved in the life of the school. The successful candidate will be able to demonstrate the following skills and attributes:
Essential
High level of accuracy and attention to detail
High level of numeracy
Proficiency with programmes including Microsoft Word and Excel, and demonstrable ability to learn tools such as mail merge
Excellent communication skills, both verbal and written
Ability to move quickly between projects in a high-performance environment
Ability to work independently and to organise and prioritise own work
Strong interpersonal skills and calm under pressure
The highest professionalism when it comes to working with personal and confidential information, sensitivity to privacy and data protections regulations
Appreciation of education and fully supportive of Magdalen College School
Appreciation and interest in the contribution that fundraising makes to the mission of Magdalen College School
Desirable
Experience of working within a database environment
Experience of working in an educational, development or communications environment would be an advantage
A keen interest to develop in a fundraising and communications environmentRemuneration and Benefits
This is a permanent, full-time post with basic working hours from 8:15 until 17:00 Mon-Fri, including 1-hour unpaid lunch. This role is based on site, however, hybrid working will be considered.
Salary will be between £25,000 – £28,000 per annum depending on qualifications and experience.
There is a wide range of benefits on offer to staff, including a free lunch during term time and school holidays for all year-round staff, free private health insurance, free mortgage advice, complimentary use of school sports facilities as well as free entry into Oxford Botanical Gardens. Head to mcsoxford.org/vacancies to find out more.
Safeguarding Policy Magdalen College School is committed to the safeguarding of pupils, and any offer of employment will be subject to an enhanced DBS disclosure, the receipt of satisfactory references, the school’s pre-employment medical questionnaire, plus sight of relevant original ID documentation and degree certificate(s). This role will be in regulated activity and will require a children’s barred list check as well as an enhanced DBS check. The enhanced DBS check is due to this role being exempt from the Rehabilitation of Offenders Act 1974.
Safeguarding Policy Magdalen College School is committed to the safeguarding of pupils, and any offer of employment will be subject to an enhanced DBS disclosure, the receipt of satisfactory references, the school’s pre-employment medical questionnaire, plus sight of relevant original ID documentation and degree certificate(s). This role will be in regulated activity and will require a children’s barred list check as well as an enhanced DBS check. The enhanced DBS check is due to this role being exempt from the Rehabilitation of Offenders Act 1974.