Warning
This job advert has expired and applications have closed.
Admin Assistant/Medical Secretary | Manchester University NHS Foundation Trust
| Posting date: | 17 May 2024 |
|---|---|
| Salary: | Not specified |
| Additional salary information: | £22,816 - £24,336 pro rata |
| Hours: | Part time |
| Closing date: | 16 June 2024 |
| Location: | Manchester, M13 0RR |
| Company: | Manchester University NHS Foundation Trust |
| Job type: | Permanent |
| Job reference: | 6249160/349-LCO-6249160 |
Summary
We are looking for an enthusiastic person to join our friendly team to provide an efficient administrative and support service to a fantastic multi-disciplinary team. You must have good attention to detail together with the ability to prioritise your own work to meet deadlines. You will have good interpersonal skills liaising with medical, nursing staff and AHPs in the Central Macmillan Team.
You will be willing to adapt to change and learn new skills, having a good knowledge of general admin and clerical procedures together with organisational and communications skills. You will support the Consultants in the team with medical letters and general administrative duties.
The post will be based at Longsight Health Centre and is for 15 hours per week (0.4 wte) over 3 days - Monday, Wednesday, Friday
To use a variety of software packages such as Microsoft Word, Outlook, Powerpoint, Excel, Access etc to produce correspondence and maintain presentations, records, spreadsheets and databases.
To devise and maintain office systems.
To maintain and update websites and internal databases.
To collate data for performance reporting as required.
To attend meetings, taking minutes and keeping notes.
To liaise with staff in other services and with external contacts.
To sort and distribute incoming post and organise and send outgoing post
To organise, store and archive paperwork, documents and computer- based information.
Manage own workload and act independently within occupational guidelines, using own initiative, seeking advice where necessary from the line manager ensuring confidentiality is maintained at all times.
To book rooms and support both in-house and external training events.
Undertake routine office duties including photocopying and scanning.
Sorting and distributing of incoming mail both electronic and paper form, ensuring supporting documentation i.e., notes, x-rays and results are available for the medical staff to review.
Routine processing of letters, reports and materials ensuring Trust and departmental deadlines are met.
The post holder would be expected to commit to on-the-job learning, where necessary i.e., expansion of medical terminology knowledge, relevant policies and procedures.
Arranging meetings and diary management for medical staff
MFT is one of the largest NHS Trust In England with a turnover of £2.6bn & is on a different scale than most other NHS Trusts. We’re creating an exceptional integrated health & social care system for the 1 million patients who rely on our services every year.
Bringing together 10 hospitals & community services from across Manchester, Trafford & beyond, we champion collaborative working & transformation, encouraging our 28,000 workforce to pursue their most ambitious goals. We set standards that other Trusts seek to emulate so you’ll benefit from a scale of opportunity that is nothing short of extraordinary.
We’ve also created a digitally enabled organisation to improve clinical quality, patient & staff experience, operational effectiveness & driving research, and innovation through the introduction of Hive; our Electronic Patient Record system which launched in September 2022.
We’re proud to be a major academic Research Centre & Education provider, providing you with a robust infrastructure to encourage and facilitate high-quality research programmes. What’s more, we’re excited to be embarking on our Green Plan which sets out how MFT continues to play its part in making healthcare more sustainable.
At MFT, we create and foster a culture of inclusion and belonging, provide equal opportunities for career development that are fair, open, and transparent, protecting your health and wellbeing and shaping the future of our organisation together.
To find out more about the key responsibilities and the specific skills and experience you’ll need, take a look at the Job Description & Person Specification attachments under the ‘Supporting Documents’ heading. So that you’re even more equipped to make an informed decision to apply to us, you’ll need to take time to read the ‘Candidate Essentials Guide’ that sits with the Job Description and Person Specification. This document provides you with details about the Trust, our benefits and outlines how ‘we care for you as you care for others’. Most importantly, it also contains critical information you’ll need to be aware of before you submit an application form.
Diversity Matters
MFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, email our team at resourcing@mft.nhs.uk.
We’re looking forward to hearing from you!
This advert closes on Sunday 2 Jun 2024
Proud member of the Disability Confident employer scheme
Disability Confident
About Disability Confident
A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.