Admin Scale 4 - Children's Centre Receptionist (Sc4)
| Dyddiad hysbysebu: | 12 May 2024 |
|---|---|
| Cyflog: | £16.36 per hour |
| Oriau: | Full time |
| Dyddiad cau: | 11 June 2024 |
| Lleoliad: | Islington, North London |
| Gweithio o bell: | Ar y safle yn unig |
| Cwmni: | Ben Recruitment Ltd |
| Math o swydd: | Contract |
| Cyfeirnod swydd: | BRRQ1263524052024 |
Crynodeb
Admin Scale 4 - Children's Centre Receptionist (Sc4)
Description
We are currently seeking a highly organized and friendly individual to join our team as a Children's Centre Receptionist. As the first point of contact for parents and visitors, you will play a crucial role in maintaining a welcoming and efficient environment at our children's center. This is a great opportunity for someone who enjoys working with children and has excellent communication skills.
Responsibilities
Greet parents and visitors and provide them with a warm welcome
Answer phone calls and respond to inquiries in a professional and timely manner
Schedule appointments and manage the center's calendar
Maintain a clean and organized reception area
Assist with administrative tasks, such as filing, data entry, and photocopying
Maintain accurate records of visitors and staff attendance
Ensure the safety and well-being of children by monitoring the entrance and exit of the center
Requirements
High school diploma or equivalent
Proven experience in a similar receptionist or administrative role
Excellent communication and interpersonal skills
Strong attention to detail and organizational skills
Proficient in using Microsoft Office suite
Ability to multitask and prioritize tasks effectively
Ability to work independently and as part of a team
Knowledge of child protection policies and procedures is desirable, but not essential.
Key responsibilities
To provide the first point of contact for all visitors to the centre, welcoming them and providing information or referring to the appropriate member of staff.
35 hours per week to be worked as agreed between 8-6pm
1. To provide the first point of contact for all visitors and staff using the centre, welcoming them and providing information or referring to the appropriate member of staff.
2. To monitor access via the main door of visitors to the centre and ensure that all visitors sign in when they arrive and sign out when they depart.
3. To undertake clerical work within the office including:
• Managing reception including preparation of paperwork for partners, message taking, ensuring correct protocols are followed
• Filing and manual administrative systems
• Photocopying
• Dealing with incoming and outgoing mail
• Using appropriate office equipment
• Typing of reports, letters etc
• Data inputting and retrieval
• Handling confidential and sensitive information in accordance with the centre’s confidentiality and safe guarding policies and procedures
4. To co-ordinate room bookings in the Centre
5. To make arrangements for services and professionals using the centre as appropriate, including room booking and booking appointments as instructed.
6. To monitor and manage your own workload and keep records in an agreed format and up to date.
7. To answer the telephone as required.
8. To book appointments for centre managers as required and maintain appointment calendars as instructed.
9. To receive and record income and administer petty cash as instructed.
10. To collect monitoring information about service use as instructed.
11. To ensure that all duties are performed in accordance with the Council’s Standing Orders and Financial Regulations.
12. Attend relevant training and development sessions as appropriate.
13. To carry out such other duties, appropriate to the post, as may reasonably be required.
Willing to work out of hours at evenings and weekends as necessary
Hours Per Week: 35.00
Start Time: 10:00
End Time: 18:00
Pay Per Hour: £16.36
Location: Islington, London
Should you wish to apply flor job opportunity, please send an up to date CV.
Description
We are currently seeking a highly organized and friendly individual to join our team as a Children's Centre Receptionist. As the first point of contact for parents and visitors, you will play a crucial role in maintaining a welcoming and efficient environment at our children's center. This is a great opportunity for someone who enjoys working with children and has excellent communication skills.
Responsibilities
Greet parents and visitors and provide them with a warm welcome
Answer phone calls and respond to inquiries in a professional and timely manner
Schedule appointments and manage the center's calendar
Maintain a clean and organized reception area
Assist with administrative tasks, such as filing, data entry, and photocopying
Maintain accurate records of visitors and staff attendance
Ensure the safety and well-being of children by monitoring the entrance and exit of the center
Requirements
High school diploma or equivalent
Proven experience in a similar receptionist or administrative role
Excellent communication and interpersonal skills
Strong attention to detail and organizational skills
Proficient in using Microsoft Office suite
Ability to multitask and prioritize tasks effectively
Ability to work independently and as part of a team
Knowledge of child protection policies and procedures is desirable, but not essential.
Key responsibilities
To provide the first point of contact for all visitors to the centre, welcoming them and providing information or referring to the appropriate member of staff.
35 hours per week to be worked as agreed between 8-6pm
1. To provide the first point of contact for all visitors and staff using the centre, welcoming them and providing information or referring to the appropriate member of staff.
2. To monitor access via the main door of visitors to the centre and ensure that all visitors sign in when they arrive and sign out when they depart.
3. To undertake clerical work within the office including:
• Managing reception including preparation of paperwork for partners, message taking, ensuring correct protocols are followed
• Filing and manual administrative systems
• Photocopying
• Dealing with incoming and outgoing mail
• Using appropriate office equipment
• Typing of reports, letters etc
• Data inputting and retrieval
• Handling confidential and sensitive information in accordance with the centre’s confidentiality and safe guarding policies and procedures
4. To co-ordinate room bookings in the Centre
5. To make arrangements for services and professionals using the centre as appropriate, including room booking and booking appointments as instructed.
6. To monitor and manage your own workload and keep records in an agreed format and up to date.
7. To answer the telephone as required.
8. To book appointments for centre managers as required and maintain appointment calendars as instructed.
9. To receive and record income and administer petty cash as instructed.
10. To collect monitoring information about service use as instructed.
11. To ensure that all duties are performed in accordance with the Council’s Standing Orders and Financial Regulations.
12. Attend relevant training and development sessions as appropriate.
13. To carry out such other duties, appropriate to the post, as may reasonably be required.
Willing to work out of hours at evenings and weekends as necessary
Hours Per Week: 35.00
Start Time: 10:00
End Time: 18:00
Pay Per Hour: £16.36
Location: Islington, London
Should you wish to apply flor job opportunity, please send an up to date CV.