Office Administrative Assistant
| Dyddiad hysbysebu: | 09 May 2024 |
|---|---|
| Cyflog: | £25,000 to £27,500 per year |
| Gwybodaeth ychwanegol am y cyflog: | Performance Bonus |
| Oriau: | Full time |
| Dyddiad cau: | 08 June 2024 |
| Lleoliad: | SA7 0AP |
| Gweithio o bell: | Ar y safle yn unig |
| Cwmni: | M&E Pro |
| Math o swydd: | Permanent |
| Cyfeirnod swydd: |
Crynodeb
M&E Pro are looking for a Operations Administrator to start immediately.
Provide administrative support to ensure efficient operation of the office & Site Engineers.
Answer and direct phone calls in a polite and professional manner
Organize and schedule appointments and meetings
Maintain contact lists and customer databases
Assist in HR matters
Assist in organising employee development and training
General Administrative duties
Source suppliers with most competitive prices
Maintain an inventory of PPE equipment, uniform, first aid supplies, stationary, ordering when necessary
Provide PPE when required
Carry out monthly checks on the first aid boxes and supplies
Ensure company insurances are current and up to date
Update and maintain current contractual information as required on in-house systems
Reconcile and match purchase orders received with quotes issued, and approve/decline quotes accordingly
management of calenders and appointment scheduling
Personal appointment and Scheduling with Director
Input quotation data onto system and send to client
Record all client correspondence on in-house system, ensuring all are dealt with in a timely manner with the Contract Manager’s assistance
Assist in scheduling works and maintaining their programme team to team
Produce in-house purchase order requests
Oversight of field teams weekly timesheets
Produce monthly information and reports for clients and/or management.
Organise vehicle/machines repairs, services, MOT’s and Tax with external suppliers
Liaise with clients and ensure a clear flow of communication in-house as well as externally
Find ways to improve our service and customer relations
Skills Required
Strong organizational skills with the ability to prioritize tasks
Proficient in data entry and record keeping
Ability to type accurately and efficiently
Familiarity with office management procedures and basic accounting principles
Excellent computer skills, including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
Ability to take own initiative
Knowledge of clerical and administrative procedures
Professional phone etiquette and excellent verbal communication skills
This position requires a detail-oriented individual who can handle multiple tasks simultaneously. The ideal candidate will have excellent organizational skills, be proficient in data entry and possess strong computer skills. The ability to communicate effectively both verbally and in writing is essential. The Office Administrator will play a crucial role in ensuring the smooth operation of the office by providing administrative support to the team.
Provide administrative support to ensure efficient operation of the office & Site Engineers.
Answer and direct phone calls in a polite and professional manner
Organize and schedule appointments and meetings
Maintain contact lists and customer databases
Assist in HR matters
Assist in organising employee development and training
General Administrative duties
Source suppliers with most competitive prices
Maintain an inventory of PPE equipment, uniform, first aid supplies, stationary, ordering when necessary
Provide PPE when required
Carry out monthly checks on the first aid boxes and supplies
Ensure company insurances are current and up to date
Update and maintain current contractual information as required on in-house systems
Reconcile and match purchase orders received with quotes issued, and approve/decline quotes accordingly
management of calenders and appointment scheduling
Personal appointment and Scheduling with Director
Input quotation data onto system and send to client
Record all client correspondence on in-house system, ensuring all are dealt with in a timely manner with the Contract Manager’s assistance
Assist in scheduling works and maintaining their programme team to team
Produce in-house purchase order requests
Oversight of field teams weekly timesheets
Produce monthly information and reports for clients and/or management.
Organise vehicle/machines repairs, services, MOT’s and Tax with external suppliers
Liaise with clients and ensure a clear flow of communication in-house as well as externally
Find ways to improve our service and customer relations
Skills Required
Strong organizational skills with the ability to prioritize tasks
Proficient in data entry and record keeping
Ability to type accurately and efficiently
Familiarity with office management procedures and basic accounting principles
Excellent computer skills, including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
Ability to take own initiative
Knowledge of clerical and administrative procedures
Professional phone etiquette and excellent verbal communication skills
This position requires a detail-oriented individual who can handle multiple tasks simultaneously. The ideal candidate will have excellent organizational skills, be proficient in data entry and possess strong computer skills. The ability to communicate effectively both verbally and in writing is essential. The Office Administrator will play a crucial role in ensuring the smooth operation of the office by providing administrative support to the team.