Executive Administrative Assistant | The Queen Elizabeth Hospital King's Lynn NHS Foundation Trust
| Dyddiad hysbysebu: | 29 April 2024 |
|---|---|
| Cyflog: | Heb ei nodi |
| Gwybodaeth ychwanegol am y cyflog: | £25,147 - £27,596 Per annum pro rata |
| Oriau: | Full time |
| Dyddiad cau: | 29 May 2024 |
| Lleoliad: | King's Lynn, PE30 4ET |
| Cwmni: | Queen Elizabeth Hospital King's Lynn |
| Math o swydd: | Permanent |
| Cyfeirnod swydd: | 6196559/426-135-24CC |
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To manage the day-to-day administration support to the Executive Assistant Team (EAT), ensuring that all administrative work is completed as required accurately and within set timescales. The post holder should have previous experience of working in administration. Due to the varied nature of the role the post holder will have in depth knowledge of administrative systems and processes, and have experience of working in a challenging, busy environment with competing demands.
You will be required to assist the Executive Assistants across a broad range of duties, including complex diary management, organising meetings / events, and providing a comprehensive, high-level administrative and secretarial support function. You will need to be conscious of the demands placed on the Executive Assistants team.
The postholder must be able to work autonomously and manage discrete projects, to take responsibility and think independently, to respond to sudden unexpected demands and use sound judgement and initiative. Additionally, the postholder will need to work as a member of the Executive Support team where there will be individual and team objectives to achieve.
Type correspondence, reports, invoices, minutes and agendas to a high standard of presentation using Microsoft Word, Excel, PowerPoint and other packages, in line with the Trust guidelines and within agreed timescales.
Support the Executive Assistants.
The postholder will also be required to communicate effectively and efficiently with all levels of management and staff, displaying a high level of tact and diplomacy at all times and processing sensitive information confidentially.
This role is office-based working and aligned to the needs of the Executive Team.
There’s never been a more exciting time to join TeamQEH. We’re working on a once in a generation opportunity to build a new state-of-the-art hospital to open in 2030 and we are also carrying out on one of the biggest pieces of digital transformation work we’ve ever undertaken.
Our new electronic patient record (EPR) will replace paper-based patient records from 2026 and will lead to better, safer, joined-up care at The Queen Elizabeth Hospital and beyond.
At The QEH we provide a comprehensive range of specialist, acute, obstetrics and community-based services to around 331,000 people across west and north Norfolk, North Cambs and South Lincs.
We are an ambitious organisation that upholds our values of kindness, wellness and fairness. We strive for continuous quality improvement, recently demonstrated in our 2024 CQC maternity inspection rating our services as ‘Good’, and we are proud to be a place to learn and grow through recognised learning and apprenticeships.
We recognise and reward our 4,000 staff and volunteers, priding ourselves on a community atmosphere and positive team spirit. We have approx. 530 beds across 33 wards and have newly built education and training facilities, a range of modern award-winning centres alongside a talented team of people ready to give you a warm welcome. We love working here and think you will too.
For further information regarding this role, please see attached Job Description and Person Specification.
This advert closes on Tuesday 14 May 2024