Matron Admin Assistant - Tressell Ward - Conquest Hospital | East Sussex Healthcare NHS Trust
| Posting date: | 15 April 2024 |
|---|---|
| Salary: | Not specified |
| Additional salary information: | £22,383 pro rata |
| Hours: | Part time |
| Closing date: | 15 May 2024 |
| Location: | Hastings, TN37 7RD |
| Company: | ESHT |
| Job type: | Permanent |
| Job reference: | 6213920/374-JY875 |
Summary
Undertake a range of routine administrative and secretarial tasks to
provide support to the Matron in a busy day unit environment.
To be responsible for arranging meetings, taking notes, support in the use of Health-roster and the recruitment electronic system.
1. Provide efficient administrative and secretarial support to the Matron and unit team.
2. Type letters and reports as required in a timely fashion
3. Maintain and update electronic diaries
4. To take and relay messages, by phone or in person, and deal with routine queries.
5. Deal promptly with incoming and outgoing mail.
6. Enter data accurately on department systems.
7. Assist with servicing of meetings including room booking, preparation of supporting papers, arranging catering and taking notes.
8. Assist with monitoring and ordering of stationery.
9. Assist in the management of complaint responses.
10. Undertake general office duties e.g. photocopying/filing/faxing/sending routine emails.
11. Record mandatory training / absence / study leave/ appraisals etc. for team.
12. Process travel and other expenses forms.
13. Assist with other Trust related administration duties relevant to the post, as assigned by the Matron.
14. Liaise with Human Recourses: to assist with absence/disciplinary issues/concerns whilst maintaining staff records.
We are proud to provide ‘Outstanding’ care and be a great place to work
We provide safe, compassionate and high quality care to half a million people living or visiting East Sussex. We are one of the largest organisations in East Sussex, the only integrated provider of acute and community care in Sussex. Our extensive services are provided by 7000 + members of staff working from acute hospitals in Hastings and Eastbourne, three community hospitals in Bexhill, Rye and Uckfield, over 100 community sites and in people’s own homes.
In 2020 the Care Quality Commission rated us as ‘Good’ overall, and ‘Outstanding’ for being caring and effective. The Conquest Hospital and our Community Services are rated ‘Outstanding’. Eastbourne DGH rated ‘Good’.
In 2020, the Trust launched its ambitious ‘Building for our Future’ programme. This once in a lifetime programme aims to repair, redevelop and expand our hospitals, transforming the environment in which we provide care for generations to come.
Please refer to the job description attached.
If you have any questions about this position please do not hesitate to contact us.
This advert closes on Tuesday 23 Apr 2024
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