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Financial Services Team Leader | North West Anglia NHS Foundation Trust

Dyddiad hysbysebu:	28 Mawrth 2024
Cyflog:	Heb ei nodi
Gwybodaeth ychwanegol am y cyflog:	£25,147 - £27,596 per annum
Oriau:	Llawn Amser
Dyddiad cau:	27 Ebrill 2024
Lleoliad:	Peterborough, PE3 9GZ
Cwmni:	North West Anglia NHS Foundation Trust
Math o swydd:	Parhaol
Cyfeirnod swydd:	6166811/176-C-6166811

Crynodeb

We are looking for a self-motivated, flexible and enthusiastic individual to become an integral part of our busy Financial Services Team within the Trust.

Working alongside the Head of Financial Accounting and Services and the wider Finance Team at the Trust, this crucial role will ensure the day-to-day financial controls and processes are in place to support the smooth and efficient running of the finance functions.

Your previous experience in a senior role will be valuable as you will line manage a team. You will be someone who has excellent people and team management skills, who enjoys creative, challenging work with a keen eye for detail and can progress multiple tasks in a busy office environment.

You will be based at Peterborough City Hospital and expected to travel to Hinchingbrooke Hospital when required.

The key areas of this post will be to provide leadership, direction and development of the Trust’s Accounts Payable and Cash Office functions. With particular emphasis to team management, providing comprehensive supervision and clear direction for the team members.

As the role holder, you will be using your excellent organisational skills and attention to detail, being responsible for maintaining the accurate processing of supplier invoices and punctual payments to the Trust's many suppliers. Using your communication skills, answering payment queries received from stakeholders internally and externally in a timely and professional manner.

You will be overseeing of the Cash Office functions at both hospitals, Peterborough City Hospital and Hinchingbrooke Hospital, ensuring to promote the continued high quality service delivery to both patients and visitors, whilst maintaining accurate and secure processing of payments being made and received.

Leading the way for continued development and improvement of processes and procedures to maximise productivity and efficiency within your area of responsibility.

The post holder will provide cross cover within the Accounts Receivable functions as and when required.

We are committed to ensure a work-life balance to all our staff by offering full time and part time roles, flexible working hours on a shift pattern to fit around your family life.


We welcome and encourage applications from people of all backgrounds. We particularly encourage applications from disabled, Black, Asian and Minority Ethnic (BAME) and candidates form our local communities.


Benefits to you
• 27 days annual leave for new starters, rising to 29 days after five years of service and 33 days after 10 years of service, plus 8 Bank Holidays (pro-rata for part time staff);
• NHS Pension Scheme:
• Flexible working opportunities;
• Increased hourly rates for unsociable hours e.g. night shifts, weekends, bank holidays;
• Career development and training;
• Wellbeing support and activities;
• In-house physiotherapy Service;
• On-site canteens with subsidised meals;
• Subsidised staff parking (currently free).
• Free Stagecoach Bus Travel to and from work within Cambridgeshire and Peterborough

Purchase Ledger
• Completion and reviewing of daily reports from SBS, including invoices on hold, unallocated reports, Non-PO reports and monthly aged creditor report.
• Provide the Trust with information showing SBS transactions and requests are appropriate and timely.
• Co-ordinate and ensure that workflow levels within Oracle are kept to a minimum.
• Co-ordinate and ensure Non-PO timeout invoices at the Trust are processed promptly and accurately.
• Ensure supplier statements are reconciled promptly in order to provide prompt and accurate payments.
• Liaising with the team processing manual payments whilst ensuring accuracy through own workflows within Oracle SBS.
• Producing accurate Accounts Payable figures and reports for monthly cash committee meetings.
• Participate in regular calls with Client SBS Payables Management Team, to ensure adherence to Better Payment Practice Code Policy.
• Oversee and coordinate the Trust’s company credit card payments in line with the policy.
• Maintaining accurate record keeping and liaising closely with Flexible Staffing Services to determine off payroll working rule (IR35).
• Regular reviews on Purchase Orders for Goods Received Not Invoiced.

Cash Office
• Ensure correct procedure is carried out for all petty cash and patient travel reimbursements, ensuring adherence to Trust procedures, being aware of current Department of Health guidelines.
• Co-ordination and maintaining of the Cash Management Oracle system reports, ensuring cash, card and cheque payments are receipted and reconciled correctly.
• Providing customer service to visitors, patients and staff to a high standard.
• Co-ordinate Cash Office income and expenditure duties, such as Patient Travel reimbursements, petty cash reimbursements, debtor cheques and credit card payments. All must be reconciled on a daily/weekly and monthly basis – as per timetable issued.
• Ensure security of Trust assets is maintained, as per Trust policy.
• Ensure bulk petty cash orders are placed for PCH, Stamford and Hinchingbrooke on a weekly basis in accordance with security company schedule.
• Check additional cash requests for event monies ensuring correct authorisation and where appropriate order cash from security company.
• Checking of weekly petty cash disbursements and obtain the required authorisation from a senior finance manager.
• Maintain a regular presence in the Cash Offices, to monitor duties performed, co-ordinate and spot check a rolling programme covering all responsibilitiess.

Sales Ledger
• To provide annual leave and sickness cover in the absence of the Sales Ledger Team Leader.
• Download CIS reports from Oracle, ensuring reports are thoroughly investigated for inaccuracies and ready for payment to HMRC within strict deadlines.
• Second check for manual payment requests.

Charitable Funds
• Support the Charitable Funds Administrator to ensure that funds are administered in a timely and accurate manner including funds and the cash book are reconciled and that monthly statements are issued to Fund Managers.

Line Management and Leadership
• Lead the day-to-day operations within Accounts Payable and Cash Office Teams, including tasks and staff, escalating issues where necessary.
• Supporting the Team, encouraging development and training opportunities when identified as part of their annual performance review.
• Arranging one-two-one conversations with Team members regarding workloads, performance management and supporting with any with issues and additional needs.
• Reviewing monthly staff details for the Team ensuring that flexitime is kept to a minimum and when needed discussing this with individuals.
• Act as a point of contact for the Financial Services Manager in their absence.
• Ensuring that team members provide good quality service in patient facing areas based on Trust values.

Other duties/responsibilities
• Involvement and assistance to the Financial Services Manager in any ad-hoc projects when required within Financial Services.
• One of the Trust Banking primary contacts.
• Completion of Freedom of Information (FOI) requests in a timely manner, adhering to deadlines.
• The post holder will also be expected to complete any other duties commensurate with the grade and role.


This advert closes on Thursday 11 Apr 2024