Bid Administrator
| Posting date: | 23 March 2026 |
|---|---|
| Hours: | Full time |
| Closing date: | 22 April 2026 |
| Location: | Weybridge, Surrey |
| Remote working: | On-site only |
| Company: | ISS Facilities Services |
| Job type: | Permanent |
| Job reference: | 153408 |
Summary
Bid Administrator
Contract: Commercial
Location: Weybridge, KT13 0SL
Hours of work: 37.5
Contract Type: Permanent
We are seeking a Bid Administrator to join our Commercial Excellence Bid Management Team and provide essential administrative support across bid, proposal and framework activity.
This role supports the full lifecycle of commercial submissions, ensuring documentation, records and information are accurate, compliant and completed to required standards.
Job Description
We are looking for someone who can coordinate bid-related processes, maintain key systems and databases, and assist in the management of frameworks, approvals and commercial governance.
This role will suit an organised, detail-driven individual with strong communication skills and the ability to manage varied tasks in a fast-paced environment.
Key Responsibilities
Own daily management of the commercial shared inbox, ensuring enquiries are logged, triaged and responded to promptly.
Maintain bid and framework records, databases and folders, ensuring all information is kept up to date and easily accessible.
Support governance processes and pre-qualification activities, ensuring documents are accurate and compliant.
Prepare and update bid schedules, trackers and internal reports to support decision-making across the Commercial Excellence function.
Upload, maintain and update the Framework Register and client portals with required information and documentation.
Provide administrative support to internal reviewers and approvers to meet deadlines and compliance requirements.
Coordinate internal meetings, actions and follow-ups with relevant teams to support bid progression and milestone achievement.
Support mobilisation teams by sharing bid outputs and maintaining consistency between bid commitments and operational delivery.
Professional and Personal Competencies/Qualifications
Strong administrative experience with excellent organisational skills.
Ability to manage multiple tasks simultaneously within strict deadlines.
High attention to detail, with experience maintaining accurate records and databases.
Excellent written and verbal communication skills.
Competent user of Microsoft Office (Excel, Word, PowerPoint).
Ability to work collaboratively with teams across the business.
Strong understanding of bid processes or commercial governance (desirable).
Experience in contract or framework administration (desirable).
The Company
ISS is a world-leading workplace and facility management company, connecting people and places to make the world work better. Working with customers day by day, side by side, we understand every aspect of the user experience.
Through a unique combination of intelligent solutions, high standards and people who care, to help our customers achieve their purpose, whether it’s hospitals healing patients, businesses producing the next great innovation, or airports bringing passengers home to their families. ISS is committed to doing business the right way, taking its corporate responsibility very seriously. Our passion is people.
We offer you a challenging and exciting career in an organisation with people at its heart. In ISS, everyone has the opportunity to develop, grow and make a difference. #Becomewhoyouwant, #Bepartofsomethingbigger,
#aplacetobeyou,
#facilitiesmanagement
ISS is proud to be a diverse and inclusive employer.
ISS welcomes all applicants regardless of age, disability, gender identity or gender reassignment, marital or civil partnership status, pregnancy or maternity, race (which includes race, colour, nationality, ethnic or national origin and caste), religion or belief, sex, sexual orientation or educational background.
We are proud to be a Gold Employer Recognition Scheme (ERS) award holder and a signatory of the Armed Forces Covenant, recognising our commitment to supporting veterans, reservists, and military families. Through our Joint Forces Programme, we provide mentoring and support to members of the Armed Forces community and their spouses as they transition into civilian careers.
We are a Disability Confident Committed (Level 2) employer, proudly supporting and promoting inclusive hiring practices in line with the UK government’s Disability Confident scheme.
Our passion for inclusivity and diversity makes ISS a more creative, productive and happy place to work.
If you have any further queries regarding this role, please contact the Resourcing Team by emailing resourcing.team@uk.issworld.com
Contract: Commercial
Location: Weybridge, KT13 0SL
Hours of work: 37.5
Contract Type: Permanent
We are seeking a Bid Administrator to join our Commercial Excellence Bid Management Team and provide essential administrative support across bid, proposal and framework activity.
This role supports the full lifecycle of commercial submissions, ensuring documentation, records and information are accurate, compliant and completed to required standards.
Job Description
We are looking for someone who can coordinate bid-related processes, maintain key systems and databases, and assist in the management of frameworks, approvals and commercial governance.
This role will suit an organised, detail-driven individual with strong communication skills and the ability to manage varied tasks in a fast-paced environment.
Key Responsibilities
Own daily management of the commercial shared inbox, ensuring enquiries are logged, triaged and responded to promptly.
Maintain bid and framework records, databases and folders, ensuring all information is kept up to date and easily accessible.
Support governance processes and pre-qualification activities, ensuring documents are accurate and compliant.
Prepare and update bid schedules, trackers and internal reports to support decision-making across the Commercial Excellence function.
Upload, maintain and update the Framework Register and client portals with required information and documentation.
Provide administrative support to internal reviewers and approvers to meet deadlines and compliance requirements.
Coordinate internal meetings, actions and follow-ups with relevant teams to support bid progression and milestone achievement.
Support mobilisation teams by sharing bid outputs and maintaining consistency between bid commitments and operational delivery.
Professional and Personal Competencies/Qualifications
Strong administrative experience with excellent organisational skills.
Ability to manage multiple tasks simultaneously within strict deadlines.
High attention to detail, with experience maintaining accurate records and databases.
Excellent written and verbal communication skills.
Competent user of Microsoft Office (Excel, Word, PowerPoint).
Ability to work collaboratively with teams across the business.
Strong understanding of bid processes or commercial governance (desirable).
Experience in contract or framework administration (desirable).
The Company
ISS is a world-leading workplace and facility management company, connecting people and places to make the world work better. Working with customers day by day, side by side, we understand every aspect of the user experience.
Through a unique combination of intelligent solutions, high standards and people who care, to help our customers achieve their purpose, whether it’s hospitals healing patients, businesses producing the next great innovation, or airports bringing passengers home to their families. ISS is committed to doing business the right way, taking its corporate responsibility very seriously. Our passion is people.
We offer you a challenging and exciting career in an organisation with people at its heart. In ISS, everyone has the opportunity to develop, grow and make a difference. #Becomewhoyouwant, #Bepartofsomethingbigger,
#aplacetobeyou,
#facilitiesmanagement
ISS is proud to be a diverse and inclusive employer.
ISS welcomes all applicants regardless of age, disability, gender identity or gender reassignment, marital or civil partnership status, pregnancy or maternity, race (which includes race, colour, nationality, ethnic or national origin and caste), religion or belief, sex, sexual orientation or educational background.
We are proud to be a Gold Employer Recognition Scheme (ERS) award holder and a signatory of the Armed Forces Covenant, recognising our commitment to supporting veterans, reservists, and military families. Through our Joint Forces Programme, we provide mentoring and support to members of the Armed Forces community and their spouses as they transition into civilian careers.
We are a Disability Confident Committed (Level 2) employer, proudly supporting and promoting inclusive hiring practices in line with the UK government’s Disability Confident scheme.
Our passion for inclusivity and diversity makes ISS a more creative, productive and happy place to work.
If you have any further queries regarding this role, please contact the Resourcing Team by emailing resourcing.team@uk.issworld.com
Proud member of the Disability Confident employer scheme
Disability Confident
About Disability Confident
A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.