Administrative Officer
| Posting date: | 06 January 2026 |
|---|---|
| Hours: | Full time |
| Closing date: | 23 January 2026 |
| Location: | Mitcham, Surrey, CR4 3EB |
| Company: | Teaching Vacancies |
| Job type: | Permanent |
| Job reference: | e509e078-d286-4ae7-992d-79d339fb2176 |
Summary
What skills and experience we're looking for
• Manage reception, welcoming visitors, taking phone messages
• Managing the liberty@liberty.merton.sch.uk inbox.
• Process school communication including letters, calls and emails.
• Assist with general administrative tasks such as stationery stock control, distributing resources, and maintaining office equipment.
• Assist with coordination of medical visits (e.g. vaccinations, inspections).
Responsibility for whole school admissions for Reception, Nursery and in-year starters including:
• Liaising with Merton, checking SAMS and making offers to parents
• Scheduling teacher meetings and issuing starter packs
• Collecting information and ensuring Birth Certificates have been seen and Parental contact information is on SIMS.
Responsibility for the maintenance/scrutiny of whole school attendance including:
• Checking registers are completed for morning and afternoon sessions, including correct marks used
• Calling parents on first day of absence and maintaining records.
• Maintaining a persistent absence tracker spreadsheet
• Working closely with the Education Welfare Officer
• Identifying those pupils whose attendance requires monitoring
Maintain and update the pupil database (currently SIMS), including:
• Admissions, leavers, transfers & free school meal eligibility
• Pupil census returns
• Process secondary transfer data and prepare files for new starters.
• To complete the Year 6 transitional grid
• Process purchase orders, confirm deliveries, and liaise with suppliers.
• Administer income and payments for school dinners, trips, and clubs using ParentPay.
• Assist with the maintenance of financial records for school services (e.g. School Journey, termly clubs).
Provide courteous reception and administrative support to the Headteacher, including:
• Handling calls, emails, and correspondence
• Arranging hospitality for visitors
• Filing and recordkeeping
• Prioritising urgent matters
Work collaboratively with the administrative team to ensure smooth school operations.
• Support pupil data management (e.g., SIMS).
• Provide high-quality reception service to parents and visitors.
• Respond to general enquiries by phone, email or in person.
• Maintain a tidy, efficient, and safe office environment.
• Support first aid/welfare procedures for unwell or injured children (as required).
• Follow all school safeguarding procedures, ensuring that all visitors are appropriately checked and recorded.
• Ensure the confidentiality and integrity of all school data.
• Administer DBS and pre-employment checks for new staff and volunteers.
• Assist with statutory and non-statutory returns and audits (e.g. Census, workforce return).
What the school offers its staff
We are a welcoming and inclusive primary school with a strong focus on staff wellbeing, professional development and teamwork. We offer a supportive working environment where all staff are valued and encouraged to thrive.
Our school provides:
• A friendly, caring team who work collaboratively to support each other and our pupils
• A strong commitment to staff wellbeing, including a positive work–life balance and access to wellbeing support
• High-quality professional development opportunities, including training, mentoring and career progression
• Supportive leadership with an open-door approach
• Well-resourced classrooms and a stimulating learning environment
• Opportunities to contribute to whole-school development and innovation
• A culture of respect, inclusion and high expectations for all
We are committed to investing in our staff and creating a workplace where everyone feels supported, motivated and proud to be part of our school community.
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
• Manage reception, welcoming visitors, taking phone messages
• Managing the liberty@liberty.merton.sch.uk inbox.
• Process school communication including letters, calls and emails.
• Assist with general administrative tasks such as stationery stock control, distributing resources, and maintaining office equipment.
• Assist with coordination of medical visits (e.g. vaccinations, inspections).
Responsibility for whole school admissions for Reception, Nursery and in-year starters including:
• Liaising with Merton, checking SAMS and making offers to parents
• Scheduling teacher meetings and issuing starter packs
• Collecting information and ensuring Birth Certificates have been seen and Parental contact information is on SIMS.
Responsibility for the maintenance/scrutiny of whole school attendance including:
• Checking registers are completed for morning and afternoon sessions, including correct marks used
• Calling parents on first day of absence and maintaining records.
• Maintaining a persistent absence tracker spreadsheet
• Working closely with the Education Welfare Officer
• Identifying those pupils whose attendance requires monitoring
Maintain and update the pupil database (currently SIMS), including:
• Admissions, leavers, transfers & free school meal eligibility
• Pupil census returns
• Process secondary transfer data and prepare files for new starters.
• To complete the Year 6 transitional grid
• Process purchase orders, confirm deliveries, and liaise with suppliers.
• Administer income and payments for school dinners, trips, and clubs using ParentPay.
• Assist with the maintenance of financial records for school services (e.g. School Journey, termly clubs).
Provide courteous reception and administrative support to the Headteacher, including:
• Handling calls, emails, and correspondence
• Arranging hospitality for visitors
• Filing and recordkeeping
• Prioritising urgent matters
Work collaboratively with the administrative team to ensure smooth school operations.
• Support pupil data management (e.g., SIMS).
• Provide high-quality reception service to parents and visitors.
• Respond to general enquiries by phone, email or in person.
• Maintain a tidy, efficient, and safe office environment.
• Support first aid/welfare procedures for unwell or injured children (as required).
• Follow all school safeguarding procedures, ensuring that all visitors are appropriately checked and recorded.
• Ensure the confidentiality and integrity of all school data.
• Administer DBS and pre-employment checks for new staff and volunteers.
• Assist with statutory and non-statutory returns and audits (e.g. Census, workforce return).
What the school offers its staff
We are a welcoming and inclusive primary school with a strong focus on staff wellbeing, professional development and teamwork. We offer a supportive working environment where all staff are valued and encouraged to thrive.
Our school provides:
• A friendly, caring team who work collaboratively to support each other and our pupils
• A strong commitment to staff wellbeing, including a positive work–life balance and access to wellbeing support
• High-quality professional development opportunities, including training, mentoring and career progression
• Supportive leadership with an open-door approach
• Well-resourced classrooms and a stimulating learning environment
• Opportunities to contribute to whole-school development and innovation
• A culture of respect, inclusion and high expectations for all
We are committed to investing in our staff and creating a workplace where everyone feels supported, motivated and proud to be part of our school community.
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.