Central Services Administrator
| Posting date: | 30 December 2025 |
|---|---|
| Hours: | Full time |
| Closing date: | 29 January 2026 |
| Location: | TW6 2RS |
| Company: | Mitie |
| Job type: | Permanent |
| Job reference: | 87675 |
Summary
Central Services Administrator
Location: Heathrow AirportContract Type: Full-time
About the RoleWe're looking for an organised and proactive Administrator to join our team at Heathrow Airport. You'll play a key role in supporting both Hard and Soft Services, ensuring smooth administration and compliance with processes and KPIs. This is a fast-paced role where attention to detail and strong communication skills are essentia
What You'll Do
-Manage all work orders across the Heathrow contract, ensuring timely completion.
-Support engineers, supervisors, and managers with service-related administration.
-Monitor upcoming and overdue work orders and escalate issues where needed.
-Run and interpret Power BI reports to track performance.
-Coordinate weekly meetings with operational supervisors.
-Raise and receipt purchase orders, check quotes, and assist with finance queries.
-Upload approved quotes and documentation into client systems (Maximo).
-Distribute new jobs promptly to engineers and subcontractors.
-Maintain a 60-day PM lookahead schedule for planned maintenance.
-Order and track uniforms, stationery, and deliveries.
-Answer calls professionally and take confidential meeting notes when required.
-Learn new systems and processes as they are introduced.
What We're Looking For
-Strong administration skills with the ability to multitask in a busy environment.
-Excellent attention to detail and organisational skills.
-Knowledge of Excel, Maximo, Oracle, SAP, and Power BI.
-Understanding of health and safety practices.
-Ability to build positive relationships and communicate effectively.
-Experience in managing KPIs and deadlines.
Location: Heathrow AirportContract Type: Full-time
About the RoleWe're looking for an organised and proactive Administrator to join our team at Heathrow Airport. You'll play a key role in supporting both Hard and Soft Services, ensuring smooth administration and compliance with processes and KPIs. This is a fast-paced role where attention to detail and strong communication skills are essentia
What You'll Do
-Manage all work orders across the Heathrow contract, ensuring timely completion.
-Support engineers, supervisors, and managers with service-related administration.
-Monitor upcoming and overdue work orders and escalate issues where needed.
-Run and interpret Power BI reports to track performance.
-Coordinate weekly meetings with operational supervisors.
-Raise and receipt purchase orders, check quotes, and assist with finance queries.
-Upload approved quotes and documentation into client systems (Maximo).
-Distribute new jobs promptly to engineers and subcontractors.
-Maintain a 60-day PM lookahead schedule for planned maintenance.
-Order and track uniforms, stationery, and deliveries.
-Answer calls professionally and take confidential meeting notes when required.
-Learn new systems and processes as they are introduced.
What We're Looking For
-Strong administration skills with the ability to multitask in a busy environment.
-Excellent attention to detail and organisational skills.
-Knowledge of Excel, Maximo, Oracle, SAP, and Power BI.
-Understanding of health and safety practices.
-Ability to build positive relationships and communicate effectively.
-Experience in managing KPIs and deadlines.