Optometry Education Coordinator
| Posting date: | 25 November 2025 |
|---|---|
| Salary: | £29,807.20 to £36,284.80 per year |
| Additional salary information: | £29807.20 - £36284.80 a year |
| Hours: | Full time |
| Closing date: | 09 December 2025 |
| Location: | 15 Ebenezer Street London, N1 7NP |
| Company: | NHS Jobs |
| Job type: | Contract |
| Job reference: | C9273-25-0349 |
Summary
The education coordinator will be a key member of the Commercial Education team at Moorfields Eye Hospital, supporting the coordination and delivery of high-quality clinical and academic programmes. The post holder will work closely with the Optometry department, the Education Manager and with clinicians, educators, students, and external partners to ensure effective delivery of training across a wide range of internal and external learning activities. This role will involve building relationships with Moorfields staff such as course organisers, professional services such as marketing and finance and wider education teams. Additionally, the post holder will liaise with UCL staff, external suppliers and course sponsors. This post is vital to the smooth running of the Commercial Optometry Education function, which delivers structured clinical training, CPD short courses, external conferences, and student placements. The post holder will provide administrative coordination across the full learner journeyfrom onboarding and scheduling to assessments and evaluations. This includes creating and maintaining SOPs, supporting teaching logistics, managing virtual learning environments (e.g. Moodle), preparing assessment materials, and acting as a point of contact for both students and faculty. A strong focus of the role will be on improving and documenting administrative processes and identifying opportunities for smarter, more automated ways of working using digital tools such as MS Teams, Excel, Power Automate, and MS Forms. The post holder will also support governance processes, such as Clinical Education Committee meetings, and contribute to audits and quality assurance reviews. Key Responsibilities Include: Programme and Course Administration Coordinate the delivery of clinical education activities including postgraduate modules, short courses, and optometry placements. Maintain teaching timetables, programme records, and student-facing documentation. Liaise with internal and external stakeholders, including university partners and regulatory bodies. Support the administration of digital learning platforms and ensure teaching content is accessible and up to date. Event and Conference Coordination Plan and deliver logistics for in-person and online events such as workshops, CPD events, and annual conferences. Manage delegate registration, AV/tech setup, room bookings, catering, and evaluation surveys. Provide on-site support at 45 weekend events per year (TOIL provided). Assessment Administration Support delivery of assessments, including OSCEs, written exams, and presentations. Prepare assessment materials, liaise with examiners, and coordinate schedules. Track outcomes, assist with result collation, and ensure assessment standards are met. Student and Faculty Support Act as the primary administrative contact for students and educators. Coordinate learner onboarding, induction, communications, and progression tracking. Collate feedback, monitor attendance, and support data collection for reporting purposes. Process Development and Automation Lead on the documentation and refinement of administrative workflows and standard operating procedures (SOPs). Identify opportunities to streamline manual processes using digital tools. Support training of colleagues in new or updated systems and processes. Governance and Departmental Support Provide secretariat support to Clinical Education Committee meetings and other governance forums (e.g., agendas, minutes, action logs). Liaise with internal Trust departments (e.g. HR, Estates, IT, L&D) to support delivery of education services. Contribute to audits, accreditation processes, and quality assurance activities.