Senior Payroll Officer (XN05)
| Posting date: | 10 September 2025 |
|---|---|
| Salary: | £31,049.00 to £37,796.00 per year |
| Additional salary information: | £31049.00 - £37796.00 a year |
| Hours: | Full time |
| Closing date: | 01 October 2025 |
| Location: | Leeds, LS9 7TF |
| Company: | NHS Jobs |
| Job type: | Permanent |
| Job reference: | C9298-FIN-0152 |
Summary
a) To assist the Payroll Section Manager in ensuring the production of high-quality payroll output which meets the requirements of the organisation and is in line with agreed timescales. b) To meet the departmental heads as and when required to undertake a general review of any payroll issues associated with their area, raising any queries, highlighting where procedures are not being adhered to which could result in incorrect payments being made. c) To make accurate payments of salaries and wages to employees in accordance with Local and National conditions. d) To maintain accurate records of pay, income tax, national insurance, Statutory Sick Pay, Statutory Maternity Pay, Occupational Maternity Pay, Occupational Sick Pay, Statutory Adoption Pay, Statutory Paternity Pay and Working Family Tax Credits. e) To maintain employees personal records including permanent grade/hours changes and ensuring all sickness/absence records are maintained to the standards required. f) To perform tasks which need to be co-ordinated by one individual, on behalf of the payroll team, such as checking manual calculations of gross to net pay, undertaken by other members of staff. g) To deal with enquiries connected with employees pay, verbal, electronic and written, and to give advice on the same to employees, departmental heads, colleagues within the pay office and external agencies. h) To assist the Payroll Section Manager in all aspects of running their team and to take responsibility for others within the team. i) To check permanent changes to employee records input by other team members and to check entries made to payroll records which affect the operation of the pension scheme. j) To organise and be responsible for delivering core training in the specialism of payroll to new members of the team and to assist in the re-training of payroll staff whenever changes to systems/regulations are introduced. k) To undertake calculations of complex payments of removal expenses and identify where a taxable benefit arises. This process will invariably require a detailed explanation of all the payments made including an interpretation of the relevant sections of the removal policy. l) To interpret and implement pay awards in conjunction with the Payroll Section Manager. m) Authorised signatory for NHS Pensions Scheme communications. n) Authorised signatory for Removal Expenses. o) Responsible for the calculation of overpayments and reporting on these to ensure that the Trust recovers any lost monies. p) Involved in the initial stages of appraisal within the section, in conjunction with the Payroll Section Manager. q) Regularly creates and uses spreadsheets to assist working practices. r) Responsible for information input into Electronic Staff Record, which is then used to provide budgetary information for Trust Managers, Statutory returns to Dept. Of Health and Statutory returns to Inland Revenue. s) Completes annual returns to Government Statistical Department relating to employee wages, collective agreements and client numbers and weekly and monthly payments. t) Undertakes monthly and weekly audits of trainees in relation to Electronic Staff Record input and payroll output to check for accuracy or payments and to prevent fraud. u) Prioritises, plans, and organises own work and work of trainees within section to meet strict deadlines for payroll completion, pensions administration and statutory requirements. v) Answers queries both complex and simple from Managers, Human Resources Officers and employees relating to Terms and Conditions of Service, Statutory Payments (Statutory Maternity Pay, Statutory Sick Pay, Inland Revenue Regulations, NHS Pension Scheme), involving face to face, telephone, written and electronic media. w) Frequent exposure and involvement with angry, irate, or distressed employees and relatives of employees, requiring tact, empathy, patience, and calming techniques. x) Frequently answers complex queries from, and give advice to, employees where English is not their first language. y) Frequently handles escalated queries from irate employees where payroll officers/assistants have been unable to resolve the problem, including reasons for delaying payments and other sensitive issues which can be contentious. z) To act in an advisory capacity to managers and clients in the absence of the Section Manager. aa) Occasional exposure to terminally ill employees to give assistance and help on most beneficial options. bb) Occasionally required to act as an appointment panel member. cc) Responsible for processing and authorised signatory for cheques and cash payments more than £5k.per month. dd) Frequent requirement for prolonged concentration, controlling payrolls, checking, and reconciling information, inputting data, making calculations. ee) Maintain client confidentiality in accordance with the data protection act. ff) Any other duties as appropriate.