Health and Safety Administrator
| Posting date: | 03 September 2025 |
|---|---|
| Hours: | Full time |
| Closing date: | 03 October 2025 |
| Location: | Birmingham, West Midlands |
| Remote working: | On-site only |
| Company: | Elite Personnel Ltd |
| Job type: | Permanent |
| Job reference: | SK17702 |
Summary
Join a Forward-Thinking Team Where Your Skills Truly Matter!
Elite Personnel is proud to be recruiting on behalf of a highly reputable and growing client based in Birmingham. We’re on the lookout for an experienced and proactive Senior H&S Administrator to take ownership of a broad and dynamic role. This is a brilliant opportunity for someone who thrives in a fast-paced, process-driven environment and is eager to make a tangible impact from day one.
You'll be the glue that holds key compliance functions together — from Health & Safety accreditations to quality audits, document control, and vehicle fleet oversight. If you're detail-oriented, confident with compliance systems, and ready to be part of a company with long-term development potential — we want to hear from you!
Key Responsibilities
Health and Safety Administration
Oversee employees scheme documentation and compliance tracking
Manage ECS card renewals, test bookings, and sub-contractor compliance
Maintain up-to-date Health & Safety accreditations
Prepare pre-qualification questionnaires (PQQs) for tender submissions
Arrange occupational health assessments and employee training
Control PPE and uniform stock levels and ensure continuous supply
Manage equipment calibration records and oversee fleet logistics
Conduct comprehensive office inductions and H&S onboarding for new starters
Serve as the appointed First Aider and Mental Health First Aider for the office
Quality Assurance & ISO Compliance
Maintain ISO 9001 (Quality) and ISO 14001 (Environmental) documentation
Support and host internal and external audits, ensuring full readiness and action tracking
Project Document Control & Design Team Support
Set up and manage project documentation via platforms like SharePoint and Dropbox
Administer user permissions, workflows, naming conventions, and file compliance
Maintain traceability of all project documents from start to finish
Manage and update company templates, forms, and documentation standards
What We’re Looking For
Essential Skills & Experience:
Strong administrative background with document control experience
Excellent attention to detail and strong organisational skills
Confident using Microsoft Office (especially Excel & Outlook)
Demonstrated knowledge of ISO 9001 and ISO 14001 auditing
Able to work independently, multi-task and take initiative
Great communication skills — both written and verbal
Collaborative mindset and willingness to support colleagues across functions
Desirable:
Previous experience in a similar role
Why This Role?
Established employer with an excellent UK reputation
Diverse role with opportunities to develop professionally
Work closely with multiple departments — be part of meaningful change
Immediate start available — hit the ground running
In return the offer a variety of benefits including 5 weeks holiday plus bank holidays and BUPA cover
Email sue@elitep.co.uk in confidence
Elite Personnel is proud to be recruiting on behalf of a highly reputable and growing client based in Birmingham. We’re on the lookout for an experienced and proactive Senior H&S Administrator to take ownership of a broad and dynamic role. This is a brilliant opportunity for someone who thrives in a fast-paced, process-driven environment and is eager to make a tangible impact from day one.
You'll be the glue that holds key compliance functions together — from Health & Safety accreditations to quality audits, document control, and vehicle fleet oversight. If you're detail-oriented, confident with compliance systems, and ready to be part of a company with long-term development potential — we want to hear from you!
Key Responsibilities
Health and Safety Administration
Oversee employees scheme documentation and compliance tracking
Manage ECS card renewals, test bookings, and sub-contractor compliance
Maintain up-to-date Health & Safety accreditations
Prepare pre-qualification questionnaires (PQQs) for tender submissions
Arrange occupational health assessments and employee training
Control PPE and uniform stock levels and ensure continuous supply
Manage equipment calibration records and oversee fleet logistics
Conduct comprehensive office inductions and H&S onboarding for new starters
Serve as the appointed First Aider and Mental Health First Aider for the office
Quality Assurance & ISO Compliance
Maintain ISO 9001 (Quality) and ISO 14001 (Environmental) documentation
Support and host internal and external audits, ensuring full readiness and action tracking
Project Document Control & Design Team Support
Set up and manage project documentation via platforms like SharePoint and Dropbox
Administer user permissions, workflows, naming conventions, and file compliance
Maintain traceability of all project documents from start to finish
Manage and update company templates, forms, and documentation standards
What We’re Looking For
Essential Skills & Experience:
Strong administrative background with document control experience
Excellent attention to detail and strong organisational skills
Confident using Microsoft Office (especially Excel & Outlook)
Demonstrated knowledge of ISO 9001 and ISO 14001 auditing
Able to work independently, multi-task and take initiative
Great communication skills — both written and verbal
Collaborative mindset and willingness to support colleagues across functions
Desirable:
Previous experience in a similar role
Why This Role?
Established employer with an excellent UK reputation
Diverse role with opportunities to develop professionally
Work closely with multiple departments — be part of meaningful change
Immediate start available — hit the ground running
In return the offer a variety of benefits including 5 weeks holiday plus bank holidays and BUPA cover
Email sue@elitep.co.uk in confidence