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Billing and Invoicing Specialist

Job details
Posting date: 20 August 2025
Salary: £27,000 to £30,000 per year
Additional salary information: Bonus, pension & more
Hours: Full time
Closing date: 19 September 2025
Location: Upminster, London, RM14 2RB
Company: Arcus FM Limited
Job type: Permanent
Job reference: 2025-7445_1755699857

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Summary

We are seeking a detail-oriented and proactive Billing and Invoice Specialist to join our Finance team.

In this crucial role, you'll be responsible for capturing and recording all material and sub-contractor costs to support the recovery of revenue across multiple client accounts.

You'll also play a key part in delivering meaningful analysis and reporting to drive financial performance and compliance.

Key Requirements:

  • Liaise with internal teams and external suppliers to ensure timely receipt and entry of purchase invoices

  • Chase sub-contractors for required documentation and ensure timely submissions

  • Check and approve sub-contractor invoices, validating them against agreed terms and resolving any discrepancies

  • Accurately capture all chargeable, out-of-scope costs on client systems to ensure cost recovery

  • Contribute to supplier reviews and suggest improvements as needed

  • Support Commercial Analyst with reporting on rejected work orders and escalate when necessary

  • Provide actionable insights on cost recovery ratios and recommend improvements

  • Ensure timely closure of work orders to support KPI achievement

  • Assist credit controllers with invoice processing to maximise cash receipts

Qualifications:

  • Studying towards an accountancy qualification is beneficial

  • Proficient in Excel (intermediate level)

  • Familiarity with financial systems such as SUN and INFOR is an advantage

Experience:

  • Experience in a similar billing or sales ledger role is essential

  • Track record of meeting tight deadlines with accuracy and attention to detail

  • Experience working in a high-volume finance environment

Skills & Attributes:

  • Strong organisational and problem-solving skills

  • Ability to adapt to changing business needs and work under pressure

  • Team player with excellent communication skills

  • Flexible and committed to delivering high-quality outcomes

Why Join Us?

This is an exciting opportunity to join a supportive and high-performing finance team, with the flexibility of hybrid working and a culture that values continuous improvement and professional development.


When you join us, you'll receive:

  • Salary: £27,000 - £30,000 dependent on experience
  • Up to 4% discretionary bonus scheme, subject to achievement of targets
  • 25 days holiday plus Bank holidays
  • Group personal pension scheme of matched contributions between 5% and 6%
  • Life Assurance 
  • Free eye test and contribution towards glasses with Specsavers (T&Cs apply)
  • Learning & Development opportunities
  • Funded Training Sponsorship Scheme
  • Cycle to Work Scheme
  • Health cash plan
  • Up to 10% off B&Q/Trade Point
  • 20% off Nuffield Fitness and Wellbeing Centre

Don't miss out on this great opportunity, apply today by clicking on the 'apply' button.

Proud member of the Disability Confident employer scheme

Disability Confident
A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.

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