Administration Coordinator | University College London Hospitals NHS Foundation Trust

Posting date:	07 August 2025
Salary:	Not specified
Additional salary information:	£33,094 - £36,195 Per Annum Inclusive of HCAS
Hours:	Full time
Closing date:	06 September 2025
Location:	London, NW1 2BU
Company:	University College London Hospital
Job type:	Contract
Job reference:	7395108/309-UCLH-6670

Summary

We are looking for a proactive, detail-orientated team player, to join our large administrative team. The postholder will be responsible for managing the patient pathway and ensuring that key operational standards are met, such as activity and theatre utilisation targets.

This post involves working closely with patients and staff in various departments. Strong interpersonal skills are essential, as it involves being the primary point of contact for colleagues, patients, relatives and other organisations.

Excellent organisational and communication skills, professionalism, flexibility, accuracy, and the ability to work autonomously, with attention to detail, within a busy environment are essential.

• Coordinate and oversee daily administrative operations to ensure smooth functioning.
• Implement and maintain efficient office procedures and systems.
• Collaborate with clinical and non-clinical teams to streamline processes and improve service delivery.
• Handle patient queries and complaints with professionalism and empathy.
• Ensure compliance with NHS policies, procedures, and regulations.
• Oversee/Cover bookings and scheduling across sub-specialties.
• Coordinating front-desk operations to ensure smooth daily functioning.
• Management and actioning of waitlists.
• Ensure key operational standards are met (activity and theatre utilisation targets, etc).
• Contribute to continuous improvement initiatives within the department.



University College London Hospitals NHS Foundation Trust (UCLH) is one of the most complex NHS trusts in the UK, serving a large and diverse population. We provide academically led acute and specialist services, to people from the local area, from throughout the United Kingdom and overseas. Our vision is to deliver top-quality patient care, excellent education, and world-class research.

We provide first-class acute and specialist services across eight sites:

· University College Hospital (incorporating the Elizabeth Garrett Anderson Wing)

· National Hospital for Neurology and Neurosurgery

· Royal National ENT and Eastman Dental Hospitals

· University College Hospital Grafton Way Building

· Royal London Hospital for Integrated Medicine

· University College Hospital Macmillan Cancer Centre

· The Hospital for Tropical Diseases

· University College Hospital at Westmoreland Street

We are dedicated to the diagnosis and treatment of many complex illnesses. UCLH specialises in women’s health and the treatment of cancer, infection, neurological, gastrointestinal and oral disease. It has world class support services including critical care, imaging, nuclear medicine and pathology.

For the full Person Specification and more information regarding the main responsibilities of this role, please refer to the attached Job Description.



Come and be a part of the best NHS trust in England to work for, according to our staff*

*UCLH top trust to work at in England- In the most recentNHS staff surveyUCLH had the highest percentage of staff who said they would recommend us as a place to work, out of all general acute or acute/community NHS trusts in England – for the third year in a row.

UCLH recognises the benefits of flexible working for staff – To find out more, visit:Flexible working. 

To discover more about what makes UCLH a great place to work, visit:Why Choose UCLH?


This advert closes on Thursday 14 Aug 2025

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