Business Operations Support Officer
| Posting date: | 24 July 2025 |
|---|---|
| Salary: | £29,580 per year |
| Additional salary information: | A pension contribution of 28.97% based on the listed salary. |
| Hours: | Full time |
| Closing date: | 23 August 2025 |
| Location: | SW1A 2HB |
| Remote working: | Hybrid - work remotely up to 2 days per week |
| Company: | Ministry of Defence |
| Job type: | Permanent |
| Job reference: | 409903 |
Summary
Support the outer office to maximise the effectiveness of the 2*s & 1*s time, resolving and de-conflicting diary clashes and advising on engagements; arranging meetings; administering meetings and conferences.
Finance and Administration - Support the management of the Organisations budget, including the recording and filing of all business cases, Travel and Subsistence and stationery budget bids.
Arrange all travel and accommodation and associated e-diary management for 2* and 1*, to include obtaining relevant authority to travel and optimising travel arrangements wherever possible.
Support in the arranging and setting up of meeting rooms and ensuring that visitors are booked on to site, and escorting visitors when necessary.
Assist the XO in the coherence and planning of HR and workforce matters.
IHub secretarial services - Undertake business operation administrative duties, including e-filing (both Official Sensitive and Secret), maintenance of the SharePoint & Hard-copy filing system & focal point for the Hospitality Register.
Responsible as the Focal Point for Contract Purchasing and Finance (CP&F).
Other Ad hoc admin tasks for London staff as required.
Undertake learning and development and up-skilling as required.
Remote working within this role is something that can be discussed at interview stages or with your future line manager if you are found successful.
Please note, candidates will be redirected to the Civil Service Jobs website where you will need to submit your application form. Please note the closing date above is incorrect and cannot be amended so please check the closing date on Civil Service Jobs and allow enough time to submit your application form.
Finance and Administration - Support the management of the Organisations budget, including the recording and filing of all business cases, Travel and Subsistence and stationery budget bids.
Arrange all travel and accommodation and associated e-diary management for 2* and 1*, to include obtaining relevant authority to travel and optimising travel arrangements wherever possible.
Support in the arranging and setting up of meeting rooms and ensuring that visitors are booked on to site, and escorting visitors when necessary.
Assist the XO in the coherence and planning of HR and workforce matters.
IHub secretarial services - Undertake business operation administrative duties, including e-filing (both Official Sensitive and Secret), maintenance of the SharePoint & Hard-copy filing system & focal point for the Hospitality Register.
Responsible as the Focal Point for Contract Purchasing and Finance (CP&F).
Other Ad hoc admin tasks for London staff as required.
Undertake learning and development and up-skilling as required.
Remote working within this role is something that can be discussed at interview stages or with your future line manager if you are found successful.
Please note, candidates will be redirected to the Civil Service Jobs website where you will need to submit your application form. Please note the closing date above is incorrect and cannot be amended so please check the closing date on Civil Service Jobs and allow enough time to submit your application form.