Programme Administrative Assistant
| Posting date: | 19 June 2025 |
|---|---|
| Salary: | £24,433.00 to £26,060.00 per year |
| Additional salary information: | £24433.00 - £26060.00 a year |
| Hours: | Full time |
| Closing date: | 30 June 2025 |
| Location: | Pontypridd, CF37 5YL |
| Company: | NHS Jobs |
| Job type: | Permanent |
| Job reference: | H9110-25-0905 |
Summary
The post holder will : Provide support to the Planning and PMO team ensure successful delivery of all aspects of planning and project/programme management. Perform administrative tasks including accurate data input and accurate archiving of programme and project documentation in line with Data Protection/GDPR and Organisational Policy. Communicate complicated administrative information to internal and external contacts and staff from other organisations. Demonstrate the ability to communicate with individuals in an appropriate manner where barriers may exist with tact and diplomacy. Use a range of verbal and non-verbal communication techniques to exchange information with programme and project audience, providing reassurance when required. Co-ordinate and collate information across the JCC to enable support to the planning and project/programme management team. Exercise judgement when dealing with routine queries, analysing information to resolve problems for programme and project delivery and service users and implements procedures guided by standard operating practices e.g. diary commitments, meeting schedules, and then relaying messages and passing on written and verbal information in a timely manner ensuring accurate information is exchanged. Demonstrate an understanding and commitment to working within own competency, seeking advice, and guidance or support as necessary. Follow existing policies and procedures; may comment on proposals for policies and procedures in own area. Provide comprehensive administrative and secretarial support to the Planning and PMO team, supporting specific programmes of work where required. This may include managing diaries, booking room schedules, composing routine letters, memos and e-mails on daily basis, making full use of available technology to support programme and project delivery. Help to create and maintain a proactive learning environment for all staff. Contribute to the daily administrative operations of the PMO training programme by maintaining and storing programmes and projects records such as maintaining the database, plans as required as part of programme and project delivery schemes. Take, transcribe and disseminate formal minutes/action notes as required, also utilising new technology to support this i.e. Co-Pilot. Contribute to the daily administrative organisation of the planning and programmes/projects team, supporting the successful delivery of a range of projects and programmes across the JCC. Co-ordinating programme and project activities as required. Demonstrate administrative and secretarial duties to new starters or less experienced staff. Participate in the maintenance of the Programme and Project portfolio. Maintain own personal and professional development in accordance with local/national requirements, attending all mandatory study and training sessions as required. Undertake surveys or participate in occasional audits or research, as necessary to own role by assisting in collection of information upon request. Hold personal duty of care for any equipment used to undertake the role. Order and maintain office supplies, and stationery for the team. Be an effective team member, plan and prioritise own workload. Work independently, arranging own workload in accordance with organisational policies and procedures.