Secretarial Assistant
| Posting date: | 16 June 2025 |
|---|---|
| Salary: | £12,121 to £12,580 per year |
| Hours: | Part time |
| Closing date: | 06 July 2025 |
| Location: | Birmingham, West Midlands |
| Remote working: | On-site only |
| Company: | Barnardo's |
| Job type: | Permanent |
| Job reference: | 21138 |
Summary
Birmingham Forward Steps is a citywide service delivered collaboratively by Birmingham Community Healthcare Trust working alongside Barnardo's, and other voluntary organisations, operated across 10 districts for children and their parents/ carers from shortly before birth up to the age of five. The service, commissioned by is designed to provide all families of pre-school children with accessible, community-based services in their own homes, GP surgeries, children's centres and a number of other community venues such as places of worship or libraries, with extra help available to those that need it.
Barnardo's is directly managing 4 of those districts and we are seeking to recruit 1 Part time – 18.5 hours per week – Administrator/receptionists for Doddington CC/Edgbaston Family Hub.
It is essential that you have:
Experience/Skills
Proven office experience.
Proven experience of using IT packages including word processing, spread sheets, databases, Windows applications.
Experience of dealing with members of the public and other agencies.
Well developed numeracy and literacy skills
Substantial experience of IT systems including the use of word, Excel and database systems.
Substantial experience of general office procedures.
Substantial experience of data inputting, maintaining records
Able to maintain strict confidentiality and work within data protection guidelines.
Able to work effectively as a member of a team and on own initiative.
Able to work in a thorough and systematic way, paying attention to detail.
Able to communicate effectively with staff, young people and visitors.
Able to deal with constant interruptions from visitors, staff and young people.
Able to prioritise own workload and meet tight deadlines.
Main duties & responsibilities include:
Undertaking daily, weekly and monthly health and safety checks
Required to be a certified First Aider and Fire Marshall
Overseeing all bookings for meeting rooms and dealing with any queries that may arise
Dealing with incoming phone calls/voicemails/emails and responding accordingly
Returning IT equipment
Taking minutes at line group meetings and at other meetings as required
This role may require you to travel independently across the District therefore you must be flexible and adaptable, particularly in relation to working hours and location.
Should you require any further information regarding this role, please email Shauvaughn Best, Recruiting Manager: Shauvaughn.best@barnardos.org.uk
Barnardo's believe in creating equality of opportunity in the workplace and supporting people to manage their work-life balance; we are therefore open to offering flexible working arrangements.
This role is based in West Midlands locality, initially in Birmingham
Please note due to the high volume of applications for some posts, this advert might close before the displayed closing date. We recommend that you apply for this role as soon as possible.
Barnardo's is directly managing 4 of those districts and we are seeking to recruit 1 Part time – 18.5 hours per week – Administrator/receptionists for Doddington CC/Edgbaston Family Hub.
It is essential that you have:
Experience/Skills
Proven office experience.
Proven experience of using IT packages including word processing, spread sheets, databases, Windows applications.
Experience of dealing with members of the public and other agencies.
Well developed numeracy and literacy skills
Substantial experience of IT systems including the use of word, Excel and database systems.
Substantial experience of general office procedures.
Substantial experience of data inputting, maintaining records
Able to maintain strict confidentiality and work within data protection guidelines.
Able to work effectively as a member of a team and on own initiative.
Able to work in a thorough and systematic way, paying attention to detail.
Able to communicate effectively with staff, young people and visitors.
Able to deal with constant interruptions from visitors, staff and young people.
Able to prioritise own workload and meet tight deadlines.
Main duties & responsibilities include:
Undertaking daily, weekly and monthly health and safety checks
Required to be a certified First Aider and Fire Marshall
Overseeing all bookings for meeting rooms and dealing with any queries that may arise
Dealing with incoming phone calls/voicemails/emails and responding accordingly
Returning IT equipment
Taking minutes at line group meetings and at other meetings as required
This role may require you to travel independently across the District therefore you must be flexible and adaptable, particularly in relation to working hours and location.
Should you require any further information regarding this role, please email Shauvaughn Best, Recruiting Manager: Shauvaughn.best@barnardos.org.uk
Barnardo's believe in creating equality of opportunity in the workplace and supporting people to manage their work-life balance; we are therefore open to offering flexible working arrangements.
This role is based in West Midlands locality, initially in Birmingham
Please note due to the high volume of applications for some posts, this advert might close before the displayed closing date. We recommend that you apply for this role as soon as possible.
Proud member of the Disability Confident employer scheme
Disability Confident
About Disability Confident
A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.