Administrator (Finance and Procurement)
| Posting date: | 02 May 2025 |
|---|---|
| Salary: | £23,881 to £26,338 per year, pro rata |
| Hours: | Full time |
| Closing date: | 01 June 2025 |
| Location: | St. Andrews, Fife |
| Remote working: | Hybrid - work remotely up to 2 days per week |
| Company: | University of St Andrews |
| Job type: | Permanent |
| Job reference: | CG1804LS |
Summary
The School of Psychology & Neuroscience is seeking to appoint an Administrator (Finance and Procurement). Working closely with the School Manager, Head of School and finance teams across the University, the post holder will provide pro-active and professional support to ensure the smooth operation of day-to-day financial and procurement matters in the School.
The role holder will be expected to liaise with colleagues in the School to manage staff, student and external expense claims and fee payment processes. You will provide support and advice to staff for finance related operations in particular the use of Qlikview the University’s budgetary management system, Non-staff expense (NSE) and procurement procedures. You will manage the participant recompense scheme and its associated administration in liaison with the School Manager. In addition, the role holder will issue flexible worker and graduate teaching assistant contracts to students for work carried out in the school. It is expected that the role holder will liaise closely with the Lead Research and Impact Administrator, Financial Advice and Support team (FAS) and Research Business Developments and Contracts team (RBDC) in connection with the grant application process.
In connection with procurement, you will participant in the university’s buyer network as the School’s representative and main buyer. The role holder will be expected to use Oracle to facilitate the raising of purchase orders, buying and receipting and after training authorise spend on School budgets. You will provide support and advice to staff on the use of Oracle for staff reimbursement claims and the use of Qlikview to monitor budgets. The role holder will advise staff and students on the correct processes for buying goods, will liaise with vendors and place credit card orders for the school. It is expected that you will familiarise yourself with the legal requirements for the shipment of goods to include liaising with couriers to release imported goods from customs and ensuring the correct paperwork is in place.
Excellent organisational, administrative and communication skills are essential. You should be flexible, a strong team player, able to work on your own initiative and organise and prioritise your workload. Tact, sensitivity, and ability to work with confidential information are also required.
The successful applicant will have a good general education and be able to demonstrate numeracy and English written proficiency. Proven experience of working in a finance or administration role is essential with knowledge of the higher or further education sector being beneficial.
Further information and informal enquiries may be directed to Shona Deigman, School Manager, email: psyscman@st-andrews.ac.uk or Professor Jamie Ainge, Head of School, email: jaa7@st-andrews.ac.uk
Employees of the University have access to a wide range of staff benefits including:
• Annual leave of 30 days, plus 5 public holidays
• Financial contribution to relocation
• Membership of the S&LAS Pension Scheme with generous employer contributions
• A hybrid working environment, including partial homeworking where appropriate and a range of family friendly policies
• Staff discount scheme for local and national goods and services
• Free staff parking, employee Carshare and Cycle to Work Schemes and subsidised local bus travel
• Subsidised sports membership, reduced tuition fees on degree programmes for staff, access to training and development opportunities including LinkedIn Learning, access to library facilities, salary sacrifice scheme
• A range of wellbeing initiatives including membership of Peppy, a health application that connects staff to expert practitioners and personalized support on health matters
Applications are particularly welcome from people from Black, Asian and Minority Ethnic (BAME) backgrounds, and other protected characteristics who are under-represented in professional posts at the University.
Equality, diversity and inclusion are at the heart of the St Andrews experience and form a central pillar of the University Strategy. We strive to create a fair and inclusive culture demonstrated through our commitment to diversity awards (Athena Swan, Carer Positive, Race Charters). We celebrate diversity by promoting profiles of BAME, LGBTIQ+ Disabled and Neurodiverse staff and supporting networks including the Staff BAME Network; Staff with Disabilities or Neurodiversity Network; Staff LGBTIQ+ Network; and the Staff Parents & Carers Network. Full details available online: https://www.st-andrews.ac.uk/hr/edi/
This role is not eligible for visa sponsorship. Information on other visa options is available at https://www.gov.uk/check-uk-visa or by contacting our HR Immigration Team on hrimmigration@st-andrews.ac.uk.
The role holder will be expected to liaise with colleagues in the School to manage staff, student and external expense claims and fee payment processes. You will provide support and advice to staff for finance related operations in particular the use of Qlikview the University’s budgetary management system, Non-staff expense (NSE) and procurement procedures. You will manage the participant recompense scheme and its associated administration in liaison with the School Manager. In addition, the role holder will issue flexible worker and graduate teaching assistant contracts to students for work carried out in the school. It is expected that the role holder will liaise closely with the Lead Research and Impact Administrator, Financial Advice and Support team (FAS) and Research Business Developments and Contracts team (RBDC) in connection with the grant application process.
In connection with procurement, you will participant in the university’s buyer network as the School’s representative and main buyer. The role holder will be expected to use Oracle to facilitate the raising of purchase orders, buying and receipting and after training authorise spend on School budgets. You will provide support and advice to staff on the use of Oracle for staff reimbursement claims and the use of Qlikview to monitor budgets. The role holder will advise staff and students on the correct processes for buying goods, will liaise with vendors and place credit card orders for the school. It is expected that you will familiarise yourself with the legal requirements for the shipment of goods to include liaising with couriers to release imported goods from customs and ensuring the correct paperwork is in place.
Excellent organisational, administrative and communication skills are essential. You should be flexible, a strong team player, able to work on your own initiative and organise and prioritise your workload. Tact, sensitivity, and ability to work with confidential information are also required.
The successful applicant will have a good general education and be able to demonstrate numeracy and English written proficiency. Proven experience of working in a finance or administration role is essential with knowledge of the higher or further education sector being beneficial.
Further information and informal enquiries may be directed to Shona Deigman, School Manager, email: psyscman@st-andrews.ac.uk or Professor Jamie Ainge, Head of School, email: jaa7@st-andrews.ac.uk
Employees of the University have access to a wide range of staff benefits including:
• Annual leave of 30 days, plus 5 public holidays
• Financial contribution to relocation
• Membership of the S&LAS Pension Scheme with generous employer contributions
• A hybrid working environment, including partial homeworking where appropriate and a range of family friendly policies
• Staff discount scheme for local and national goods and services
• Free staff parking, employee Carshare and Cycle to Work Schemes and subsidised local bus travel
• Subsidised sports membership, reduced tuition fees on degree programmes for staff, access to training and development opportunities including LinkedIn Learning, access to library facilities, salary sacrifice scheme
• A range of wellbeing initiatives including membership of Peppy, a health application that connects staff to expert practitioners and personalized support on health matters
Applications are particularly welcome from people from Black, Asian and Minority Ethnic (BAME) backgrounds, and other protected characteristics who are under-represented in professional posts at the University.
Equality, diversity and inclusion are at the heart of the St Andrews experience and form a central pillar of the University Strategy. We strive to create a fair and inclusive culture demonstrated through our commitment to diversity awards (Athena Swan, Carer Positive, Race Charters). We celebrate diversity by promoting profiles of BAME, LGBTIQ+ Disabled and Neurodiverse staff and supporting networks including the Staff BAME Network; Staff with Disabilities or Neurodiversity Network; Staff LGBTIQ+ Network; and the Staff Parents & Carers Network. Full details available online: https://www.st-andrews.ac.uk/hr/edi/
This role is not eligible for visa sponsorship. Information on other visa options is available at https://www.gov.uk/check-uk-visa or by contacting our HR Immigration Team on hrimmigration@st-andrews.ac.uk.