Office Coordinator
| Posting date: | 23 April 2025 |
|---|---|
| Salary: | £26,000 to £33,000 per year |
| Hours: | Full time |
| Closing date: | 23 May 2025 |
| Location: | Hamble-le-Rice, SO31 4RF |
| Remote working: | On-site only |
| Company: | Get Staffed Online Recruitment Limited |
| Job type: | Permanent |
| Job reference: | ENH-6090 |
Summary
Office Coordinator
Location: Hamble-le-Rice
Hours: 09:00-17:00, Monday to Friday (office-based)
About Our Client:
They are a leading provider of geophysical services, supporting clients across multiple sectors with high-quality data and project delivery. They are seeking a proactive and organised Office Coordinator to ensure the smooth running of theiroffice in Hamble-le-Riceand to support their growing team.
Key Responsibilities
- Manage incoming calls and enquiries, ensuring prompt and professional responses and directing queries to the appropriate team members for efficient action.
- Coordinate the preparation and submission of tender responses, working with technical and management teams to meet deadlines and requirements.
- Maintain and monitor scheduling for internal meetings, project deadlines, and key deliverables, ensuring all stakeholders are informed and aligned.
- Oversee inventory management, including ordering, tracking, and restocking office and field supplies to support ongoing operations.
- Support general office administration, including document management, filing, and correspondence handling.
- Assist with internal and external audits, including preparation and organisation of documentation for ISO accreditations and compliance requirements.
- Liaise with external suppliers, service providers, and clients as needed to support office and project needs.
- Assist with the organisation of staff meetings, training sessions, and company events.
- Ensure the office environment is well-maintained, organised, and compliant with health and safety standards.
- Provide ad hoc administrative support to management and project teams as required.
Skills & Qualifications
- Previous experience in an office coordinator, administrator, or similar role is desirable.
- Strong organisational and time management skills, with the ability to manage multiple priorities and deadlines.
- Excellent verbal and written communication skills, with a professional and approachable manner.
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and general computer literacy.
- Ability to work independently and as part of a team, demonstrating initiative and reliability.
- Attention to detail and a proactive approach to problem-solving.
- Experience with inventory management or procurement processes is an advantage.
- Knowledge of the geophysical or engineering sector is beneficial but not essential.
Additional Information
- This role is based at our Hamble-le-Rice office and is not suitable for remote working.
- Standard office hours are 09:00-17:00, Monday to Friday. Flexible working hours may be possible for the right candidate.
- Right to work in the UK is essential.