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PT Business Support Admin Assistant (Day Services)
| Posting date: | 18 March 2025 |
|---|---|
| Salary: | £13.26 per hour |
| Additional salary information: | per hour PAYE |
| Hours: | Full time |
| Closing date: | 16 April 2025 |
| Location: | Cheltenham, GL52 5QG |
| Company: | Triumph Consultants Ltd |
| Job type: | Temporary |
| Job reference: | Gloucestershire 5264609 |
Summary
What's involved with this role:
Temporary PT Business Support Admin Assistant (Day Services)
Ref number: Gloucestershire 5264609
Ideally over 3 days, not too concerned which days of the week it is.
Please do not apply for this role unless your CV meets the following general requirements, as well as the more specific ones listed further down the ad:
You must be UK based and have the right to work in the UK.
Your commute to the place of work must be less than 1 hour.
This is a temporary role. Please do not apply if you are seeking a permanent position.
Enhanced DBS disclosure required
Skills & Experience required:
Educated to GCSE Level English and Mathematics 9 – 4 (or equivalent)
Level 2 qualification in Business Administration (or equivalent)
Experience of working in an office support role.
Experience of working with Microsoft packages, including Excel, Word,Outlook, MS Teams, SAP, and SharePoint.
Experience of working in a customer facing role, both internally and externally.
Good written and verbal communication skills.
Excellent telephone skills and telephone manner.
What's involved with this role: As a Day Services Business Support Assistant, you will deliver an efficient administration function within the service area. You will work as an integral member of the team to ensure effective, consistent, and essential support standards. You will undertake the day-to-day operational and financial administration within the service area.
You will support with enquiries from individuals attending the service, families, carers, contractors, and other professionals through face-to-face interactions, email, and telephone in a consistent and timely manner.
Key duties:
Provide effective administration to support service area activities and meet objectives.
Acknowledge and respond to enquiries and contacts in a timely and consistent manner.
Manage reception duties, including phone calls, visitor assistance, and maintaining visitor records.
Handle financial tasks such as processing invoices, resolving discrepancies, managing the amenity fund, reconciling petty cash, and performing banking tasks.
Input attendance records and book staff for corporate and service training, maintaining accurate records for audits.
Maintain accurate, accessible databases, including statistics, for the management team.
Follow a systematic approach to archiving and disposing of obsolete information.
Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.
Qualification details and any other experience/skills relevant to the role to help support your application should be clearly shown in your CV.
Due to the number of CVs being sent to us unfortunately we cannot respond to all applications. If you have not heard from us within 3 working days please assume that you have not been shortlisted on this occasion.
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Job Ref: Gloucestershire 5264609
Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.
Please do try to resist contacting us with requests for progress updates.
We really do read every CV sent to us. All applications will be acknowledged by a human, not a robot, provided the job remains live and provided your CV meets the “Essential Requirements” listed.
Please note that we do our level best to take down ads as soon as roles have been filled. We are not in the business of harvesting CVs.
Important: We will interpret your application as being permission to submit your CV to this role (with the right to represent you) unless you advise us to the contrary.