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Programme Support Officer
| Posting date: | 28 February 2025 |
|---|---|
| Salary: | £31,224.00 to £36,176.00 per year |
| Additional salary information: | £31224.00 - £36176.00 a year |
| Hours: | Full time |
| Closing date: | 16 March 2025 |
| Location: | London, E14 4PU |
| Company: | NHS Jobs |
| Job type: | Contract |
| Job reference: | K9919-25-0090 |
Summary
Your key responsibilities will include to: provide secretariat support to regular meetings and to other formal committees and working groups as directed. manage the administration of the UK Public Health Rapid Support Team (UK-PHRST), maintaining trackers including financial and related to human resources. handle confidential and sensitive material as required. organise and coordinate travel itineraries and accommodation. contribute to briefings, report presentations, and requests for information particularly on matters relating to corporate governance and business planning. alert the team to urgent issues arising and take responsibility for approaching deadlines and operating an efficient bring forward system. support the business management function of the UK Public Health Rapid Support Team. work flexibly to support the strategy team to deliver its priorities and to respond to new and emerging issues. provide support and information to aid effective support of management of budgets, reporting to the Project Business Coordinator, including overseeing the placement and/or orders for goods and/or stationery using the MaPS system, receipt goods and maintain log of expenditure. support the end of year / monthly close of accounts. undertake or assist in relevant projects, where required, across the Triple Remit. The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Selection process details This vacancy will be assessed using a competency-based framework which will assess your knowledge and experience, and / or skills and abilities outlined in the essential criteria. You will be required to complete an application form. You will be assessed on the 8 essential criteria listed, and this will be in the form of a: Application form (Employer/ Activity history section on the application 1000 word Statement of Suitability This should outline how you consider your skills, experience, and knowledge, provide evidence of your suitability for the role, with reference to the essential criteria. The Application form and Statement of Suitability will be marked together. Longlisting: In the event of a large number of applications we will longlist into 3 piles of: Meets all essentialcriteria Meets some essential criteria Meets no essential criteria Piles Meets all essentialcriteria and Meets some essential criteriawill be moved through to the shortlisting stage. Shortlisting: In the event of a large number of applications we will shortlist on: Administrative experience to a high level in supporting business functions, including end-to-end recruitment, tracking financial spend, preparing reports, meeting minutes writing, managing databases, monitoring shared mailboxes. Please do not exceed 1000 words. We will not consider any words over and above this number. If you are successful at this stage, you will progress to an interview. Unfortunately, late applications will not be considered. Please note you will not be able to upload your CV. You must complete the application form in as much detail as possible. Please do not email us your CV. Feedback will not be provided at this stage. Stage 2: Interview (competency based) You will be invited to a (single) remote interview. Knowledge, experience, skills & abilities will be tested at interview. Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records. Location This role is being offered as hybrid working based at our Core HQ in Canary Wharf. We offer great flexible working opportunities at UKHSA and operate using a hybrid working model where business needs allow. This provides us with greater flexibility about how and where we work, to get the best from our workforce. As a hybrid worker, you will be expected to spend a minimum of 60% of your contractual working hours (approximately 3 days a week pro rata, (averagedover a month). Our core HQ offices are modern and newly refurbished with excellent city centre transport link and benefit from benefit from co-location with other government departments such as the Department for Health and Social Care (DHSC). Eligibility Criteria Open to all external applicants (anyone) from outside the Civil Service (including by definition internal applicants). Security Clearance Level Requirement Successful candidates must pass a disclosure and barring security check.