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Senior Administrator for C-FLEET/E-Textiles Network and Team NANO project
| Posting date: | 05 February 2025 |
|---|---|
| Salary: | £30,505 to £34,866 per year, pro rata |
| Hours: | Part time |
| Closing date: | 19 February 2025 |
| Location: | Southampton, Hampshire |
| Remote working: | On-site only |
| Company: | University of Southampton |
| Job type: | Contract |
| Job reference: | 3000625FP |
Summary
The Faculty of Engineering and Physical Sciences is seeking a Senior Administrator to join the Faculty Operating Service (FOS). Based in the School of Electronics and Computer Science (ECS), you will make an important contribution supporting the Centre for Flexible Electronics E-Textiles (C-FLEET), the E-Textiles Network, E-Textiles Conference series, and the Team-NANO project.
The successful candidate will deliver professional and efficient services including maintaining the websites and database, organising meetings and events, taking minutes at meetings, providing financial administration, and responding to enquiries from the Network community.
We are seeking applicants with experience in similar roles, who are motivated, enthusiastic, and proactive team players, who are culturally sensitive and able to work effectively in a flexible and collaborative environment.
To be successful in this role you will have:
The ability to independently organise activities and events (and attend if required) ensuring all activities and deliverables run efficiently by coordinating diaries, booking venues, setting and communicating schedules, liaising with key stakeholder groups, and managing hospitality and visitor arrangements.
The ability to lead the promotion of the events across social media channels, produce project-related media such as email Newsletters, and arranging promotional materials such as leaflets, posters, and merchandise.
Experience in using own initiative, prioritising a conflicting workload, and suggesting and implementing practical and effective solutions.
The ability to maintain the E-textiles Network and E-Textiles Conference web pages.
Experience in building effective and credible working relationships.
Exceptional verbal and written communication skills and experience in taking meeting minutes.
Experience in raising requisitions, processing invoices and monitoring expenditure.
Up-to-date IT skills including Outlook, Excel, Word, PowerPoint, and SharePoint.
Ranked in the global top 100 and a founding member of the Russell Group, the University of Southampton is a world-leading, research-intensive institution. We are proud of our strong educational offering, our award winning research and our global reputation for innovation and enterprise.
The post will be part of FOS that works in partnership with the academic community, other Professional Services and the wider University to support Faculties across the triple helix of education, research and enterprise to achieve ground breaking research and deliver an outstanding student experience. The FOS team is the integral and embedded Professional Service directly involved in running and maintaining the Faculty and is key to driving continual improvements and ensuring best practices.
As a University we aim to create a sustainable and inclusive work environment where everyone can thrive and we welcome applications from candidates who are committed to supporting this objective. The University holds an Athena SWAN Silver Award.
We are committed to sustainability, and being a globally responsible organisation, the University has been awarded the Platinum EcoAward.
Our flexible working practices include a hybrid working model, by agreement and aligned to local business needs.
The University offers a generous holiday allowance and additional University closure days, with pension scheme membership, subsidised health and fitness facilities and a range of discounts. The University has a generous maternity policy and onsite childcare facilities. Other benefits include state-of-the-art on-campus sports, arts and culture facilities, a full programme of events and a range of staff discounts.
For further information, email Dorota Sikorska, Operations Manager at dask1n11@soton.ac.uk
Working at the University of Southampton:
Check out the staff benefits and why you should join us at The University of Southampton!
We are committed to equality, diversity and inclusion and welcome applicants who support our mission of inclusivity.
This role does not qualify for Skilled Worker Visa sponsorship. To explore alternative UK visa options, see gov.uk.
Apply by 11.59 pm GMT on the closing date. For assistance contact Recruitment on +44(0)2380 592750 or recruitment@soton.ac.uk quoting the job number.
The successful candidate will deliver professional and efficient services including maintaining the websites and database, organising meetings and events, taking minutes at meetings, providing financial administration, and responding to enquiries from the Network community.
We are seeking applicants with experience in similar roles, who are motivated, enthusiastic, and proactive team players, who are culturally sensitive and able to work effectively in a flexible and collaborative environment.
To be successful in this role you will have:
The ability to independently organise activities and events (and attend if required) ensuring all activities and deliverables run efficiently by coordinating diaries, booking venues, setting and communicating schedules, liaising with key stakeholder groups, and managing hospitality and visitor arrangements.
The ability to lead the promotion of the events across social media channels, produce project-related media such as email Newsletters, and arranging promotional materials such as leaflets, posters, and merchandise.
Experience in using own initiative, prioritising a conflicting workload, and suggesting and implementing practical and effective solutions.
The ability to maintain the E-textiles Network and E-Textiles Conference web pages.
Experience in building effective and credible working relationships.
Exceptional verbal and written communication skills and experience in taking meeting minutes.
Experience in raising requisitions, processing invoices and monitoring expenditure.
Up-to-date IT skills including Outlook, Excel, Word, PowerPoint, and SharePoint.
Ranked in the global top 100 and a founding member of the Russell Group, the University of Southampton is a world-leading, research-intensive institution. We are proud of our strong educational offering, our award winning research and our global reputation for innovation and enterprise.
The post will be part of FOS that works in partnership with the academic community, other Professional Services and the wider University to support Faculties across the triple helix of education, research and enterprise to achieve ground breaking research and deliver an outstanding student experience. The FOS team is the integral and embedded Professional Service directly involved in running and maintaining the Faculty and is key to driving continual improvements and ensuring best practices.
As a University we aim to create a sustainable and inclusive work environment where everyone can thrive and we welcome applications from candidates who are committed to supporting this objective. The University holds an Athena SWAN Silver Award.
We are committed to sustainability, and being a globally responsible organisation, the University has been awarded the Platinum EcoAward.
Our flexible working practices include a hybrid working model, by agreement and aligned to local business needs.
The University offers a generous holiday allowance and additional University closure days, with pension scheme membership, subsidised health and fitness facilities and a range of discounts. The University has a generous maternity policy and onsite childcare facilities. Other benefits include state-of-the-art on-campus sports, arts and culture facilities, a full programme of events and a range of staff discounts.
For further information, email Dorota Sikorska, Operations Manager at dask1n11@soton.ac.uk
Working at the University of Southampton:
Check out the staff benefits and why you should join us at The University of Southampton!
We are committed to equality, diversity and inclusion and welcome applicants who support our mission of inclusivity.
This role does not qualify for Skilled Worker Visa sponsorship. To explore alternative UK visa options, see gov.uk.
Apply by 11.59 pm GMT on the closing date. For assistance contact Recruitment on +44(0)2380 592750 or recruitment@soton.ac.uk quoting the job number.
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