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Diary, Logistics and Parliamentary Manager to the Minister for the Armed Forces
| Posting date: | 09 January 2025 |
|---|---|
| Salary: | £29,580 per year |
| Hours: | Full time |
| Closing date: | 08 February 2025 |
| Location: | SW1A 2HB |
| Remote working: | On-site only |
| Company: | Ministry of Defence |
| Job type: | Permanent |
| Job reference: | 384303 |
Summary
The post holder will be primarily responsible for maintaining strategic oversight of the diary. You will need to work collaboratively with the wider civilian – military Private Office to ensure the Minister’s time is managed efficiently by highlighting key risks and opportunities. You will need to maintain a wider awareness of the changing priorities and responsibilities within the team and be able to distinguish between the preferable and critical when prioritising the Minister’s time.
The Minister has a very busy schedule which often changes at short-notice, and therefore you will need to be confident in communicating to senior stakeholders and be resilient in the face of challenge and change. However, you will be supported by a close-knit team. The post holder will also lead on organising the travel arrangements required for the Ministers domestic and overseas engagements. There may also be an opportunity to take on a small portfolio in discussion with the Private Secretary.
You must also have an aptitude for building rapport with a diverse range of people, as managing Min AF’s time will regularly impact upon other stakeholders across Defence and across Government. Good organisational skills will enable the post holder to manage the diary successfully, and attention to detail will allow for a smooth transition to and from meetings. An understanding of Departmental and Parliamentary processes would be desirable but is not essential.
We offer flexibility where we can, but the post-holder will be largely office based and must be willing to work longer hours when required – you are entitled to a duty and Private Office allowance.
Specific responsibilities include:
Managing the diary, remaining cognitive of both short and longer-term priorities.
Making sure practical arrangements are in place for all meetings, including booking visitors in, confirming suitable meeting rooms and booking travel.
Managing logistics for, and booking, domestic and international travel for the office.
Receiving and responding to invitations, including evening events – some attendance at events, in discussion with the team
Submitting business cases and transparency returns for travel and subsistence.
Additional administrative tasks including, managing the Minister’s technology requirements, escorting external visitors, updating the Ministerial Correspondence and Parliamentary Questions tracker and providing Cabinet Office Transparency Returns
The Minister has a very busy schedule which often changes at short-notice, and therefore you will need to be confident in communicating to senior stakeholders and be resilient in the face of challenge and change. However, you will be supported by a close-knit team. The post holder will also lead on organising the travel arrangements required for the Ministers domestic and overseas engagements. There may also be an opportunity to take on a small portfolio in discussion with the Private Secretary.
You must also have an aptitude for building rapport with a diverse range of people, as managing Min AF’s time will regularly impact upon other stakeholders across Defence and across Government. Good organisational skills will enable the post holder to manage the diary successfully, and attention to detail will allow for a smooth transition to and from meetings. An understanding of Departmental and Parliamentary processes would be desirable but is not essential.
We offer flexibility where we can, but the post-holder will be largely office based and must be willing to work longer hours when required – you are entitled to a duty and Private Office allowance.
Specific responsibilities include:
Managing the diary, remaining cognitive of both short and longer-term priorities.
Making sure practical arrangements are in place for all meetings, including booking visitors in, confirming suitable meeting rooms and booking travel.
Managing logistics for, and booking, domestic and international travel for the office.
Receiving and responding to invitations, including evening events – some attendance at events, in discussion with the team
Submitting business cases and transparency returns for travel and subsistence.
Additional administrative tasks including, managing the Minister’s technology requirements, escorting external visitors, updating the Ministerial Correspondence and Parliamentary Questions tracker and providing Cabinet Office Transparency Returns