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Diary Manager
| Posting date: | 12 June 2025 |
|---|---|
| Salary: | £22.28 per hour |
| Additional salary information: | per hour PAYE |
| Hours: | Full time |
| Closing date: | 11 July 2025 |
| Location: | London, E16 1ZE |
| Company: | Triumph Consultants Ltd |
| Job type: | Temporary |
| Job reference: | FT 000A 1BBD |
Summary
What's involved with this role:
Job Title: Diary Manager
Reference: 000A 1BBD
Salary: £22.28 per hour PAYE
Hours per week: 37 hours per week, Core Hours: 9:00 AM – 5:30 PM
Role length: 5 months
Job type: hybrid working – 3 days on site
Location: London
Postcode: E16 1ZE
Flexibility: Occasionally may need to start earlier (e.g., 8:30 AM) or work later for events or urgent matters
Contract Type: Interim
Interview Format: One-stage interview via Microsoft Teams
The role:
This is a pivotal administrative role requiring a high level of discretion, responsiveness, and
professionalism. The successful candidate will act as a key interface between the various internal/external stakeholders, ensuring accurate scheduling of appointment and engagements are managed with precision and foresight.
Key Responsibilities:
Full ownership of diary management for a very senior member of staff, including:
o Scheduling and rescheduling meetings with minimal disruption
o Coordinating with internal teams to ensure availability and alignment
o Anticipating potential conflicts and proactively resolving them
Providing detailed briefings on upcoming engagements, including:
o Locations, travel routes, and logistics
o Required documents and background materials
o Contextual awareness of political or public events that may impact the day
Meeting and Event Preparation
• Assembling daily folders with all necessary materials for meetings
• Ensuring all papers are printed and organised (especially important due to the managers dyslexia)
• Booking meeting rooms and arranging travel as needed
• Supporting the manager during events or high-profile days (e.g., spending reviews)
Communication and Liaison
• Acting as a key point of contact for the office
• Liaising with senior advisors, support officers, and external stakeholders
• Representing the office with professionalism and approachability
• Using tools like Microsoft Teams for real-time coordination and document sharing
Administrative Excellence
• Managing and updating Teams Planner and Outlook calendars
• Ensuring timely responses to emails and requests
• Maintaining a high standard of organisation and attention to detail
• Supporting the wider team during periods of change or high workload
• Political Awareness: Understanding how current events and political developments
may impact the manager’s schedule and responsibilities.
What the client is looking for:
Essential Skills and Experience
• Proven experience in high-level diary and administrative support roles
• Strong command of Microsoft Office Suite, especially Outlook and Teams
• Excellent written and verbal communication skills
• Ability to work under pressure and adapt to rapidly changing priorities
Desirable Attributes
• Politically aware and engaged with current affairs, particularly in London
• Comfortable working in a hybrid but office-heavy environment
• Personable, proactive, and confident in liaising with senior stakeholders
• Able to “think ahead” and act as the operational right hand
Working Style
• Detail-oriented and highly organised
• Calm under pressure and solutions-focused
• Discreet and trustworthy with sensitive information
• Informal and approachable, yet professional
Candidate Red Flags
• Uncomfortable with fast-paced, reactive environments
• Unwilling to work on-site at least 3 days/week
• Rigid about working hours or expecting overtime pay
• Lacking political awareness or interest in current affairs
• Notice period extending beyond early July
If you do not hear from us within three working days, unfortunately your application has not been shortlisted on this occasion. Thank you for your interest in working with us
Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.
1
Job Ref: FT 000A 1BBD
Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.
Please do try to resist contacting us with requests for progress updates.
We really do read every CV sent to us. All applications will be acknowledged by a human, not a robot, provided the job remains live and provided your CV meets the “Essential Requirements” listed.
Please note that we do our level best to take down ads as soon as roles have been filled. We are not in the business of harvesting CVs.
Important: We will interpret your application as being permission to submit your CV to this role (with the right to represent you) unless you advise us to the contrary.