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Transactions Officer
| Posting date: | 07 January 2025 |
|---|---|
| Salary: | £29,485.00 to £31,088.00 per year |
| Additional salary information: | £29485.00 - £31088.00 a year |
| Hours: | Full time |
| Closing date: | 21 January 2025 |
| Location: | Tooting, SW17 0QT |
| Company: | NHS Jobs |
| Job type: | Permanent |
| Job reference: | C9200-25-0020 |
Summary
1. To develop and maintain a knowledge of the Trusts Accounts Payable processes and procedures, including Trust Standing Financial Instructions 1. To accurately register information from supplier invoices into the financial system in accordance with Trust standing financial instructions and established Trust Procedures. 2. Understand the principles of invoice routing and the electronic approval system within the accounts payable module of the financial system. 3. To ensure that invoice tasks are cleared on a timely basis. 4. To ensure VAT is recovered in accordance with Trust procedures 5. To raise price and delivery queries for investigation and resolution by Trust staff or suppliers 6. To have a working knowledge of basic accounting debit and credit entries as used by the Accounts Payable department 7. To ensure that an adequate audit trail is maintained for all transactions in the Trusts financial system to demonstrate all changes have been appropriately authorised 8. To analyse, investigate and resolve queries arising from the Trust payment processes and to determine the best course of action 9. To analyse and identify those invoices where VAT is reclaimable. 10. To validate signatories against the authorised signatory database, for manual invoices. 11. To determine which financial year invoiced expenditure relates to and process accordingly 12. To regularly maintain the supplier database within the Trusts financial system to ensure that important supplier information including bank accounts and address details are correct 13. To have a good knowledge of the invoice scanning and indexing procedure. 14. To communicate with Trust departments and suppliers to provide information as required and resolve queries arising in a professional and courteous manner, by telephone, e-mail, written correspondence or meetings 15. To limit any adverse supplier action (e.g. suspension of supply) by communicating in a sympathetic and tactful manner 16. To sensitively handle enquiries relating to patient monies or loss and compensation payments. 17. To liaise as necessary with Accounts Payable Team Leader and Accounts Payable Manager in all aspects relating to Accounts Payable 18. To assist with the opening, date stamping and distribution of post within the Finance department, and to deliver and collect post from other areas within the hospital Management: 19. To plan own workload in accordance with weekly deadlines, ensuring that invoices are registered in a timely manner and within the appropriate financial month. 20. To ensure that work is performed in accordance with Trust policies and procedures with little direct supervision of the Team Manager. 21. To be responsible for ensuring that early settlement discounts are secured by prioritising the input of authorised invoices for which early payment will secure a discount and ensure payment within the 30 day payment policy. 22. To ensure the accuracy of data entry into the Trusts financial system 23. To assist with the induction of new members of Accounts Payable and to provide training in basic procedures 24. To provide cover in conjunction with other staff for annual leave or sickness absence 25. To contribute to the continuous improvement of processes and procedures within the Accounts Payable team