Coordinator - Residential Sales and Lettings
| Posting date: | 11 September 2024 |
|---|---|
| Salary: | Not specified |
| Additional salary information: | Competitive |
| Hours: | Full time |
| Closing date: | 11 October 2024 |
| Location: | UK |
| Company: | Carter Jonas |
| Job type: | Permanent |
| Job reference: | 538 |
Summary
Job Advert
We have an exciting opportunity for an experienced administrator/coordinator to join our thriving residential lettings and sales
team based in Barnes, London. As the team Coordinator, you will be responsible for the provision of highly efficient
administrative support to the team by undertaking a wide variety of tasks including invoicing, call handling, typing and
preparation of communications and documents, maintenance of file systems and diary management.
As the Sales and Lettings Coordinator, you’ll be joining a team of 6 comprising of Property Managers, Assistants and
Sales/Lettings Negotiators servicing a variety of clients within the Borough of Richmond upon Thames. Clients include Kew
Authority and all relocation agents. A full overview of the Barnes office can be found here Barnes Estate Agents | Property |
Carter Jonas [https://www.carterjonas.co.uk/estate-agents/london/barnes]. In addition, we are a very sociable and relaxed office
with a variety of different activities for individuals to get involved in, include work socials and regular gatherings.
We offer a highly competitive salary package which includes a fantastic benefits package including a variety of flexible benefits
allowing you to choose those that suit your personal circumstances including purchasing additional leave, health cash plans, cycle
to work scheme and so on! In addition, we welcome applications from those seeking flexible or agile working arrangements and can
be discussed at the application stage.
Main tasks
* Produce accurate and well-presented documents including reports, client correspondence, presentations within agreed time frames
* Progressing tenancies: drawing up offer letters, contracts, switching over utilities, sending works orders, arranging
pre-tenancy works such as check ins, professional cleaning, gas safety certificates, EICR.
* Liaising with tenants and landlords regarding incoming and outgoing tenancies.
* Copy typing, and drafting of letters, reports, invoices, property particulars etc.
* Input to diaries and organising meetings
* Deal with change of sharers i.e. produce Addendums or Deeds
* Ensuring new tenancies proceed smoothly with all correct documentation completed in a timely manner.
* Carry out timely and accurate administration of databases
* Provide a high level of efficiency and customer service to all who visit or contact the office
* Provide general administration support to the office including other partners, managers and staff as reasonably required
* Handling enquiries over the telephone or personally in reception and taking any necessary action
* Maintain close communication with other administrators across different divisions to help ensure efficient running of the
department at all times
* Provide a high level of efficiency and customer service to all who visit or contact the office.
What will it take to be successful?
We are seeking someone with excellent administration/coordination skills. You’ll have strong customer service, excellent written
and verbal communication skills and good time management. Additionally, you’ll be a strong team player, with the ability to work
well under pressure to meet deadlines. You will also be IT literate and proficient in Microsoft packages including Word, Excel and
& Outlook and comfortable working with databases and any relevant software.
We have an exciting opportunity for an experienced administrator/coordinator to join our thriving residential lettings and sales
team based in Barnes, London. As the team Coordinator, you will be responsible for the provision of highly efficient
administrative support to the team by undertaking a wide variety of tasks including invoicing, call handling, typing and
preparation of communications and documents, maintenance of file systems and diary management.
As the Sales and Lettings Coordinator, you’ll be joining a team of 6 comprising of Property Managers, Assistants and
Sales/Lettings Negotiators servicing a variety of clients within the Borough of Richmond upon Thames. Clients include Kew
Authority and all relocation agents. A full overview of the Barnes office can be found here Barnes Estate Agents | Property |
Carter Jonas [https://www.carterjonas.co.uk/estate-agents/london/barnes]. In addition, we are a very sociable and relaxed office
with a variety of different activities for individuals to get involved in, include work socials and regular gatherings.
We offer a highly competitive salary package which includes a fantastic benefits package including a variety of flexible benefits
allowing you to choose those that suit your personal circumstances including purchasing additional leave, health cash plans, cycle
to work scheme and so on! In addition, we welcome applications from those seeking flexible or agile working arrangements and can
be discussed at the application stage.
Main tasks
* Produce accurate and well-presented documents including reports, client correspondence, presentations within agreed time frames
* Progressing tenancies: drawing up offer letters, contracts, switching over utilities, sending works orders, arranging
pre-tenancy works such as check ins, professional cleaning, gas safety certificates, EICR.
* Liaising with tenants and landlords regarding incoming and outgoing tenancies.
* Copy typing, and drafting of letters, reports, invoices, property particulars etc.
* Input to diaries and organising meetings
* Deal with change of sharers i.e. produce Addendums or Deeds
* Ensuring new tenancies proceed smoothly with all correct documentation completed in a timely manner.
* Carry out timely and accurate administration of databases
* Provide a high level of efficiency and customer service to all who visit or contact the office
* Provide general administration support to the office including other partners, managers and staff as reasonably required
* Handling enquiries over the telephone or personally in reception and taking any necessary action
* Maintain close communication with other administrators across different divisions to help ensure efficient running of the
department at all times
* Provide a high level of efficiency and customer service to all who visit or contact the office.
What will it take to be successful?
We are seeking someone with excellent administration/coordination skills. You’ll have strong customer service, excellent written
and verbal communication skills and good time management. Additionally, you’ll be a strong team player, with the ability to work
well under pressure to meet deadlines. You will also be IT literate and proficient in Microsoft packages including Word, Excel and
& Outlook and comfortable working with databases and any relevant software.
Proud member of the Disability Confident employer scheme
Disability Confident
About Disability Confident
A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.