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Planning and Business Frameworks Officer
| Posting date: | 18 July 2024 |
|---|---|
| Salary: | £25,147.00 to £27,596.00 per year |
| Additional salary information: | £25147.00 - £27596.00 a year |
| Hours: | Full time |
| Closing date: | 31 July 2024 |
| Location: | Lincoln, LN5 7JH |
| Company: | NHS Jobs |
| Job type: | Permanent |
| Job reference: | C9818-24-0306 |
Summary
1. Lincolnshire Community Health Service requires all staff to safeguard children, young people and adults. All staff are required to access the organisational policies, also the Local Safeguarding Children Board andthe Local Safeguarding Adults Board policies and procedures that underpin the safeguarding agenda. The safeguarding policies to be followed are found at www.lincolnshirecommunityhealthservices.nhs.uk and www.lincolnshire.gov.uk 2. LCHS policies, procedures and guideline - It is a condition of your employment that as an employee you are expected to adhere to our policies, procedures and guidelines. These can all be found on the Trusts website. 3. Champion the FBI Strategy priorities and objectives, ensuring that professional contribution is clearly aligned to Trust priorities and objectives. 4. Responsible for searching for tender opportunities working to a set of parameters and registering interest on the relevant portal. 5. Lead on co-ordinating all the administration documentation for tenders (Config librarian). 6. Responsible for supporting and completing certain areas documentation by answering standard questions and meeting with various corporate staff to complete specialist sections. Set up meetings and attend as a participant when discussing the allocation and completion of tender questions. 7. Responsible for uploading all documentation to the relevant portal and submit tender bid. 8. Lead on tenders library which contains generic and stock answers to use. This includes adding new content and searching for relevant stock answers to use on new tenders. Compiling reports/analysis on tender activity and presenting these at Strategy and Planning Group meetings. 9. Lead on the administration of the contracts document library, ensuring that the content is current; run training sessions for staff on how to access and use library and control access and add new members. 10. Assist on progressing contracts for Lead Planning and Business Framework Manager in their absence, ensuring contracts are reviewed by all parties involved and sent for signature to the relevant Executive, before submitting to commissioners. 11. Taking formal notes and action plans from project meetings SPG when they meet. Takes minutes of tender meetings and sent to people from the wider trust and external stakeholders. 12. Regularly using various software (such as Visio, Excel) to meet the needs of the project and develop reports to present at FPIC detailing tender information. 13. Facilitate the compilation of the agenda for Strategy and Planning Group meetings. Collating items for discussion and sending out requests for content in respect of the slide pack. Participate in meetings by presenting reports/analysis on tender activities. Assist with the administration of the meeting by running the slide pack. 14. Lead on coordinating completion of the FBI Business Continuity Plan and Business Impact Assessment. Liaise with all departments to complete their sections of the plans and combine into the final version. Seek approval from Director before submitting plans to the Emergency Planning Lead for LCHS. 15. Support with updating Health Roster for FBI staff in terms of annual leave and sickness. Support with checking numbers against the FBI Annual Leave spreadsheet and reporting discrepancies. 16. To review and improve methods of working and continuously improve systems to maximise efficiency and effectiveness. 17. Ensure there are appropriate archive systems that allow the tracing of key decisions and audit trails. 18. To maintain effective working relationships with key stakeholders including service managers.