Senior legal services administrator (Paralegal)
| Dyddiad hysbysebu: | 23 May 2024 |
|---|---|
| Cyflog: | Heb ei nodi |
| Gwybodaeth ychwanegol am y cyflog: | £30,279 - £33,116 per annum inc HCAS |
| Oriau: | Full time |
| Dyddiad cau: | 22 June 2024 |
| Lleoliad: | London, SW10 9NH |
| Cwmni: | Chelsea and Westminster Hospital NHS Foundation Trust |
| Math o swydd: | Permanent |
| Cyfeirnod swydd: | 6308290/289-CR-1573 |
Crynodeb
A Vacancy at Chelsea and Westminster Hospital NHS Foundation Trust.
An opportunity has arisen for a highly motivated, competent and dependable Paralegal to join our busy Legal Services Department at Chelsea and Westminster Hospital NHS Foundation Trust.
We are looking for an individual who works to high personal and professional standards, paying attention to detail. Ideally you will be someone who responds well to a fast-paced environment and who can readily adapt to changing work priorities with the ability to multi-task, whilst at the same time remaining calm and professional.
The successful candidate will be supporting the day-to-day operation of the Legal Services and be responsible for processing disclosure requests made in contemplation of litigation and by the Police and Local Authorities', as well as seeing to office administration.
If you would like to have an informal discussion about the role, please contact:
Lana Atkinson
Legal Services Manager
lana.atkinson1@nhs.net
The Paralegal is to work within the Legal Services Department and to provide comprehensive administrative support.
In addition, the post holder is to process requests for disclosure of medical records and other documents, including requests made by the Police and local authorities.
Chelsea and Westminster Hospital NHS Foundation Trust is proud to be one of the top performing and safest trusts in England. We have two main acute hospital sites—Chelsea and Westminster Hospital and West Middlesex University Hospital, plus our award-winning clinics across North West London and beyond.
Administrative and legal support
1. To provide a high quality administration service to the Legal Services Department, including but not limited to managing the shared Legal Services mailbox, departmental diary management and room bookings.
2. To ensure an efficient and effective contact for external and internal callers to the Legal Services, including taking messages.
3. To prepare bundles for Inquest hearings where required, and to clerk at the Inquest hearings held remotely from the Trust.
4. To scan and process documents received by post.
5. To operate Datix Claims Module ensuring that information held on it is accurate and up to date, and new matters are logged in a timely manner.
6. To produce reports, documents and presentations using an appropriate level of IT skill, using packages including Word, PowerPoint, Excel and other databases as relevant to the office.
7. To provide administrative support to meetings as required including producing agendas, taking minutes, collating papers and ensuring actions are being followed up.
8. To organise internal events, book venues, and ensure that equipment is available throughout to ensure smooth running.
9. To maintain office stock supplies and to order replacement supplies as required.
10. To respond to all queries (within the competence remit), correspondence and telephone calls in a timely and professional manner; initiating action where appropriate.
Office Administration
1. Working with other colleagues to ensure that cover is maintained in the Department and in sharing collective tasks such as archiving and decluttering, keeping the office in a neat, functional and efficient state.
2. To attend to IT issues relating to the systems used by the Legal Services.
3. Be responsible for day-to-day filing of correspondences and notes to the paper and electronic files and maintaining both paper and electronic files appropriately, and to maintain all filing (current and archived), including appropriate systems for the ready location of records, correspondence, and reports, and maintain systems for identification and retrieval of files and other records.
4. To set up new files electronically as necessary and file in an efficient manner.
5. Use all available IT packages, including but not limited to Datix, Cerner, Evolve, Symphony, ICE, K2, PACS, Word, Excel, Outlook and eProc.
6. Contribute to the continued training of new members of staff within the department, as required.
7. To update their manager and colleagues within the team when required of workload and workflow for each of their respective areas.
8. To carry out other relevant duties when required.
This advert closes on Thursday 6 Jun 2024
An opportunity has arisen for a highly motivated, competent and dependable Paralegal to join our busy Legal Services Department at Chelsea and Westminster Hospital NHS Foundation Trust.
We are looking for an individual who works to high personal and professional standards, paying attention to detail. Ideally you will be someone who responds well to a fast-paced environment and who can readily adapt to changing work priorities with the ability to multi-task, whilst at the same time remaining calm and professional.
The successful candidate will be supporting the day-to-day operation of the Legal Services and be responsible for processing disclosure requests made in contemplation of litigation and by the Police and Local Authorities', as well as seeing to office administration.
If you would like to have an informal discussion about the role, please contact:
Lana Atkinson
Legal Services Manager
lana.atkinson1@nhs.net
The Paralegal is to work within the Legal Services Department and to provide comprehensive administrative support.
In addition, the post holder is to process requests for disclosure of medical records and other documents, including requests made by the Police and local authorities.
Chelsea and Westminster Hospital NHS Foundation Trust is proud to be one of the top performing and safest trusts in England. We have two main acute hospital sites—Chelsea and Westminster Hospital and West Middlesex University Hospital, plus our award-winning clinics across North West London and beyond.
Administrative and legal support
1. To provide a high quality administration service to the Legal Services Department, including but not limited to managing the shared Legal Services mailbox, departmental diary management and room bookings.
2. To ensure an efficient and effective contact for external and internal callers to the Legal Services, including taking messages.
3. To prepare bundles for Inquest hearings where required, and to clerk at the Inquest hearings held remotely from the Trust.
4. To scan and process documents received by post.
5. To operate Datix Claims Module ensuring that information held on it is accurate and up to date, and new matters are logged in a timely manner.
6. To produce reports, documents and presentations using an appropriate level of IT skill, using packages including Word, PowerPoint, Excel and other databases as relevant to the office.
7. To provide administrative support to meetings as required including producing agendas, taking minutes, collating papers and ensuring actions are being followed up.
8. To organise internal events, book venues, and ensure that equipment is available throughout to ensure smooth running.
9. To maintain office stock supplies and to order replacement supplies as required.
10. To respond to all queries (within the competence remit), correspondence and telephone calls in a timely and professional manner; initiating action where appropriate.
Office Administration
1. Working with other colleagues to ensure that cover is maintained in the Department and in sharing collective tasks such as archiving and decluttering, keeping the office in a neat, functional and efficient state.
2. To attend to IT issues relating to the systems used by the Legal Services.
3. Be responsible for day-to-day filing of correspondences and notes to the paper and electronic files and maintaining both paper and electronic files appropriately, and to maintain all filing (current and archived), including appropriate systems for the ready location of records, correspondence, and reports, and maintain systems for identification and retrieval of files and other records.
4. To set up new files electronically as necessary and file in an efficient manner.
5. Use all available IT packages, including but not limited to Datix, Cerner, Evolve, Symphony, ICE, K2, PACS, Word, Excel, Outlook and eProc.
6. Contribute to the continued training of new members of staff within the department, as required.
7. To update their manager and colleagues within the team when required of workload and workflow for each of their respective areas.
8. To carry out other relevant duties when required.
This advert closes on Thursday 6 Jun 2024