Office Manager | West London NHS Trust
| Posting date: | 17 May 2024 |
|---|---|
| Salary: | Not specified |
| Additional salary information: | £32,720 - £39,769 per annum including 15% HCAS |
| Hours: | Full time |
| Closing date: | 16 June 2024 |
| Location: | Southall, UB2 4SA |
| Company: | West London Mental Health Trust |
| Job type: | Permanent |
| Job reference: | 6324148/222-LS-CAMHS-525 |
Summary
The Admin Lead will offer supportive leadership to the administration team, ensuring good quality, effective and efficient administration support is provided to the CAMH Service. They will also be responsible for assisting in the provision of a high standard of physical environment in clinical and non-clinical spaces within the service.
This is great opening for anyone with excellent organisational skills, exceptional communications and leadership qualities.
We are on a significant journey of transformation in the quality of services provided, through greater co-production with service users and carers, and addressing long-standing inequalities. Increasingly, we are leading and collaborating closely with Integrated Care Partnerships and at the wider system level, as a strong voice for integrated services and the most vulnerable in society.
To supervise and manage a team of Administrators, Receptionist and Administration Assistants in the Service. This will include liaising closely with the Operational Manager.
Office Management:
The Admin Lead will have responsibility to:
· Co-ordinate administrative workloads to ensure, as far as practicable, standardised systems of work and administrative support for all teams.
· Ensure adequate administrative cover is maintained in all teams at all times and to delegate work load where necessary to cover absences.
· Supervise the day-to-day work of the administrators.
· Advise and liaise with the team on matters relating to key administrative tasks and to ensure accuracy of data input on RiO.
· Supervise orders on Integra for stock and non-stock office supplies for all CAMHS Teams.Non stock only when requested.
· Support team administrators to use Integra to order supplies for their local teams, including phones for new starters.
· Assist in the management of non-clinical issues, facilities, buildings, supplies, and ensure all equipment is set up and maintained in good order.
· Ensure the Operational Manager is kept informed of any issues arising from Clinical Administration, requiring attention.
West London NHS Trust is one of the most diverse healthcare providers in the UK, delivering a range of mental health and physical healthcare and community services. The Trust runs Broadmoor Hospital, one of three high secure hospitals in the country, with an international reputation.
Our high secure services care for patients from South of England and we provide low and medium secure services across eight London boroughs. The Trust also provides mental and physical healthcare in three London boroughs (Ealing, Hounslow and Hammersmith & Fulham). We employ 4,500 staff, of whom 56% are BME. Our turnover for 2023-24 is £426m.
The Trust is rated as ‘Good’ overall by the Care Quality Commission. Forensic services are rated as ‘Outstanding’.
The Trust is an established partner and contributor in the development of the evolving North West London Integrated Care System and the Integrated Care Board. The Trust leads the NW London Children and Adolescent Mental Health provider collaborative.
The Candidate Pack provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience and knowledge required. Please view as attached
The person specification below is not the full person specification, but outlines the criteria against which your application form will be assessed.
This advert closes on Tuesday 4 Jun 2024